5 Senior Virtual Executive Assistant jobs in whatjobs
Senior Virtual Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking an exceptional and highly proactive Senior Virtual Executive Assistant to provide comprehensive remote administrative support to senior executives. This role is integral to ensuring the smooth operation of executive functions, managing schedules, coordinating complex travel arrangements, and preparing essential documents and presentations. The ideal candidate will be meticulously organized, possess outstanding communication skills, and demonstrate a high level of discretion and professionalism. You will manage a dynamic calendar, schedule meetings across multiple time zones, handle confidential correspondence, and anticipate the needs of the executives you support. This role demands the ability to multitask effectively, prioritize tasks efficiently, and work independently in a fast-paced, remote environment. You will be responsible for preparing agendas, taking meeting minutes, conducting research, and managing expense reports. Proficiency in various office software suites, virtual collaboration tools, and project management applications is essential. This is a fantastic opportunity to become an indispensable part of an executive team and contribute to the success of a leading organization, all while enjoying the benefits of a fully remote position. While your physical location is flexible, you will be supporting executives whose business interests may span areas including Mlolongo, Machakos, KE . Responsibilities include complex calendar management, proactive scheduling of meetings and appointments, coordinating international and domestic travel logistics (flights, accommodations, visas), and managing communication flow between executives and stakeholders. You will also be tasked with preparing reports, drafting correspondence, conducting research on various topics, and maintaining organized digital filing systems. The ability to anticipate needs, problem-solve proactively, and maintain absolute confidentiality is paramount. A proven track record of supporting C-suite executives or senior leadership in a remote capacity is highly desirable. A bachelor's degree or equivalent experience is preferred, along with a minimum of 6 years of experience as an executive assistant or in a similar high-level administrative role. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is required.
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Senior Virtual Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Executive Assistant to provide comprehensive remote support to senior management. This is a fully remote position, perfect for an experienced administrative professional looking for a flexible and dynamic role. You will manage a wide range of executive tasks, ensuring seamless daily operations for our leaders. Responsibilities include managing complex calendars, scheduling virtual meetings across different time zones, coordinating travel arrangements (when necessary for specific projects, though the role itself is remote), preparing reports and presentations, conducting research, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will be an expert in utilizing various virtual collaboration tools, such as Zoom, Microsoft Teams, Slack, and project management software. You should possess exceptional communication, multitasking, and problem-solving skills. Discretion and a high level of professionalism are paramount, as you will be handling sensitive information. We are looking for someone with a proven track record of supporting C-suite executives in a remote capacity. A Bachelor's degree in Business Administration or a related field, along with a minimum of 5 years of executive assistant experience, is required. Proficiency in office productivity suites (Microsoft Office, Google Workspace) and a strong command of English are essential. This role offers the opportunity to work independently while being a critical part of a high-performing remote team. You will be empowered to take initiative and contribute to the efficiency and success of our leadership team. The company has a significant operational presence in Mlolongo, Machakos, KE , and while this role is remote, understanding the business context is beneficial.
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Senior Virtual Executive Assistant
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Virtual Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote role, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and tasks with minimal supervision. You will be responsible for a wide range of executive support duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, managing correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a proven track record of successfully supporting C-suite executives in a remote capacity. Exceptional communication skills, both written and verbal, are essential for effective collaboration in a virtual environment. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools and virtual collaboration platforms are required. You must be adept at anticipating needs, prioritizing tasks, and maintaining confidentiality. This role requires a high degree of professionalism, attention to detail, and the ability to work independently and efficiently. We are looking for someone who is resourceful, adaptable, and committed to providing seamless administrative support. Your contribution will be vital in enabling our executives to focus on strategic initiatives. This is an excellent opportunity for a seasoned administrative professional seeking a challenging and rewarding remote career.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives.
- Schedule and coordinate internal and external meetings, ensuring optimal timing across time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Draft, review, and edit correspondence, reports, and presentations.
- Conduct research and compile information for executive decision-making.
- Manage expense reports and invoice processing.
