5,760 Senior Executive Assistant Operations Coordinator jobs in Kenya
Administrative Manager - Operations Support
Posted 21 days ago
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Job Description
Our client, a busy professional services firm, is seeking a highly organized and efficient Administrative Manager to oversee their operational support functions. This role is integral to maintaining the smooth functioning of the office and ensuring all administrative processes are executed flawlessly. You will be responsible for managing a small administrative team, overseeing office supplies, coordinating vendor relationships, and implementing administrative best practices. The ideal candidate is a meticulous planner, an effective communicator, and possesses strong leadership capabilities, with a keen eye for detail and a commitment to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Supervise and guide a team of administrative staff, ensuring efficient task allocation and performance.
- Oversee daily office operations, including reception, mail handling, and facility management.
- Manage inventory of office supplies and equipment, ensuring adequate stock levels and cost-effective procurement.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Coordinate with external vendors and service providers to ensure timely and quality delivery of services.
- Manage the organization and maintenance of physical and digital filing systems.
- Support the coordination of internal and external meetings and events.
- Ensure a safe, secure, and well-maintained office environment.
- Act as a liaison between management and administrative staff, facilitating clear communication.
- Continuously seek opportunities to improve administrative processes and support functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative supervision, or a similar role.
- Proven leadership and team management skills.
- Strong understanding of office operations and administrative best practices.
- Excellent organizational, planning, and time management abilities.
- Proficiency in Microsoft Office Suite and common office management software.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to multitask and work effectively in a fast-paced environment.
- A proactive approach to identifying and resolving operational issues.
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Executive Administrative Manager, Remote Operations
Posted 18 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Senior Administrative Manager, Operations Support
Posted 19 days ago
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Job Description
Our client, a dynamic and forward-thinking organization, is seeking an experienced Senior Administrative Manager to lead their remote operations support team. This role is pivotal in ensuring the smooth and efficient functioning of administrative processes across the organization, supporting various departments and executive functions. You will be responsible for overseeing daily operations, managing administrative staff, implementing best practices, and optimizing workflows to enhance productivity. This is a fully remote position, offering a challenging yet rewarding opportunity to lead a critical support function from anywhere, contributing to the overall success of the company.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage the daily administrative operations of the organization in a remote setting.
- Lead, mentor, and develop a team of administrative staff, ensuring high performance and efficiency.
- Develop, implement, and refine administrative policies, procedures, and best practices.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and manage calendars, meetings, travel arrangements, and event logistics for executives and teams.
- Ensure efficient communication and information flow across departments.
- Oversee the maintenance of accurate records, databases, and filing systems.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Manage departmental budgets and track expenses.
- Serve as a key point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Support HR functions related to onboarding, offboarding, and employee engagement for remote staff.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management or operations management, with a significant portion in a remote or hybrid environment.
- Proven experience in leading and managing administrative teams.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Ability to work independently, take initiative, and maintain a high level of professionalism.
- Experience with budget management and vendor negotiations.
- Detail-oriented with a commitment to accuracy and quality.
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Senior Administrative Manager - Global Operations Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Senior Administrative Manager to provide comprehensive support for their global operations. This is a fully remote position, requiring a proactive individual with exceptional organizational and leadership skills. You will be responsible for overseeing a wide range of administrative functions, including managing executive calendars, coordinating complex travel arrangements, organizing virtual meetings and events, and ensuring the smooth day-to-day operations of remote teams. The ideal candidate will have a proven ability to manage multiple priorities in a fast-paced environment and anticipate the needs of senior leadership and team members.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
Your responsibilities will include streamlining administrative processes, managing office supplies and vendor relationships (where applicable in a remote context, e.g., software subscriptions), and assisting with budget tracking and expense reporting. You will serve as a key point of contact for internal and external stakeholders, providing timely and professional support. Strong proficiency in various office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. You should be adept at implementing efficient remote work practices and utilizing collaboration platforms.
We are looking for an individual with excellent communication, interpersonal, and problem-solving skills. Discretion and a high level of professionalism are paramount, given the nature of the support provided. This role requires strong initiative, the ability to work independently with minimal supervision, and a commitment to delivering high-quality administrative support. A Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience, is required. A minimum of 5 years of experience in an administrative or management support role, preferably in a global or remote setting, is essential. If you are a highly motivated and detail-oriented professional seeking a challenging remote administrative leadership opportunity, we encourage you to apply.
