30 Senior Administrative Manager Remote Operations jobs in whatjobs
Senior Administrative Manager - Remote Operations
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize remote operational workflows. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will have a proven track record in managing diverse administrative functions, implementing efficient processes, and supporting a distributed team. You will be instrumental in ensuring seamless communication, managing critical documentation, and providing high-level support to various departments. Responsibilities include developing and enforcing administrative policies and procedures, managing budgets for administrative operations, coordinating with IT for remote work infrastructure support, and supervising a team of administrative assistants. You will also be responsible for onboarding new remote employees, ensuring they have the necessary resources and information to succeed. A key part of this role involves continuous process improvement, identifying bottlenecks, and implementing solutions to enhance productivity and efficiency across the organization. Strong project management skills are essential for managing multiple initiatives simultaneously. This role requires exceptional interpersonal and communication skills, enabling effective collaboration with colleagues at all levels. The ability to anticipate needs, problem-solve independently, and maintain a high degree of confidentiality is paramount. You will be expected to leverage technology to streamline tasks and enhance operational effectiveness. A Bachelor's degree in Business Administration, Management, or a related field, coupled with at least 7 years of progressive experience in administrative management, preferably in a remote or hybrid setting, is required. Familiarity with various remote collaboration tools and project management software is a significant advantage. This position demands a strategic thinker with a hands-on approach to management, committed to fostering a positive and productive remote work environment.
Responsibilities:
Location Highlight: This role is fully remote, allowing you to work from your preferred location within Kenya.
Responsibilities:
- Develop, implement, and manage administrative policies and procedures.
- Oversee daily administrative operations, ensuring efficiency and productivity.
- Manage and maintain office supplies, equipment, and vendor relationships (for remote needs).
- Supervise and mentor administrative support staff.
- Coordinate internal and external resources to facilitate workflow.
- Manage executive schedules, travel arrangements, and meeting logistics.
- Prepare reports, presentations, and correspondence.
- Implement and maintain digital filing systems and ensure data confidentiality.
- Assist in budget preparation and expense management for administrative functions.
- Act as a key liaison between management and staff, ensuring clear communication.
- Identify opportunities for process improvements and implement best practices for remote operations.
- Ensure compliance with relevant regulations and company policies.
- Support HR functions related to onboarding and offboarding of remote employees.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management.
- Proven experience in managing remote teams and operations is highly desirable.
- Excellent organizational, time management, and multitasking skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Exceptional written and verbal communication skills.
- High level of integrity and ability to maintain confidentiality.
- Strong problem-solving and decision-making abilities.
- Experience with budget management and financial reporting.
- Ability to work independently and as part of a remote team.
Location Highlight: This role is fully remote, allowing you to work from your preferred location within Kenya.
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Senior Administrative Manager, Remote Operations
Posted 21 days ago
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Job Description
Our client, a leading international organization focused on global development initiatives, is seeking a highly organized and experienced Senior Administrative Manager for a fully remote position. This role is critical in ensuring the smooth and efficient operation of our client's remote-first business functions. You will be responsible for overseeing a wide range of administrative tasks, including managing virtual office operations, coordinating cross-departmental workflows, and implementing administrative best practices. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a keen eye for detail. As a remote employee, you will leverage advanced communication and project management tools to support a geographically dispersed team. Your responsibilities will include managing vendor relationships, overseeing budget administration for administrative functions, developing and refining operational policies, and ensuring compliance with organizational standards. A strong understanding of virtual team dynamics and experience in streamlining administrative processes are essential. We are looking for a proactive problem-solver with a proven ability to manage multiple priorities and drive operational efficiency in a remote setting. This position offers a unique opportunity to contribute to the success of impactful global projects. The conceptual location is **Malindi, Kilifi, KE**, but the role is entirely remote.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for a remote workforce.
- Develop and implement administrative policies and procedures to enhance efficiency.
- Manage vendor relationships, including IT support, office supplies, and service providers.
- Coordinate virtual meetings, travel arrangements, and event logistics as needed.
- Administer budgets for administrative departments and track expenses.
- Support HR functions such as onboarding for new remote employees.
- Ensure the effective use of administrative technologies and software.
- Liaise with different departments to ensure seamless workflow and communication.
- Manage and organize digital filing systems and documentation.
- Provide general administrative support to senior management as required.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or operations.
- Proven experience in managing remote teams or operations.
- Excellent organizational and time management skills.
- Proficiency in office management software, project management tools, and collaboration platforms.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with budgeting and financial administration.
