8,887 Senior Executive Assistant Operations Coordinator Remote jobs in Kenya
Executive Administrative Manager, Remote Operations
Posted 19 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Office Manager - Remote Operations Support
Posted today
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Job Description
Our client, a forward-thinking organization with a distributed workforce, is seeking a highly organized and proactive Office Manager to provide crucial remote operations support. This role is vital for ensuring the smooth functioning of our administrative and operational processes, supporting our fully remote team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling virtual meetings, maintaining digital filing systems, and coordinating essential office supplies and equipment for remote employees. This position requires excellent communication skills to liaise with internal departments and external vendors. You will play a key role in supporting HR functions, onboarding new remote employees, and managing employee engagement initiatives designed for a distributed workforce. Proficiency in virtual collaboration tools, project management software, and standard office applications is essential. The ideal candidate is meticulous, self-disciplined, and possesses exceptional problem-solving abilities. You should be adept at managing multiple priorities and maintaining confidentiality. This is a fantastic opportunity to contribute to the efficiency and positive culture of a remote-first company, offering a high degree of autonomy and the flexibility to work from anywhere. Your efforts will directly support the productivity and well-being of our remote team members.
Responsibilities:
Responsibilities:
- Manage day-to-day administrative operations for a remote workforce.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain organized digital records and filing systems.
- Manage inventory and procurement of office supplies and equipment for remote employees.
- Support onboarding processes for new remote hires.
- Assist with employee engagement initiatives and virtual team-building activities.
- Serve as a point of contact for internal and external inquiries.
- Liaise with vendors and service providers.
- Ensure compliance with company policies and procedures.
- Provide general administrative support to various departments as needed.
- Associate's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience in office management or administrative support, preferably in a remote setting.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack).
- Experience with HRIS or ATS systems is a plus.
- Ability to work independently and proactively manage tasks.
- Discretion and ability to handle confidential information.
- Detail-oriented with a strong commitment to accuracy.
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1
Senior Administrative Manager, Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and streamline administrative operations. This critical role will focus on enhancing efficiency, implementing best practices, and providing comprehensive support to ensure the smooth functioning of our organization. Responsibilities include managing office supplies, equipment, and facilities, supervising administrative staff, developing and implementing administrative policies and procedures, and overseeing budgets for departmental needs. You will also be responsible for coordinating executive schedules, organizing meetings and events, managing travel arrangements, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Strong leadership and interpersonal skills are essential for managing a team and collaborating with various departments. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with administrative management systems are required. A background in business administration or a related field, coupled with significant experience in administrative management, is necessary. This role is based in Kericho, Kericho, KE , and requires the candidate to be physically present in the office to effectively manage on-site operations and staff. We are looking for a proactive and solutions-oriented individual who can anticipate needs, resolve issues efficiently, and contribute to a positive and productive work environment. This is an excellent opportunity for a seasoned administrative professional to take on a leadership role and make a significant impact on organizational effectiveness.
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2
Operations Manager - Administrative - Remote
Posted 13 days ago
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Job Description
Our client, a dynamic professional services firm, is seeking an experienced and highly organized Operations Manager to lead their administrative functions from a fully remote capacity. This crucial role involves overseeing the daily operations of the company, ensuring efficiency, and implementing best practices across various administrative departments. The ideal candidate will possess strong leadership qualities, excellent problem-solving skills, and a proven ability to manage diverse operational tasks in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage day-to-day administrative operations, ensuring smooth workflow and productivity.
- Develop, implement, and refine operational policies and procedures to enhance efficiency.
- Manage budgets for administrative departments, tracking expenditures and identifying cost-saving opportunities.
- Supervise and mentor administrative staff, providing guidance and performance feedback.
- Coordinate with different departments to ensure seamless interdepartmental communication and collaboration.
- Manage vendor relationships, including contracts and service level agreements for office supplies, IT, and other essential services.
- Oversee facilities management, ensuring a safe and conducive working environment (even for remote setups).
- Implement and manage systems for record-keeping, document management, and information flow.
- Drive process improvement initiatives to optimize operational performance.
- Ensure compliance with all relevant legal and regulatory requirements.
- Develop and execute strategic plans for operational improvements and growth.