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3
Remote Executive Assistant & Operations Manager
Posted 7 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant & Operations Manager to provide comprehensive support to senior leadership and manage critical operational functions. This role is integral to ensuring the smooth and efficient day-to-day running of the business, all from a remote setting. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and managing travel arrangements. Beyond administrative duties, you will also oversee various operational tasks, including vendor management, process improvement initiatives, and ensuring compliance with company policies. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, outstanding communication abilities, and the proficiency to manage multiple priorities simultaneously. As this is a remote position, a high degree of self-discipline, initiative, and the ability to work independently are paramount. You will serve as a key liaison between executives and other departments, as well as external partners. This is an excellent opportunity for a versatile professional to contribute significantly to a dynamic organization while enjoying the flexibility of a fully remote role. You will be entrusted with confidential information and will play a vital role in supporting strategic decision-making. We are looking for a candidate who is a resourceful problem-solver, adept at anticipating needs, and committed to providing a high level of professional support. The ability to adapt to changing priorities and maintain composure under pressure is essential. Your contribution will be critical in maintaining operational efficiency and supporting the executive team's success. Join us and be the cornerstone of our client's remote operational framework, ensuring seamless support and administrative excellence.
Responsibilities:
Responsibilities:
- Manage and organize complex executive calendars, scheduling meetings, appointments, and calls.
- Prepare agendas, take minutes, and track action items for meetings.
- Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.
- Draft, review, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications with professionalism and efficiency.
- Oversee and improve operational processes for efficiency and effectiveness.
- Manage vendor relationships and contracts, ensuring timely service delivery and cost-effectiveness.
- Assist in budget tracking and expense reporting.
- Ensure compliance with company policies and procedures.
- Serve as a primary point of contact for internal and external stakeholders.
- Conduct research and prepare background information for meetings and projects.
- Manage and organize digital and physical files and records.
- Proactively identify and address operational challenges.
- Support the executive team with ad-hoc projects and tasks as needed.
- Proven experience as an Executive Assistant or similar role, with significant administrative and operational management responsibilities.
- Exceptional organizational and time-management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage a demanding workload.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience working in a remote environment is highly preferred.
- Strong problem-solving skills and a detail-oriented approach.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Virtual Executive Assistant and Operations Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant and Operations Manager to provide comprehensive support to their senior leadership team. This is a pivotal remote role responsible for managing the day-to-day administrative and operational needs of executives, ensuring seamless workflow and efficient business operations. Your responsibilities will include complex calendar management, scheduling meetings and appointments across multiple time zones, making travel arrangements, and preparing travel itineraries. You will also be responsible for drafting, reviewing, and proofreading correspondence, reports, and presentations. A significant part of this role involves managing projects, coordinating tasks, and tracking deadlines to ensure timely completion. You will act as a gatekeeper and liaison, communicating effectively with internal teams, external partners, and clients on behalf of the executives. Furthermore, you will assist with budget tracking, expense reporting, and managing vendor relationships. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Asana) is essential. Experience with CRM software and other business management tools is a plus. You must demonstrate excellent written and verbal communication skills, possess strong problem-solving abilities, and maintain a high level of professionalism and discretion. A minimum of 5 years of experience as an executive assistant or in an operations management role, preferably in a remote setting, is required. This is an excellent opportunity for a motivated professional looking to contribute to a growing organization and support its leaders in a dynamic, remote work environment. We are looking for someone who is adaptable, resourceful, and takes initiative to anticipate needs and streamline processes. Your contribution will be vital in ensuring the smooth and efficient functioning of our executive operations.
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5
Senior Executive Assistant & Office Operations Manager
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
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6
Senior Remote Executive Assistant & Office Operations Manager
Posted 11 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Operations Manager to provide comprehensive support to senior leadership. This is a fully remote position, allowing you the flexibility to manage administrative and operational tasks from the comfort of your home office while ensuring seamless business operations. You will be responsible for managing complex calendars, coordinating virtual meetings, handling travel arrangements (when applicable), preparing reports and presentations, and managing correspondence. A key aspect of this role involves overseeing remote office operations, including vendor management, budget tracking, and ensuring the efficient functioning of our digital workspace. The ideal candidate will possess extensive experience as an Executive Assistant, ideally supporting C-suite executives, with a proven ability to anticipate needs and manage multiple priorities effectively. Exceptional organizational and time-management skills are essential, as is a strong command of standard office software and collaboration tools (e.g., G Suite, Microsoft Office Suite, Slack, Zoom). You must be a confident communicator, both written and verbal, capable of liaising professionally with internal teams, external partners, and clients. Discretion and the ability to handle confidential information with utmost professionalism are paramount. This role requires a self-starter mentality, a proactive problem-solving approach, and the ability to thrive in a fast-paced, remote environment. You will be instrumental in optimizing administrative efficiency and supporting key business functions, contributing to the operational success of our client, even while working remotely and supporting operations that touch the **Nyeri, Nyeri, KE** area. If you are a highly motivated administrative professional with a passion for organization and efficiency in a remote setting, we encourage you to apply.
