2,573 Virtual Administrative Assistant Executive Support jobs in Kenya
Executive Virtual Assistant & Office Manager
Posted 20 days ago
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Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Executive Virtual Assistant & Office Manager to provide comprehensive administrative support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of daily administrative tasks and executive support functions. You will manage complex calendars, schedule appointments and meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. Responsibilities include preparing reports, presentations, and other documents, conducting research, and managing databases. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize tasks effectively and anticipate the needs of executives. Strong written and verbal communication skills are essential, as is proficiency in a range of office software and virtual collaboration tools. Experience in managing office supplies, vendor relationships, and basic bookkeeping from a remote standpoint will be advantageous. You will act as a gatekeeper and first point of contact for executives, requiring a polished and professional demeanor. Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges are key. This position demands a high degree of confidentiality and integrity. You will be responsible for streamlining administrative processes and improving operational efficiency within the remote work environment. The ability to work independently, maintain accuracy, and deliver high-quality results with minimal supervision is paramount. We are looking for a dedicated and resourceful individual who can seamlessly manage administrative duties from afar, ensuring executives can focus on strategic priorities. Understanding the specific administrative needs that may arise within organizations operating in or connected to Ruiru, Kiambu, KE will be beneficial, while serving a globally distributed team effectively.
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Virtual Executive Administrative Assistant
Posted today
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Virtual Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is essential for ensuring the smooth and efficient operation of executive functions within a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. The ideal candidate will possess exceptional communication skills, both written and verbal, and a strong command of various office productivity software. Your ability to anticipate needs, prioritize tasks, and maintain strict confidentiality is crucial. This position requires a high level of autonomy, discretion, and the ability to manage multiple projects simultaneously while working remotely. You will be the primary point of contact for internal and external stakeholders, requiring professionalism and excellent interpersonal skills. Responsibilities include preparing agendas, taking minutes at virtual meetings, and following up on action items to ensure timely completion. You will also manage email correspondence, screen calls, and handle sensitive information with the utmost care. Proactive problem-solving and a 'can-do' attitude are essential for success in this role. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a fully remote capacity, offering flexibility and the chance to contribute significantly to executive-level operations. You will be instrumental in streamlining administrative processes, improving efficiency, and providing reliable support that allows executives to focus on strategic priorities. The ability to adapt to new technologies and software tools quickly is also a key requirement. You will also be tasked with organizing and maintaining digital filing systems, ensuring easy retrieval of information. Expense report preparation and tracking will also form part of your duties. This role demands a meticulous approach to detail and a commitment to delivering high-quality administrative support consistently. You will be an integral part of the executive support function, ensuring seamless communication and coordination across various departments and external partners. The successful candidate will demonstrate initiative and resourcefulness in handling unexpected challenges and proactively identifying areas for process improvement within the administrative workflow.
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Remote Virtual Executive Assistant & Office Manager
Posted 13 days ago
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Job Description
Our client is seeking a highly resourceful and detail-oriented Remote Virtual Executive Assistant & Office Manager. This is a full-time, fully remote position requiring exceptional organizational skills, proactive problem-solving, and the ability to manage diverse administrative tasks efficiently. You will provide comprehensive support to senior leadership, manage executive calendars, coordinate complex travel arrangements, and oversee general office operations in a virtual capacity. Responsibilities include preparing reports and presentations, managing correspondence, coordinating meetings and events, and acting as a liaison between departments and external stakeholders. The ideal candidate will possess a strong administrative background, with significant experience supporting executives and managing office functions remotely. Excellent written and verbal communication skills, discretion, and a high level of professionalism are essential. Proficiency in productivity software, calendar management tools, and virtual collaboration platforms is a must. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of executives and the team. This role demands an individual who can work independently, take initiative, and maintain a high level of accuracy and confidentiality. We are looking for a reliable and adaptable professional who can thrive in a dynamic remote work environment. This is a fantastic opportunity to contribute to the smooth functioning of our organization and provide critical support from the comfort of your home office. Your ability to maintain order and efficiency in a virtual setting will be highly valued. Experience with CRM systems or project management tools is a plus. You will be a key point of contact for various operational inquiries, ensuring timely and effective resolution. The role requires a proactive mindset and a commitment to delivering exceptional support.
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Virtual Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive remote administrative support to senior leadership. This role is ideal for an experienced professional who thrives in a fast-paced, remote-first environment. You will manage a wide range of administrative and executive support tasks, acting as a key liaison between executives and internal/external stakeholders. Your responsibilities will include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), preparing detailed reports and presentations, and handling confidential information with the utmost discretion. You will also be responsible for managing email correspondence, prioritizing tasks, and ensuring smooth daily operations for the executives you support. Proactive problem-solving and anticipating needs are crucial in this role. The ability to effectively communicate and collaborate with diverse teams remotely is paramount. We are looking for someone with exceptional attention to detail, excellent time management skills, and proficiency in a variety of office software and virtual collaboration tools. A strong understanding of business etiquette and professional communication is essential. The ideal candidate will have a proven track record of successfully supporting C-suite executives or senior management in a remote capacity. This position offers the flexibility to work from home, contributing to operational efficiency from anywhere. You will be a critical support system, enabling our executives to focus on strategic initiatives. Strong project management skills and the ability to multitask effectively are required. This is an opportunity to join a forward-thinking organization and make a tangible impact through exceptional administrative excellence.