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3
Office Manager - Remote Operations
Posted 3 days ago
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Job Description
Our client, a progressive tech startup, is seeking an organized and proactive Office Manager to oversee their remote operational support functions. This vital role ensures the smooth day-to-day functioning of the organization, managing administrative processes, supporting team coordination, and optimizing internal workflows. The ideal candidate will have a strong background in administrative management, exceptional organizational skills, and a keen ability to manage multiple tasks efficiently. Responsibilities include managing communication channels, coordinating virtual meetings, maintaining digital records, processing invoices, assisting with onboarding new remote employees, and acting as a central point of contact for internal queries. You will be responsible for ensuring that all administrative processes are streamlined and effective, contributing to a positive and productive remote work environment. We are looking for a self-starter with excellent problem-solving abilities, proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite), and experience with remote collaboration tools. Strong interpersonal and communication skills are essential for liaising with team members across different locations. This is a fully remote position, requiring a dedicated home office setup and a commitment to maintaining a high level of efficiency and organization. If you are a detail-oriented administrator passionate about enabling seamless operations for a growing company, we encourage you to apply and become an integral part of our client's distributed team.
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4
Assistant Hotel General Manager - Remote Support
Posted 14 days ago
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Job Description
Our client, a leading hospitality management company, is seeking a dedicated and detail-oriented Assistant Hotel General Manager to provide remote support for its properties. This role is designed for an individual with a solid foundation in hotel operations and management, eager to contribute to operational excellence from a fully remote setting. You will assist the General Manager in overseeing daily operations, ensuring adherence to brand standards, managing guest services, and supporting staff development. This position offers a unique opportunity to gain broad experience in hospitality management while enjoying the flexibility of a remote work environment, contributing strategic oversight to hotels in the **Embu, Embu, KE** area.
Responsibilities:
Qualifications:
Responsibilities:
- Support the General Manager in overseeing all aspects of hotel operations, including front desk, housekeeping, food & beverage, and maintenance.
- Assist in implementing and enforcing operational policies and procedures to ensure efficiency and guest satisfaction.
- Help manage departmental budgets, labor costs, and inventory, ensuring financial objectives are met.
- Contribute to staff training and development programs, fostering a positive and productive work environment.
- Monitor guest feedback and online reviews, assisting in the development and implementation of service improvement initiatives.
- Ensure compliance with health, safety, and sanitation regulations.
- Assist in coordinating with vendors and suppliers to manage inventory and procurement.
- Utilize hotel management systems to track performance metrics and generate reports.
- Provide support for sales and marketing efforts aimed at increasing occupancy and revenue.
- Act as a point of contact for guest inquiries and concerns, ensuring prompt and satisfactory resolution.
- Aid in the implementation of new hotel technologies and operational enhancements.
- Maintain clear and effective communication channels with on-site teams and management.
Qualifications:
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Minimum of 3 years of experience in hotel operations or a supervisory role within the hospitality industry.
- Understanding of hotel operations, including front office, F&B, and housekeeping.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with hotel management software (PMS) is an advantage.
- Proactive attitude and willingness to learn and take on new responsibilities.
- Ability to work independently and effectively in a remote setting.
- A passion for providing excellent guest service.
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5
Senior Office Manager & Operations Lead - Remote
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Manager & Operations Lead to manage and streamline their administrative and operational functions in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient day-to-day running of the organization, supporting remote teams, and implementing effective operational processes. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage multiple tasks and priorities in a fast-paced, virtual environment. You will be the go-to person for all things operational, ensuring a productive and supportive work atmosphere.
Key Responsibilities:
This is a permanent, fully remote position, offering the flexibility to work from your home office, ideally within or accessible to **Naivasha, Nakuru, KE**. Strong proficiency in office management software, project management tools, and virtual collaboration platforms is essential. Excellent communication, interpersonal, and problem-solving skills are required to thrive in this remote leadership role. We are committed to creating a positive and efficient remote working environment.
Key Responsibilities:
- Oversee and manage all aspects of remote office operations, including digital filing systems, communication platforms, and virtual meeting coordination.
- Develop, implement, and maintain efficient administrative and operational policies and procedures.
- Manage vendor relationships, procurement of supplies and services, and budget tracking for operational expenses.
- Provide direct administrative support to senior management, including scheduling, correspondence, and preparing reports.
- Coordinate and manage travel arrangements for team members as needed.
- Ensure compliance with company policies and relevant regulations.
- Onboard new remote employees, providing them with necessary resources and information to succeed.
- Organize and facilitate virtual team-building events and company-wide meetings.
- Act as a primary point of contact for internal and external inquiries.
- Continuously identify opportunities for process improvement and efficiency gains within the operational framework.