- Proactive approach to problem-solving and process improvement.
- High level of discretion and confidentiality.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and optimize their remote operational functions. This is a fully remote, senior-level position critical to ensuring the smooth and efficient running of our dispersed teams. You will be responsible for developing, implementing, and refining administrative policies and procedures that support a distributed workforce, focusing on productivity, collaboration, and employee engagement.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and manage administrative strategies for a fully remote workforce, ensuring compliance with all relevant regulations and company policies.
- Oversee the procurement of office supplies, equipment, and software licenses for remote employees, managing budgets and vendor relationships.
- Implement and maintain efficient record-keeping systems, both digital and physical (where applicable for document archiving), ensuring data integrity and accessibility.
- Coordinate travel arrangements, expense reporting, and reimbursements for any required in-person meetings or events, ensuring a seamless experience for employees.
- Manage the onboarding and offboarding process for administrative staff, ensuring all necessary documentation and resources are provided.
- Serve as a primary point of contact for administrative inquiries from remote employees and external stakeholders.
- Proactively identify areas for process improvement within administrative functions, proposing and implementing innovative solutions to enhance efficiency and cost-effectiveness.
- Collaborate with HR and IT departments to ensure administrative systems align with company-wide technology and employee support initiatives.
- Develop and present regular reports on administrative performance metrics to senior leadership.
- Ensure the effective management of virtual office spaces, including digital communication platforms and shared resource scheduling.
- Maintain a high level of confidentiality regarding sensitive company and employee information.
- Champion a positive and productive remote work culture through thoughtful administrative support.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5-7 years of progressive experience in administrative management, with at least 2 years in a remote or hybrid environment.
- Proven experience in developing and implementing administrative policies and procedures.
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced, remote setting.
- Proficiency in G Suite (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft Office Suite.
- Experience with HRIS and other relevant administrative software is a plus.
- Strong communication, interpersonal, and problem-solving skills.
- Demonstrated ability to work independently and as part of a remote team.
- A proactive and resourceful approach to identifying and resolving issues.
- Must be eligible to work fully remotely.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Manager - Remote Operations
Posted 21 days ago
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Job Description
Our client, a dynamic and expanding professional services firm, is actively seeking a highly organized and proactive Senior Administrative Manager to lead and streamline administrative functions within our fully remote operational structure. This pivotal role ensures the smooth and efficient execution of daily operations, supporting our geographically dispersed team. You will be responsible for managing key administrative processes, including but not limited to, office supply management (for remote setups), virtual event coordination, vendor relations, budget tracking for administrative expenses, and implementing best practices for remote team support. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities in a fast-paced environment. You will develop and maintain administrative policies and procedures tailored for a remote workforce, ensuring consistency and effectiveness. Collaboration with various departments to support their administrative needs will be a significant part of your role. This position requires excellent communication and interpersonal skills, as you will interact with team members at all levels. Proactive problem-solving and the ability to anticipate needs are essential qualities. This is an exciting opportunity to build and refine administrative infrastructure for a modern, remote-first organization. The designated operational location for this entirely remote role is **Ruiru, Kiambu, KE**. We are looking for candidates with a proven track record of at least 5 years in administrative management, preferably with experience supporting remote teams. A Bachelor's degree in Business Administration, Management, or a related field is preferred. Proficiency in project management software, office productivity suites (e.g., Microsoft Office, Google Workspace), and virtual collaboration tools is a must. Experience in process improvement and establishing efficient workflows for remote operations is highly valued. If you are a detail-oriented, results-driven professional passionate about creating efficient and supportive remote work environments, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Manager, Remote Operations
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking an experienced and proactive Senior Administrative Manager to oversee and streamline their remote operational support functions. This is a fully remote position, offering the opportunity to manage administrative processes and teams from anywhere. You will be responsible for ensuring the smooth day-to-day running of the organization's remote operations, managing administrative staff, developing and implementing efficient administrative policies and procedures, and overseeing office supplies, vendor management, and basic IT support coordination. The ideal candidate possesses exceptional organizational skills, strong leadership capabilities, and a proven ability to manage complex administrative tasks in a virtual environment.
Key responsibilities include:
The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 5 years of experience in administrative management, preferably in a remote or distributed team setting. Proven experience in team leadership, process improvement, and vendor management is essential. Excellent organizational, communication, and problem-solving skills are required. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and experience with administrative or HR software is a plus. The ability to multitask, prioritize effectively, and maintain a high level of confidentiality is crucial. This role offers a significant opportunity to enhance operational efficiency and support the success of our client's remote workforce, particularly those based around Thika, Kiambu, KE .
