3 Senior Virtual Administrative Manager jobs in whatjobs
Senior Virtual Administrative Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for an experienced and highly organized Senior Virtual Administrative Manager to lead and optimize our remote administrative operations. This is a fully remote, full-time position where you will play a pivotal role in ensuring the smooth and efficient functioning of our organization by managing a team of remote administrative professionals and implementing best practices in virtual office management. You will be responsible for overseeing daily administrative tasks, managing schedules, coordinating virtual meetings and events, handling correspondence, and ensuring that all administrative functions support the company's strategic goals. The ideal candidate will have a proven track record of success in administrative leadership, exceptional organizational skills, and a deep understanding of remote work tools and technologies. You should be adept at problem-solving, proactive in identifying areas for improvement, and possess outstanding communication and interpersonal abilities to foster a collaborative and productive remote work environment. This role requires a strategic thinker who can streamline processes, manage resources effectively, and uphold high standards of professionalism and efficiency across the entire administrative function. Your expertise in virtual team management and a commitment to delivering exceptional support will be key to your success.
Key Responsibilities:
Key Responsibilities:
- Manage and mentor a team of remote administrative assistants, providing guidance, training, and performance feedback.
- Develop and implement efficient administrative processes and procedures for a fully remote workforce.
- Oversee the scheduling of virtual meetings, conferences, and travel arrangements for senior management and teams.
- Manage correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Maintain and organize digital filing systems, databases, and company records.
- Coordinate the procurement and management of office supplies and equipment for remote employees.
- Assist with budget tracking and expense management for the administrative department.
- Act as a point of contact for internal and external inquiries, resolving issues promptly and effectively.
- Support onboarding processes for new remote employees, ensuring they have the necessary resources and information.
- Continuously evaluate and recommend improvements to administrative workflows and technology solutions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative roles, with at least 2 years in a supervisory or management capacity.
- Demonstrated experience in managing administrative functions in a remote or virtual environment.
- Proficiency with a wide range of office software, including Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Slack, Zoom, Trello).
- Exceptional organizational, time management, and multitasking skills.
- Strong leadership, communication, and interpersonal skills.
- Ability to work independently, take initiative, and adapt to changing priorities.
- Excellent problem-solving abilities and attention to detail.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
0
Senior Virtual Administrative Manager
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Administrative Manager to oversee and optimize administrative operations for their globally distributed team. This is a fully remote position, requiring exceptional organizational skills and the ability to manage tasks efficiently without direct supervision. The successful candidate will be responsible for a wide range of administrative duties, including managing schedules, coordinating virtual meetings, handling correspondence, preparing reports, and supporting various departments. You will play a key role in ensuring seamless day-to-day operations, fostering efficient communication, and implementing best practices in remote office management.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior leadership.
- Coordinate and prepare materials for virtual board meetings and executive sessions.
- Handle incoming and outgoing communications, including emails, calls, and correspondence, in a professional and timely manner.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Prepare reports, presentations, and other documents as required.
- Assist with travel arrangements and expense reporting when necessary.
- Conduct research and gather information to support various projects.
- Implement and improve administrative processes for remote teams.
- Provide support to cross-functional teams as needed.
- Maintain confidentiality of sensitive information.
This advertiser has chosen not to accept applicants from your region.
1
Senior Virtual Administrative Manager
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Administrative Manager to lead and manage their administrative functions from a fully remote setting. This role is crucial for ensuring the smooth and efficient operation of the organization through exceptional organizational and coordination skills. You will be responsible for overseeing a team of virtual administrative assistants, managing schedules, coordinating meetings, handling correspondence, preparing reports, and implementing efficient administrative processes. The ideal candidate will have extensive experience in administrative management, with a strong understanding of remote team coordination and digital workflow optimization. You will leverage various digital tools and platforms to manage tasks, track progress, and ensure timely completion of administrative duties. Your responsibilities will include managing office supplies (if applicable for remote setups), organizing digital filing systems, handling travel arrangements, and providing executive support to senior management. Exceptional communication skills are vital, as you will liaise with internal teams and external partners primarily through virtual channels. We are looking for a self-starter with meticulous attention to detail, strong problem-solving abilities, and the capacity to manage multiple priorities effectively in a dynamic remote environment. This position offers the opportunity to make a significant impact on organizational efficiency and productivity, working flexibly from home. You will play a key role in establishing and maintaining high standards of administrative excellence. This role is central to supporting operations that might serve clients and partners within the **Kisumu, Kisumu, KE** region and nationally.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage the daily administrative operations of the organization remotely.
- Supervise, train, and mentor a team of virtual administrative assistants.
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Develop and maintain efficient digital filing systems and databases.
- Prepare reports, presentations, and other documents as required.
- Implement and refine administrative processes and procedures for enhanced efficiency.
- Manage office supplies inventory and vendor relationships as needed.
- Provide comprehensive administrative support to senior management.
- Ensure compliance with company policies and procedures.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative support or office management, with at least 3 years in a supervisory role.
- Demonstrated experience in managing remote teams and administrative functions remotely.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with project management or task management software (e.g., Asana, Trello).
- Excellent organizational, time management, and prioritization skills.
- Strong verbal and written communication skills, with a professional demeanor.
- Ability to work independently, proactively, and handle confidential information with discretion.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior virtual administrative manager Jobs in Kenya !
2