2,429 Senior Executive Assistant Global Operations Support jobs in Kenya
Senior Administrative Manager - Global Operations Support
Posted 4 days ago
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Job Description
Our client, a growing international organization, is looking for a highly organized and efficient Senior Administrative Manager to lead their remote administrative operations. This role is pivotal in ensuring the smooth and effective functioning of day-to-day administrative tasks supporting global teams. You will be responsible for developing and implementing administrative policies and procedures, managing a team of administrative support staff, overseeing office supplies and vendor management (for remote setups), and coordinating various internal projects to enhance operational efficiency. The ideal candidate will possess exceptional organizational, communication, and leadership skills, with a proven ability to manage remote teams and streamline administrative processes.
Key Responsibilities:
This is a fully remote position, offering the flexibility to work from anywhere. We are seeking a candidate with a minimum of 7 years of experience in administrative management, with at least 3 years specifically managing remote teams or operations. A Bachelor's degree in Business Administration, Management, or a related field is preferred. Strong proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. Excellent organizational, time management, and problem-solving skills are required. Superior written and verbal communication skills are crucial for interacting with remote teams and stakeholders. The ability to work independently, prioritize tasks effectively, and maintain a high level of confidentiality is paramount. If you are a dedicated administrative leader passionate about optimizing remote operations, we encourage you to apply.
Key Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures for a remote workforce.
- Lead, train, and manage a team of administrative assistants and support staff located remotely.
- Oversee and manage procurement of office supplies, equipment, and services for remote employees.
- Coordinate travel arrangements, meeting logistics, and event planning as required.
- Manage vendor relationships and ensure the timely delivery of services.
- Develop and maintain effective filing and record-keeping systems, both physical and digital.
- Support HR functions related to onboarding, offboarding, and employee engagement for remote staff.
- Manage internal communication channels to ensure information flows effectively.
- Assist in budget preparation and tracking for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Ensure compliance with company policies and relevant regulations.
This is a fully remote position, offering the flexibility to work from anywhere. We are seeking a candidate with a minimum of 7 years of experience in administrative management, with at least 3 years specifically managing remote teams or operations. A Bachelor's degree in Business Administration, Management, or a related field is preferred. Strong proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with project management or task management tools are essential. Excellent organizational, time management, and problem-solving skills are required. Superior written and verbal communication skills are crucial for interacting with remote teams and stakeholders. The ability to work independently, prioritize tasks effectively, and maintain a high level of confidentiality is paramount. If you are a dedicated administrative leader passionate about optimizing remote operations, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Global Operations Support
Posted 13 days ago
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Job Description
Our client, a fast-paced international organization, is seeking a highly organized, proactive, and tech-savvy Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional discretion, efficiency, and a keen eye for detail. You will be instrumental in managing complex calendars, coordinating global travel arrangements, preparing high-level correspondence and presentations, and facilitating seamless communication across different time zones. The ideal candidate will anticipate the needs of executives, proactively manage competing priorities, and maintain a high level of professionalism in all interactions. Proficiency in a range of digital tools for communication, project management, and document sharing is essential. You will act as a key liaison between executives and internal/external stakeholders, ensuring that information flows smoothly and efficiently. This role demands outstanding organizational skills, meticulous attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The ability to thrive in a remote work environment, demonstrating self-discipline and effective time management, is paramount. Responsibilities include:
- Managing complex and dynamic calendars for multiple senior executives across different time zones.
- Coordinating intricate international and domestic travel arrangements, including flights, accommodation, and visas.
- Preparing, editing, and proofreading documents, presentations, and correspondence with a high degree of accuracy.
- Acting as a primary point of contact for internal and external communications, screening calls and emails.
- Organizing and preparing agendas for meetings, taking minutes, and tracking action items.
- Conducting research and compiling information for reports and projects as needed.
- Assisting with expense reporting and other administrative tasks.
- Maintaining strict confidentiality and exercising discretion in all matters.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Supporting the implementation and utilization of remote collaboration tools.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proven experience managing complex international travel arrangements.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High degree of professionalism, integrity, and discretion.
- Ability to multitask, prioritize, and work effectively under pressure in a remote setting.
- Proactive problem-solving skills and a solutions-oriented approach.
- Previous experience in a remote administrative role is highly advantageous.
- While administrative coordination might link to Malindi, Kilifi, KE , the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is a rapidly expanding international firm seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their global leadership team. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating international travel arrangements, preparing essential documents, and facilitating seamless communication across different time zones and departments. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to anticipate needs and proactively address challenges. You must be a self-starter, comfortable working independently with minimal supervision, and possess excellent written and verbal communication skills. Proficiency in virtual collaboration tools and a strong command of office productivity software are essential. Responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and resolving conflicts across multiple time zones.
- Coordinating and booking complex international and domestic travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading a variety of documents, presentations, and reports.
- Acting as a primary point of contact for internal and external stakeholders, filtering inquiries and ensuring timely responses.
- Organizing and preparing materials for meetings, including agendas, minutes, and background information.
- Conducting research and compiling data as requested by executives.
- Handling confidential information with the utmost discretion.
- Managing expense reporting and reimbursements.
- Liaising with various departments to gather information and ensure project timelines are met.
- Proactively identifying and resolving logistical issues before they arise.
- Maintaining and organizing digital files and records.
- Assisting with special projects as assigned.
- Proven experience as an Executive Assistant, preferably supporting senior-level executives in a global context.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and a high level of professionalism.