Key responsibilities include:
- Overseeing and managing a team of remote administrative staff, providing guidance and support.
- Developing, implementing, and enforcing administrative policies and procedures to optimize remote operations.
- Managing the procurement and inventory of office supplies and equipment for remote employees.
- Coordinating with IT support to ensure seamless technology infrastructure for remote staff.
- Managing vendor relationships and negotiating contracts for administrative services.
- Handling correspondence, scheduling meetings, and managing calendars for senior management.
- Ensuring the efficient organization and maintenance of digital records and files.
- Assisting in the onboarding and offboarding processes for remote employees.
- Managing travel arrangements and expense reporting as needed.
- Identifying opportunities for process improvements and cost savings within administrative functions.
The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 5 years of experience in administrative management, preferably in a remote or distributed team setting. Proven experience in team leadership, process improvement, and vendor management is essential. Excellent organizational, communication, and problem-solving skills are required. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and experience with administrative or HR software is a plus. The ability to multitask, prioritize effectively, and maintain a high level of confidentiality is crucial. This role offers a significant opportunity to enhance operational efficiency and support the success of our client's remote workforce, particularly those based around Thika, Kiambu, KE .
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Manager - Remote Operations
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and streamline a variety of operational and administrative functions for their globally distributed teams. This role is crucial for ensuring the smooth and efficient day-to-day running of remote operations, providing essential support to executive leadership and cross-functional departments. The successful candidate will be responsible for developing and implementing administrative policies and procedures, managing office supply procurement (for remote setups), coordinating virtual team events, and overseeing the onboarding process for new administrative staff. You will also be tasked with managing budgets for administrative expenses, researching and recommending cost-saving measures, and ensuring compliance with relevant regulations. A key aspect of this role will involve enhancing the remote work experience for all employees, fostering a positive and productive virtual environment. This includes improving communication channels, supporting virtual collaboration tools, and implementing best practices for remote team management. The Senior Administrative Manager will also handle sensitive information with the utmost discretion, maintain accurate records, and prepare reports for senior management. This position requires exceptional attention to detail, strong problem-solving skills, and the ability to multitask effectively in a fast-paced, dynamic setting. You must be adept at using a wide range of digital tools and platforms to facilitate seamless remote collaboration and administration. This is a unique opportunity to shape the administrative framework of a forward-thinking, remote-first organization.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and manage administrative policies and procedures for remote operations.
- Oversee and manage budgets for administrative departments and projects.
- Coordinate and manage virtual team events, meetings, and social gatherings.
- Streamline onboarding and offboarding processes for remote administrative staff.
- Manage vendor relationships and procurement of remote office supplies and equipment.
- Act as a central point of contact for administrative inquiries and issues.
- Ensure efficient communication and collaboration across all remote teams.
- Prepare regular reports on administrative operations and key performance indicators.
- Identify and implement process improvements to enhance efficiency and reduce costs.
- Maintain a high level of confidentiality and data security.
- Support executive leadership with scheduling, travel arrangements, and other administrative tasks as needed.
- Foster a positive and inclusive remote work culture.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of progressive experience in administrative management, preferably in a remote or distributed work environment.
- Proven experience in policy development, budget management, and vendor relations.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Asana, Trello).
- Strong communication and interpersonal skills, with the ability to interact effectively with all levels of the organization.
- Excellent problem-solving abilities and a proactive approach to identifying and resolving issues.
- Ability to work independently and as part of a remote team.
- Demonstrated ability to handle sensitive information with discretion.
- Experience in process improvement and change management is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Manager - Remote Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize their remote operational support functions. This position is entirely remote, requiring a self-starter with exceptional management capabilities. You will be responsible for ensuring the smooth and efficient day-to-day operations of the administrative department, supporting a distributed workforce. Key duties include developing and implementing administrative policies and procedures, managing vendor relationships and procurement processes, overseeing budgeting and expense management, and coordinating logistical support for remote teams. You will also be responsible for managing a team of administrative staff, providing guidance, training, and performance management. The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with at least 5 years of progressive experience in administrative management, preferably in a remote or distributed work environment. Strong leadership, organizational, and problem-solving skills are essential. Proficiency in office management software, project management tools, and virtual communication platforms is a must. Excellent communication and interpersonal skills, with the ability to effectively collaborate with individuals at all levels of the organization, are required. You must demonstrate a high level of attention to detail, accuracy, and the ability to manage multiple priorities in a dynamic, remote setting. This role is pivotal in supporting the operational effectiveness of our client's activities, with a focus on organizational structure relevant to Nyeri, Nyeri, KE , but operating remotely nationwide. If you are a strategic thinker with a passion for operational excellence, we invite you to apply.