Responsibilities:
Responsibilities:
- Manage and optimize executive calendars and schedules across different time zones.
- Coordinate and arrange domestic and international travel logistics.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage and filter high volumes of email communications.
- Conduct research and prepare summaries for various projects.
- Act as a primary point of contact for internal and external inquiries.
- Maintain confidential files and databases with accuracy and security.
- Anticipate needs and proactively address potential issues.
- Support special projects as assigned by senior leadership.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Demonstrated experience supporting remote executives.
- Proficiency in calendar management tools (e.g., Outlook, Google Calendar).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- High level of discretion and confidentiality.
- Strong problem-solving and multitasking capabilities.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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Executive Virtual Assistant & Operations Manager
Posted 20 days ago
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Job Description
Our client, a fast-growing startup in the tech sector, is seeking a highly organized and proactive Executive Virtual Assistant and Operations Manager to provide comprehensive remote support. This role is crucial for ensuring the smooth functioning of daily operations and supporting executive leadership. You will be entrusted with managing complex schedules, coordinating communications, organizing virtual events, and streamlining various administrative processes. This is a fantastic opportunity to be an integral part of a dynamic team, working entirely from your home office.
Responsibilities:
Responsibilities:
- Manage and optimize complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Handle all incoming and outgoing communications, including emails, phone calls, and messages, ensuring timely and professional responses.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and manage virtual meetings, including setting up video conferencing, preparing agendas, and taking minutes.
- Organize and execute virtual company events, team offsites, and client presentations.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, ensuring cost-effectiveness.
- Maintain organized digital filing systems and databases for easy retrieval of information.
- Conduct research on various topics as needed, synthesizing information and presenting findings.
- Assist with project management tasks, tracking progress, and ensuring deadlines are met.
- Manage expense reporting and invoicing processes.
- Proactively identify opportunities to improve operational efficiency and streamline administrative workflows.
- Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite).
- High level of discretion, confidentiality, and integrity.
- Proactive problem-solving attitude and a strong sense of initiative.
- Ability to work independently and thrive in a remote, fast-paced environment.
- Experience in project coordination or management is a plus.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
4
Senior Virtual Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking an exceptional and highly proactive Senior Virtual Executive Assistant to provide comprehensive remote administrative support to senior executives. This role is integral to ensuring the smooth operation of executive functions, managing schedules, coordinating complex travel arrangements, and preparing essential documents and presentations. The ideal candidate will be meticulously organized, possess outstanding communication skills, and demonstrate a high level of discretion and professionalism. You will manage a dynamic calendar, schedule meetings across multiple time zones, handle confidential correspondence, and anticipate the needs of the executives you support. This role demands the ability to multitask effectively, prioritize tasks efficiently, and work independently in a fast-paced, remote environment. You will be responsible for preparing agendas, taking meeting minutes, conducting research, and managing expense reports. Proficiency in various office software suites, virtual collaboration tools, and project management applications is essential. This is a fantastic opportunity to become an indispensable part of an executive team and contribute to the success of a leading organization, all while enjoying the benefits of a fully remote position. While your physical location is flexible, you will be supporting executives whose business interests may span areas including Mlolongo, Machakos, KE . Responsibilities include complex calendar management, proactive scheduling of meetings and appointments, coordinating international and domestic travel logistics (flights, accommodations, visas), and managing communication flow between executives and stakeholders. You will also be tasked with preparing reports, drafting correspondence, conducting research on various topics, and maintaining organized digital filing systems. The ability to anticipate needs, problem-solve proactively, and maintain absolute confidentiality is paramount. A proven track record of supporting C-suite executives or senior leadership in a remote capacity is highly desirable. A bachelor's degree or equivalent experience is preferred, along with a minimum of 6 years of experience as an executive assistant or in a similar high-level administrative role. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is required.
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Remote Virtual Executive Assistant
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Virtual Executive Assistant to provide comprehensive administrative support to senior executives. This is a critical, fully remote position that requires impeccable attention to detail and the ability to manage multiple priorities in a fast-paced environment. Your core responsibilities will include managing complex calendars, scheduling meetings across different time zones, and making travel arrangements. You will be responsible for preparing and editing correspondence, reports, and presentations, often with strict deadlines. This role also involves conducting research, organizing and maintaining digital files, and handling confidential information with the utmost discretion. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. The ability to anticipate needs, identify potential issues, and propose solutions is highly valued. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management tools are essential. Excellent written and verbal communication skills are a must, as is a strong command of English. We are looking for an individual who is a self-starter, highly adaptable, and committed to providing exceptional support. Experience as an executive assistant, administrative assistant, or in a similar support role, preferably in a remote setting, is strongly preferred. The ideal candidate will have a professional demeanor, excellent interpersonal skills, and the ability to work independently with minimal supervision. This is an excellent opportunity for a motivated individual to contribute significantly to executive operations in a flexible, remote work arrangement.