This is a permanent, fully remote position, offering the flexibility to work from your home office, ideally within or accessible to **Naivasha, Nakuru, KE**. Strong proficiency in office management software, project management tools, and virtual collaboration platforms is essential. Excellent communication, interpersonal, and problem-solving skills are required to thrive in this remote leadership role. We are committed to creating a positive and efficient remote working environment.
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6
Senior Administrative Manager, Global Operations (Remote)
Posted 22 days ago
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Job Description
Our client, a dynamic multinational corporation with a diverse portfolio, is seeking a highly organized and proactive Senior Administrative Manager to oversee global administrative operations. This position is fully remote, enabling you to provide essential support and streamline processes for teams worldwide. You will be responsible for managing a range of administrative functions, ensuring operational efficiency, and supporting executive leadership.
Responsibilities:
Responsibilities:
- Develop and implement administrative policies and procedures to enhance operational efficiency across global offices.
- Oversee the management of office operations, including facilities, supplies, and vendor relations.
- Manage executive calendars, travel arrangements, and correspondence for senior leadership.
- Coordinate and prepare for high-level meetings, including board meetings and international conferences.
- Supervise and mentor a team of administrative assistants and support staff.
- Develop and manage the administrative budget, ensuring cost-effectiveness.
- Implement and manage administrative systems and technologies to improve workflow and data management.
- Act as a key liaison between different departments and external stakeholders.
- Ensure compliance with company policies and relevant regulations.
- Contribute to strategic planning and process improvement initiatives.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on global or multinational operations.
- Proven experience in office management, facilities coordination, and vendor negotiation.
- Strong understanding of budgeting and financial management for administrative functions.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and administrative management tools.
- Demonstrated ability to lead and motivate a team.
- Experience working effectively in a remote environment and managing remote teams is essential.
- High level of discretion and professionalism.
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7
Senior Administrative Manager, Remote Operations
Posted 22 days ago
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Job Description
Our client, a leading international organization focused on global development initiatives, is seeking a highly organized and experienced Senior Administrative Manager for a fully remote position. This role is critical in ensuring the smooth and efficient operation of our client's remote-first business functions. You will be responsible for overseeing a wide range of administrative tasks, including managing virtual office operations, coordinating cross-departmental workflows, and implementing administrative best practices. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a keen eye for detail. As a remote employee, you will leverage advanced communication and project management tools to support a geographically dispersed team. Your responsibilities will include managing vendor relationships, overseeing budget administration for administrative functions, developing and refining operational policies, and ensuring compliance with organizational standards. A strong understanding of virtual team dynamics and experience in streamlining administrative processes are essential. We are looking for a proactive problem-solver with a proven ability to manage multiple priorities and drive operational efficiency in a remote setting. This position offers a unique opportunity to contribute to the success of impactful global projects. The conceptual location is **Malindi, Kilifi, KE**, but the role is entirely remote.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for a remote workforce.
- Develop and implement administrative policies and procedures to enhance efficiency.
- Manage vendor relationships, including IT support, office supplies, and service providers.
- Coordinate virtual meetings, travel arrangements, and event logistics as needed.
- Administer budgets for administrative departments and track expenses.
- Support HR functions such as onboarding for new remote employees.
- Ensure the effective use of administrative technologies and software.
- Liaise with different departments to ensure seamless workflow and communication.
- Manage and organize digital filing systems and documentation.
- Provide general administrative support to senior management as required.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or operations.
- Proven experience in managing remote teams or operations.
- Excellent organizational and time management skills.
- Proficiency in office management software, project management tools, and collaboration platforms.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with budgeting and financial administration.
- Proactive approach to problem-solving and process improvement.
- High level of discretion and confidentiality.
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8
Senior Executive Assistant & Operations Coordinator (Remote)
Posted 14 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Operations Coordinator to join their fully remote administrative team. This pivotal role supports senior leadership and plays a crucial part in ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements (both virtual and in-person when necessary), preparing reports and presentations, and handling sensitive communications with discretion. The ideal candidate will possess exceptional organizational and time-management skills, with the ability to multitask effectively and prioritize tasks in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You will also assist with project management tasks, track action items, and follow up to ensure timely completion. As this is a remote position, superior communication skills, both written and verbal, are essential for interacting with internal and external stakeholders virtually. We are looking for a resourceful and proactive individual who can anticipate needs, troubleshoot issues independently, and maintain a high level of professionalism at all times. Your ability to act as a trusted gatekeeper and streamline operational processes will be highly valued. This is an excellent opportunity to provide high-level support to executives and contribute significantly to the efficiency of a dynamic company, fully remote and based in or near Ruiru, Kiambu, KE .
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