- Serve as a liaison between executives and other internal/external parties.
- Anticipate needs and proactively address potential issues.
- Maintain strict confidentiality of all sensitive information.
- Handle special projects as assigned.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Demonstrated success in providing remote support to senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Teams, Slack) and project management software.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Proactive and resourceful problem-solving abilities.
- Strong interpersonal skills for building relationships.
This advertiser has chosen not to accept applicants from your region.
2
Senior Virtual Executive Assistant
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Virtual Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and performing various administrative tasks with utmost efficiency and discretion. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and solve problems proactively. You should be adept at multitasking, prioritize effectively, and maintain a high level of professionalism in a virtual environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and special projects.
- Handle confidential information with discretion and maintain strict privacy standards.
- Screen and prioritize incoming communications, responding to inquiries as appropriate.
- Organize and maintain digital filing systems for easy access and retrieval of information.
- Coordinate logistics for virtual meetings and events, including platform setup and participant invitations.
- Proactively identify and address potential issues or conflicts before they arise.
- Serve as a primary point of contact and liaison for internal and external stakeholders.
- Provide support for ad-hoc administrative tasks as required by senior executives.
- Assist with expense reporting and budget tracking as needed.
Qualifications:
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, preferably supporting C-suite executives.
- Proven ability to manage complex calendars and coordinate intricate travel arrangements remotely.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, Slack, etc.
- High level of discretion, confidentiality, and professionalism.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving abilities and a solutions-oriented mindset.
- Prior experience working in a remote or virtual capacity is highly preferred.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Senior Virtual Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Virtual Executive Assistant to provide comprehensive remote support to C-level executives. This is a fully remote position, demanding exceptional autonomy and a sophisticated approach to managing complex schedules, communications, and administrative tasks. You will be the primary point of contact for internal and external stakeholders, requiring impeccable professional demeanor and discretion. Responsibilities include sophisticated calendar management, coordinating international travel arrangements, preparing executive-level reports and presentations, managing correspondence, and proactively anticipating the needs of the executives you support. The ideal candidate will have extensive experience supporting senior leadership in a remote capacity, demonstrating proficiency in a wide range of productivity tools and virtual collaboration platforms. You must possess outstanding communication skills, both written and verbal, and a keen ability to prioritize effectively in a fast-paced, dynamic environment. This role requires a strong problem-solving aptitude and the ability to handle confidential information with the utmost integrity. If you thrive on providing exceptional support and excel in a virtual work setting, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for C-level executives, prioritizing conflicting appointments and ensuring efficient time management.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread high-level correspondence, reports, and presentations with a strong attention to detail.
- Manage and screen incoming communications, including emails and phone calls, responding appropriately or escalating as needed.
- Conduct research on various topics as requested by executives, compiling findings into concise summaries.
- Organize and prepare materials for meetings, including agendas, background documents, and follow-up actions.
- Proactively identify and address potential issues or conflicts before they arise.
- Manage expense reporting and reconcile corporate credit card statements.
- Maintain confidential files and records with meticulous organization.
- Serve as a professional and reliable liaison between executives and internal/external stakeholders.
- Assist with special projects and initiatives as assigned.
- Proven experience as a Virtual Executive Assistant or in a similar senior administrative support role, ideally supporting C-suite executives.
- Demonstrated proficiency in advanced calendar management and scheduling tools (e.g., Google Calendar, Outlook Calendar).
- Extensive experience coordinating complex domestic and international travel arrangements.
- Exceptional written and verbal communication skills, with a strong command of grammar and professional etiquette.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and standard office software suites (e.g., Microsoft Office Suite, Google Workspace).
- High level of organization, attention to detail, and ability to multitask effectively.
- Strong problem-solving skills and a proactive, self-starter attitude.
- Ability to handle sensitive and confidential information with discretion and integrity.
- Experience with project management tools is a plus.
- A minimum of 5 years of experience in a senior administrative support function.
This advertiser has chosen not to accept applicants from your region.
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