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6
Senior Virtual Administrative Manager
Posted 20 days ago
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Job Description
Our client is looking for an experienced and highly organized Senior Virtual Administrative Manager to lead and optimize our remote administrative operations. This is a fully remote, full-time position where you will play a pivotal role in ensuring the smooth and efficient functioning of our organization by managing a team of remote administrative professionals and implementing best practices in virtual office management. You will be responsible for overseeing daily administrative tasks, managing schedules, coordinating virtual meetings and events, handling correspondence, and ensuring that all administrative functions support the company's strategic goals. The ideal candidate will have a proven track record of success in administrative leadership, exceptional organizational skills, and a deep understanding of remote work tools and technologies. You should be adept at problem-solving, proactive in identifying areas for improvement, and possess outstanding communication and interpersonal abilities to foster a collaborative and productive remote work environment. This role requires a strategic thinker who can streamline processes, manage resources effectively, and uphold high standards of professionalism and efficiency across the entire administrative function. Your expertise in virtual team management and a commitment to delivering exceptional support will be key to your success.
Key Responsibilities:
Key Responsibilities:
- Manage and mentor a team of remote administrative assistants, providing guidance, training, and performance feedback.
- Develop and implement efficient administrative processes and procedures for a fully remote workforce.
- Oversee the scheduling of virtual meetings, conferences, and travel arrangements for senior management and teams.
- Manage correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Maintain and organize digital filing systems, databases, and company records.
- Coordinate the procurement and management of office supplies and equipment for remote employees.
- Assist with budget tracking and expense management for the administrative department.
- Act as a point of contact for internal and external inquiries, resolving issues promptly and effectively.
- Support onboarding processes for new remote employees, ensuring they have the necessary resources and information.
- Continuously evaluate and recommend improvements to administrative workflows and technology solutions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative roles, with at least 2 years in a supervisory or management capacity.
- Demonstrated experience in managing administrative functions in a remote or virtual environment.
- Proficiency with a wide range of office software, including Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Slack, Zoom, Trello).
- Exceptional organizational, time management, and multitasking skills.
- Strong leadership, communication, and interpersonal skills.
- Ability to work independently, take initiative, and adapt to changing priorities.
- Excellent problem-solving abilities and attention to detail.
- Discretion and ability to handle confidential information.
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7
Senior Executive Virtual Assistant & Operations Manager
Posted 11 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Virtual Assistant & Operations Manager to provide comprehensive remote support. This position is crucial for streamlining administrative processes, managing executive schedules, and ensuring the smooth day-to-day operations of our client's remote-first organization. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Prepare agendas, take minutes, and distribute meeting notes.
- Handle correspondence, emails, and phone calls, prioritizing and responding appropriately.
- Conduct research and prepare reports, presentations, and documents.
- Coordinate and manage projects, ensuring deadlines are met.
- Oversee office supply inventory and manage vendor relationships remotely.
- Assist with the onboarding process for new remote employees.
- Develop and implement efficient administrative and operational procedures.
- Manage expense reporting and invoicing processes.
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve operational issues.
- Maintain confidential information with the utmost discretion.
- Assist with event planning and coordination for virtual and occasional in-person gatherings.
- Ensure smooth communication and information flow across remote teams.
- Continuously seek opportunities to improve efficiency and productivity within the remote work environment.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant or in an Operations Management role, preferably in a remote setting.
- Exceptional organizational and time management skills.
- Proficiency in using virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and office suites (e.g., Microsoft Office, Google Workspace).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving skills and attention to detail.
- Experience managing projects and coordinating tasks across teams.
- Familiarity with HR or administrative software is a plus.
- Self-starter with the ability to work independently and as part of a remote team.
- Must be based in or willing to relocate to **Nairobi, Nairobi, KE**.
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8
Remote Virtual Executive Assistant to C-Suite
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Virtual Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, allowing you to leverage your administrative expertise from a location of your choice. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, preparing correspondence and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and a deep understanding of executive support needs. Proficiency in a wide range of digital tools, including video conferencing platforms, project management software, and standard office suites, is essential. You should be adept at anticipating needs, prioritizing tasks, and managing multiple demands efficiently in a fast-paced environment. A proven track record of providing high-level administrative support to senior leadership is a must. Responsibilities may also include conducting research, preparing reports, and acting as a liaison between executives and other stakeholders. This role requires a self-starter with excellent problem-solving skills and the ability to work independently with minimal supervision. You will be a crucial part of the executive team, ensuring smooth operations and enabling executives to focus on strategic priorities. A minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role is required. Exceptional written and verbal English communication skills are paramount. This remote opportunity supports executives involved in operations related to **Bungoma, Bungoma, KE**, but the work is performed entirely remotely, requiring a reliable internet connection and a professional home office setup.
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