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7
Senior Virtual Executive Assistant & Operations Manager
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Executive Assistant & Operations Manager to provide comprehensive remote support. This is a remote-first position, ideal for an experienced administrative professional looking for flexibility. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (virtual or physical if needed), and handling sensitive communications on behalf of executives. A significant part of your role will involve streamlining operational processes, implementing efficient workflows, and ensuring the smooth day-to-day running of remote operations. This includes managing digital filing systems, coordinating project timelines, and preparing reports and presentations. You will act as a key point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. Proficiency in a wide range of office software and virtual collaboration tools is essential. You should be adept at anticipating needs, proactively solving problems, and maintaining a high level of confidentiality. Experience in managing budgets, overseeing vendor relationships, and implementing operational improvements is highly valued. The ability to multitask effectively, prioritize competing demands, and maintain meticulous attention to detail in a remote environment is critical. This role requires a strong sense of initiative, resourcefulness, and a commitment to excellence. You will be a trusted partner, enabling executives and teams to operate at their highest potential. The job is associated with **Mlolongo, Machakos, KE**, but the work is conducted entirely remotely.
Responsibilities:
Responsibilities:
- Manage executive calendars, appointments, and travel arrangements.
- Coordinate and schedule virtual and in-person meetings.
- Handle all forms of executive communication, including email and phone calls.
- Streamline and optimize operational processes for remote teams.
- Develop and maintain efficient digital filing and documentation systems.
- Prepare reports, presentations, and other important documents.
- Act as a liaison between executives and other internal/external stakeholders.
- Assist with project management tasks and track progress.
- Manage budgets and oversee vendor relationships where applicable.
- Conduct research and gather information as needed.
- Implement new tools and technologies to improve operational efficiency.
- Maintain a high level of confidentiality and discretion.
- Proactively identify and resolve operational challenges.
- Provide administrative support to teams as required.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Demonstrated experience in virtual operations management or remote team support.
- Exceptional organizational and time management skills.
- Proficiency in G Suite, Microsoft Office Suite, and virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive attitude.
- Ability to handle sensitive information with discretion.
- Experience with project coordination and reporting.
- Familiarity with basic budgeting and vendor management.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Must be detail-oriented and able to work independently.
- Reliable internet connection and a dedicated workspace.
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8
Senior Administrative Manager - Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and streamline their operational support functions. This is a fully remote position, providing a unique opportunity to manage administrative operations from your home office. You will be responsible for ensuring the smooth and efficient day-to-day running of various administrative departments, including office management, procurement, and executive support. Your role will involve developing and implementing administrative policies and procedures, managing budgets, and supervising administrative staff. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a keen eye for detail. You must be adept at managing multiple priorities, problem-solving, and maintaining a high level of efficiency in a virtual environment. This remote-first role, conceptually based in **Malindi, Kilifi, KE**, requires excellent communication skills and the ability to collaborate effectively with teams across different locations. You will be instrumental in improving operational processes, enhancing productivity, and ensuring a positive working environment for all employees. We are looking for an individual with a proven track record in administrative management and a commitment to excellence. Key Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness.
- Develop and implement administrative policies and procedures.
- Manage office supplies, equipment, and vendor relationships.
- Supervise and mentor administrative staff.
- Prepare budgets and monitor expenses for administrative departments.
- Coordinate travel arrangements and manage executive calendars.
- Ensure compliance with company policies and regulatory requirements.
- Implement and manage remote work infrastructure and support.
- Identify opportunities for process improvement and cost savings.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or operations management.
- Proven experience in managing teams and projects.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite and administrative software.
- Strong communication and interpersonal skills.
- Ability to thrive in a remote work environment and manage autonomously.
This advertiser has chosen not to accept applicants from your region.
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