5 Senior Administrative Manager Operations Support jobs in whatjobs
Senior Administrative Manager, Operations Support
Posted 19 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking an experienced Senior Administrative Manager to lead their remote operations support team. This role is pivotal in ensuring the smooth and efficient functioning of administrative processes across the organization, supporting various departments and executive functions. You will be responsible for overseeing daily operations, managing administrative staff, implementing best practices, and optimizing workflows to enhance productivity. This is a fully remote position, offering a challenging yet rewarding opportunity to lead a critical support function from anywhere, contributing to the overall success of the company.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage the daily administrative operations of the organization in a remote setting.
- Lead, mentor, and develop a team of administrative staff, ensuring high performance and efficiency.
- Develop, implement, and refine administrative policies, procedures, and best practices.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and manage calendars, meetings, travel arrangements, and event logistics for executives and teams.
- Ensure efficient communication and information flow across departments.
- Oversee the maintenance of accurate records, databases, and filing systems.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Manage departmental budgets and track expenses.
- Serve as a key point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Support HR functions related to onboarding, offboarding, and employee engagement for remote staff.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management or operations management, with a significant portion in a remote or hybrid environment.
- Proven experience in leading and managing administrative teams.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Ability to work independently, take initiative, and maintain a high level of professionalism.
- Experience with budget management and vendor negotiations.
- Detail-oriented with a commitment to accuracy and quality.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager, Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and streamline administrative operations for their various departments. This is a fully remote position, allowing you to contribute effectively from your home office. You will be responsible for managing a range of administrative tasks, including scheduling, document management, reporting, and coordinating communication across teams. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in ensuring the smooth functioning of daily operations by providing comprehensive administrative support and implementing efficient office procedures. This role requires a professional who can work independently, anticipate needs, and proactively solve problems. You will be the go-to person for ensuring that all administrative functions are performed with the highest level of accuracy and professionalism. Your contribution will be vital in supporting strategic initiatives and fostering a productive work environment.
Key Responsibilities:
Key Responsibilities:
- Manage and organize complex calendars, schedules, and appointments for senior management and teams.
- Coordinate and prepare for meetings, including agendas, materials, and minute-taking.
- Oversee the creation, organization, and maintenance of digital and physical filing systems.
- Handle internal and external communications, ensuring professionalism and prompt responses.
- Manage travel arrangements and expense reporting.
- Assist with the preparation of reports, presentations, and other documents.
- Implement and maintain administrative procedures and policies to improve efficiency.
- Provide support for various projects and initiatives as assigned.
- Liaise with different departments to ensure seamless administrative support across the organization.
- Act as a primary point of contact for administrative inquiries.
- Maintain confidentiality and discretion in all matters.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
- Minimum of 5 years of experience in administrative management or a similar role.
- Proven experience managing complex schedules and coordinating meetings.
- Excellent proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively in a remote setting.
- Proactive approach to problem-solving and task management.
- Discretion and a high level of professionalism.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Operations Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and enhance operational support functions. This fully remote position offers the unique opportunity to manage administrative operations and drive efficiency from any location. You will be responsible for supervising administrative staff, optimizing office procedures, managing vendor relationships, and ensuring the smooth day-to-day functioning of the organization's support services.
The ideal candidate possesses strong leadership qualities, exceptional organizational skills, and a comprehensive understanding of administrative best practices. You should have a proven track record of managing office operations, implementing process improvements, and supporting executive teams. Your responsibilities will include budgeting for administrative needs, coordinating internal logistics, managing supplies and equipment, and fostering a positive and productive work environment. Excellent communication and problem-solving skills are essential, as is the ability to manage multiple priorities in a dynamic, remote setting.
Responsibilities:
The ideal candidate possesses strong leadership qualities, exceptional organizational skills, and a comprehensive understanding of administrative best practices. You should have a proven track record of managing office operations, implementing process improvements, and supporting executive teams. Your responsibilities will include budgeting for administrative needs, coordinating internal logistics, managing supplies and equipment, and fostering a positive and productive work environment. Excellent communication and problem-solving skills are essential, as is the ability to manage multiple priorities in a dynamic, remote setting.
Responsibilities:
- Oversee and manage day-to-day administrative operations and provide strategic direction for the administrative team.
- Develop, implement, and refine administrative policies and procedures to improve efficiency and effectiveness.
- Supervise, train, and mentor administrative staff, fostering a high-performance culture.
- Manage the administrative budget, including forecasting, tracking expenses, and approving expenditures.
- Coordinate office space planning, equipment, and supplies management.
- Oversee vendor management, including negotiation of contracts and ensuring service quality.
- Ensure the efficient organization and maintenance of company records and filing systems.
- Plan and coordinate internal events, meetings, and travel arrangements.
- Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
- Implement and manage remote work infrastructure and support systems.