- A bachelor's degree or equivalent experience is highly desirable.
- Strong problem-solving abilities and a proactive mindset.
- Must be able to work independently and demonstrate initiative.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Global Operations Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant to CEO - Global Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced multinational corporation, is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical fully remote role that requires exceptional discretion, impeccable communication skills, and the ability to manage complex schedules and logistics on a global scale. The ideal candidate will be a strategic partner to the CEO, anticipating needs and ensuring the smooth operation of executive functions from their home office.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar, including scheduling meetings, calls, and appointments across multiple time zones.
- Coordinate and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
- Screen and prioritize incoming communications, responding on behalf of the CEO where appropriate.
- Conduct research and compile information for meetings, projects, and strategic initiatives.
- Act as a liaison between the CEO and internal/external stakeholders, maintaining professional and courteous communication.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Manage special projects as assigned by the CEO, requiring strong organizational and follow-through skills.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges.
- Ensure efficient workflow and communication within the executive office, supporting a fully remote operational model.
- Maintain up-to-date contact databases and filing systems.
- Provide administrative support and assistance to other senior executives as needed.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives, preferably in a global organization.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Impeccable written and verbal communication skills, with a keen eye for detail.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with international travel arrangements and visa processing.
- Ability to exercise sound judgment and maintain confidentiality.
- Proactive, self-starter mentality with the ability to work independently and with minimal supervision.
- Adaptability and resilience in a demanding and rapidly changing environment.
- Experience working in a remote or hybrid work environment is essential.
- A professional and polished demeanor, even when working remotely.
- Demonstrated ability to build rapport and maintain effective relationships with diverse individuals.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - Global Operations
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced international organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere while contributing to the smooth operation of global business activities. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to anticipate needs and manage priorities effectively. You will be responsible for a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, document preparation, and coordinating meetings and events. Strong communication and interpersonal skills are essential for liaising with internal stakeholders and external partners across different time zones. This role demands discretion, professionalism, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars for senior executives, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Preparing and processing expense reports and managing departmental budgets.
- Drafting, reviewing, and editing correspondence, reports, presentations, and other documents.
- Organizing and preparing materials for board meetings, executive retreats, and other high-level engagements.
- Acting as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Maintaining confidential files and records with utmost discretion.
- Assisting with special projects and ad-hoc administrative tasks as required.
- Troubleshooting and resolving administrative issues proactively.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Global Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership, entirely remotely. The ideal candidate will be adept at managing complex schedules, coordinating international travel, preparing executive-level communications, and ensuring the smooth operation of daily administrative tasks. This role requires exceptional discretion, professionalism, and the ability to anticipate needs and work autonomously.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents as required.
- Act as a gatekeeper, screening calls and emails, and prioritizing urgent matters.
- Organize and manage electronic and physical filing systems for efficient information retrieval.
- Conduct research and prepare background materials for meetings and projects.
- Handle confidential information with the utmost discretion and integrity.
- Process expense reports and manage reimbursements accurately and promptly.
- Liaise with internal departments and external stakeholders to facilitate communication and information flow.
- Assist with event planning and coordination for virtual and in-person meetings.
- Proactively identify and resolve administrative issues before they escalate.
- Support onboarding processes for new team members, ensuring a smooth transition.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced, remote environment.
- Strong problem-solving abilities and a proactive approach.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Discretion and experience handling confidential information.
- Demonstrated ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
7
Senior Executive Assistant - Global Operations
Posted 22 days ago
Job Viewed
Job Description
Our client, a fast-paced multinational corporation, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional self-management and communication skills to excel in a virtual environment. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, screening communications, and handling confidential information with the utmost discretion. The ideal candidate will have a keen eye for detail, a proactive approach to problem-solving, and the ability to anticipate the needs of executives. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth operations and effective communication across different time zones and departments. Strong proficiency in office productivity software, virtual collaboration tools, and excellent written and verbal communication skills are essential. This role requires a high level of professionalism, adaptability, and the ability to multitask effectively while maintaining confidentiality. You will be instrumental in ensuring the efficiency and effectiveness of the executive office, contributing to the overall success of global operations.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, responding as appropriate.
- Organize and manage virtual meetings, including setting up conference calls and distributing agendas.
- Conduct research and gather information as requested.
- Handle confidential and sensitive information with discretion and professionalism.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with the preparation and follow-up of meeting action items.
- Provide administrative support for special projects as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to anticipate needs.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Experience working in a remote setting is essential.
- International business experience is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant - Global Operations
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Remote Executive Assistant to provide comprehensive administrative support to senior executives operating globally. This role is entirely remote, requiring exceptional self-management skills and the ability to thrive in a virtual work environment.
Responsibilities:
Qualifications:
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
- Conduct research and gather information on various topics as required by executives.
- Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
- Prepare expense reports and manage corporate credit card reconciliation.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Provide support for virtual event planning and execution.
- Develop and maintain strong working relationships with key internal and external contacts.
- Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
- Handle ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
- High level of professionalism, integrity, and discretion when handling sensitive information.
- Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
- Adaptability and a positive attitude when faced with changing priorities.
- Experience in managing international schedules and coordinating with individuals across different time zones.
- A strong understanding of business etiquette and professional communication standards.
- Ability to create and maintain efficient digital filing systems.
- A dedicated workspace with reliable high-speed internet access is essential for this remote role.
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
This advertiser has chosen not to accept applicants from your region.
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