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6
Senior Administrative Manager - Remote Operations
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and streamline administrative operations for their fully remote workforce. This critical role ensures the smooth functioning of day-to-day administrative tasks, supports remote employees, and maintains efficient operational processes. The ideal candidate will have extensive experience in administrative management, strong organizational skills, and the ability to manage multiple priorities in a virtual environment. This is a remote-first position, allowing you to manage administrative functions from your chosen location.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures for a remote workforce.
- Oversee daily administrative operations, including scheduling, correspondence, and record-keeping.
- Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness.
- Coordinate travel arrangements, meeting logistics, and event planning for remote teams.
- Provide support to senior management on administrative matters.
- Ensure effective communication and information flow across remote teams.
- Manage the onboarding and offboarding process for remote employees from an administrative perspective.
- Maintain and organize digital filing systems and databases, ensuring data integrity and accessibility.
- Assist with budget management and expense tracking for administrative functions.
- Identify and implement process improvements to enhance administrative efficiency and productivity.
- Act as a point of contact for employees regarding administrative queries.
- Ensure compliance with company policies and relevant regulations.
- Oversee the management of communication tools and platforms used by the remote team.
- Support HR with administrative aspects of employee engagement initiatives.
- Contribute to creating a positive and productive remote work environment.
- Liaise with IT support to ensure seamless technical operations for administrative functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management, with a significant portion in supporting remote or dispersed teams.
- Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment.
- Excellent organizational, time management, and problem-solving skills.
- Strong proficiency in office software suites (e.g., Microsoft Office, Google Workspace).
- Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Demonstrated ability to work independently and take initiative.
- High level of discretion and confidentiality.
- Experience in budget management and vendor relations.
- Familiarity with HRIS systems is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Manager - Remote Operations
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and experienced Senior Administrative Manager to oversee and streamline administrative operations for their fully remote workforce. This is a key leadership role focused on ensuring the smooth and efficient functioning of the organization from a distance. You will be responsible for developing and implementing administrative policies and procedures, managing office supplies and equipment logistics (for remote setups), coordinating executive calendars, organizing virtual meetings and events, and providing general administrative support to various departments. The ideal candidate will have a strong understanding of remote work best practices and a proven ability to manage multiple priorities in a fast-paced, distributed environment. Your responsibilities will include managing vendor relationships, overseeing expense reporting, ensuring compliance with company policies, and improving administrative workflows to enhance productivity. You will also play a crucial role in onboarding new remote employees, providing them with the necessary administrative resources and guidance. Excellent communication, organizational, and problem-solving skills are essential, as you will be interacting with employees at all levels of the organization. Proficiency in various office productivity suites (e.g., Microsoft Office, Google Workspace) and familiarity with project management tools are required. As this is a fully remote position, a high degree of self-discipline, initiative, and the ability to work independently are paramount. We are looking for an individual who is detail-oriented, highly reliable, and committed to providing exceptional administrative support that enables the entire team to succeed. If you are a seasoned administrative professional looking to leverage your skills in a leading remote operational capacity, this opportunity is for you. This role is connected to the operational needs of our client's presence in Malindi, Kilifi, KE , but is executed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Manager - Remote Operations
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking an accomplished Senior Administrative Manager to oversee and optimize their administrative functions. This is a key fully remote position, offering the flexibility to manage operations from anywhere. You will be responsible for streamlining administrative processes, managing budgets, overseeing procurement, and ensuring the smooth day-to-day functioning of the organization. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage complex projects and teams. You will play a vital role in enhancing operational efficiency, implementing best practices, and maintaining high standards of service delivery. This role requires extensive experience in office management, human resources administration, IT support coordination, and facilities management. You will be a primary point of contact for various internal departments and external vendors, fostering strong working relationships. Proficiency in utilizing a wide range of administrative software, project management tools, and communication platforms is essential. You should be adept at developing and implementing policies and procedures that support the company's strategic goals. This position demands strong leadership qualities, excellent communication skills, and the ability to work independently and proactively in a virtual environment. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, organizing travel arrangements, and overseeing the maintenance of essential records. The successful candidate will be a strategic thinker, capable of anticipating needs and providing innovative solutions to administrative challenges. This is an excellent opportunity to contribute significantly to organizational effectiveness in a remote capacity.Location: Embu, Embu, KE
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