2 Virtual Executive Assistant jobs in whatjobs
Job Description
Our client is seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive remote administrative support to senior leadership. This role is ideal for an experienced professional who thrives in a fast-paced, remote-first environment. You will manage a wide range of administrative and executive support tasks, acting as a key liaison between executives and internal/external stakeholders. Your responsibilities will include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), preparing detailed reports and presentations, and handling confidential information with the utmost discretion. You will also be responsible for managing email correspondence, prioritizing tasks, and ensuring smooth daily operations for the executives you support. Proactive problem-solving and anticipating needs are crucial in this role. The ability to effectively communicate and collaborate with diverse teams remotely is paramount. We are looking for someone with exceptional attention to detail, excellent time management skills, and proficiency in a variety of office software and virtual collaboration tools. A strong understanding of business etiquette and professional communication is essential. The ideal candidate will have a proven track record of successfully supporting C-suite executives or senior management in a remote capacity. This position offers the flexibility to work from home, contributing to operational efficiency from anywhere. You will be a critical support system, enabling our executives to focus on strategic initiatives. Strong project management skills and the ability to multitask effectively are required. This is an opportunity to join a forward-thinking organization and make a tangible impact through exceptional administrative excellence.
Responsibilities:
Responsibilities:
- Manage and optimize executive calendars and schedules across different time zones.
- Coordinate and arrange domestic and international travel logistics.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage and filter high volumes of email communications.
- Conduct research and prepare summaries for various projects.
- Act as a primary point of contact for internal and external inquiries.
- Maintain confidential files and databases with accuracy and security.
- Anticipate needs and proactively address potential issues.
- Support special projects as assigned by senior leadership.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Demonstrated experience supporting remote executives.
- Proficiency in calendar management tools (e.g., Outlook, Google Calendar).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- High level of discretion and confidentiality.
- Strong problem-solving and multitasking capabilities.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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Virtual Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, offering the flexibility to work from any location. The ideal candidate will possess exceptional multitasking abilities, discretion, and a keen eye for detail. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, preparing reports, and performing various administrative tasks to ensure the smooth operation of daily activities. This role requires a high degree of professionalism, excellent communication skills, and the ability to anticipate needs and take initiative.
Key Responsibilities:
Qualifications and Skills:
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements, optimizing efficiency and preventing conflicts.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Conduct research and compile data for reports, presentations, and other executive communications.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring compliance with company policies.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense reporting and budget tracking as required.
- Proactively identify and address potential issues or conflicts before they arise.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Perform other administrative duties as assigned to support the executive team.
Qualifications and Skills:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Strong research and problem-solving capabilities.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and as part of a remote team.
- A Bachelor's degree in Business Administration or a related field is preferred but not mandatory with extensive relevant experience.
- Familiarity with project management software is a plus.
- A proactive and adaptable attitude, willing to learn and take on new challenges.
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
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