- Identify opportunities for process automation and technology adoption to streamline administrative tasks.
- Contribute to cross-departmental initiatives to support overall business objectives.
- Ensure compliance with relevant regulations and company policies.
- Bachelor's degree in Business Administration, Management, or a related field.
- 5+ years of experience in administrative management or office operations, with supervisory experience.
- Proven experience in managing budgets and controlling expenses.
- Strong understanding of administrative best practices and operational efficiency.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office software suites (Microsoft Office, Google Workspace) and administrative tools.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Demonstrated leadership skills with the ability to motivate and guide a team.
- Experience managing remote teams and supporting remote operations is highly desirable.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- Experience with facilities management and vendor negotiation.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Manager - Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is a dynamic organization seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize operational support functions. This is a critical, fully remote position responsible for ensuring the seamless day-to-day execution of administrative processes, supporting executive leadership, and managing a diverse range of operational tasks. You will play a key role in enhancing efficiency and maintaining high standards of administrative excellence across the organization, all managed remotely.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee and manage a wide range of administrative and operational activities to ensure smooth organizational functioning.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
- Manage executive calendars, schedule complex meetings, and coordinate travel arrangements for senior leadership.
- Oversee office supply management, vendor relations, and contract administration for administrative services.
- Support the onboarding process for new employees, ensuring they have the necessary resources and information.
- Manage communication flow within the organization, ensuring clear and timely dissemination of information.
- Develop and maintain organizational systems, filing systems, and databases for efficient record-keeping.
- Prepare reports, presentations, and correspondence for management and external stakeholders.
- Identify opportunities for process improvements and implement solutions to streamline administrative operations.
- Manage budgets for administrative departments and track expenses effectively.
- Coordinate event planning and logistics for virtual or hybrid company events.
- Act as a point of contact for internal and external inquiries, providing professional and timely responses.
- Supervise and mentor administrative staff, fostering a collaborative and high-performing team environment remotely.
- Ensure compliance with relevant regulations and company policies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management or operations support.
- Proven track record of successfully managing diverse administrative functions in a corporate environment.
- Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively in a remote setting.
- Strong leadership and team management capabilities.
- Excellent communication, interpersonal, and problem-solving skills.
- Proficiency in office management software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with budgeting and financial management is essential.
- Ability to work independently, take initiative, and maintain confidentiality.
- Adaptability and a proactive approach to identifying and resolving challenges.
- Familiarity with project management principles is a plus.
- This role is fully remote, conceptually based in Bungoma, Bungoma, KE , requiring strong self-direction and excellent remote communication skills.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Manager - Operations Support
Posted 4 days ago
Job Viewed
Job Description
Our client, a leading provider of specialized business services, is seeking an experienced Senior Administrative Manager to oversee and enhance operational support functions. This is a fully remote position requiring a strategic thinker with exceptional leadership and organizational capabilities. You will be responsible for managing a team of administrative professionals, optimizing administrative processes, and ensuring the efficient delivery of support services across the organization. The ideal candidate will have a proven track record in operational management, process improvement, and team leadership within a remote or hybrid work environment. Your expertise will be crucial in maintaining high standards of operational excellence and supporting the strategic goals of the company.
Responsibilities:
Responsibilities:
- Lead, mentor, and manage a team of administrative staff, fostering a high-performance culture and ensuring optimal service delivery.
- Develop, implement, and refine administrative policies, procedures, and best practices to enhance operational efficiency and effectiveness.
- Oversee the management of office supplies, equipment, and vendor relationships to ensure cost-effectiveness and timely procurement.
- Manage departmental budgets, track expenses, and identify areas for cost savings and operational improvements.
- Coordinate cross-departmental projects and initiatives, ensuring seamless administrative integration and support.
- Develop and maintain robust reporting systems to track key performance indicators (KPIs) for administrative operations.
- Implement and manage systems for document control, records management, and information security.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify and address operational challenges, recommending and implementing solutions.
- Collaborate with IT support to ensure effective functioning of administrative technology and tools.
- Support the onboarding and training of new administrative team members.
- Contribute to strategic planning related to operational support and administrative resource allocation.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 8 years of progressive experience in administrative management, operations, or a related field, with at least 3 years in a leadership capacity.
- Demonstrated experience in process improvement, workflow optimization, and change management.
- Proven ability to lead and manage remote or distributed teams effectively.
- Strong understanding of budgeting, financial management, and procurement processes.
- Excellent analytical, problem-solving, and decision-making skills.
- Exceptional communication, interpersonal, and negotiation skills.
- Proficiency in project management methodologies and tools.
- Experience with various administrative software and platforms.
- High level of professionalism, discretion, and organizational acumen.
- Adaptability and resilience in a remote work setting.
This advertiser has chosen not to accept applicants from your region.
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