2,095 Senior Executive Assistant Chief Of Staff jobs in Kenya

Join Pericha Global Investments Limited as the Executive Assistant to the Chief Executive Officer and become an integral part of a dynamic and forward-thinking team. This pivotal role offers a unique opportunity to directly support the CEO in driving strategic initiatives and managing day-to-day operations. As the Executive Assistant, you will be responsible for managing the CEO's schedule, coordinating high-level meetings, and handling confidential information with the utmost discretion. Your organizational skills, attention to detail, and ability to anticipate needs will be essential in ensuring the CEO's time is optimized and company goals are met. You will be the primary point of contact for internal and external communications on behalf of the CEO, requiring exceptional communication skills and a professional demeanor. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply for this rewarding position at Pericha Global Investments Limited.

• Coordinate and manage the CEO's schedule, ensuring efficient use of time and prioritization of tasks.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Conduct research and compile data to assist the CEO with decision-making and strategic planning.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and maintaining confidentiality.

• A Bachelor's degree in Business Administration, Management, or a related discipline is required.
• Demonstrated expertise as an Executive Assistant or in a similar secretarial position, ideally within the financial or investment sectors.
• Possess exceptional organizational and time-management skills, with the capability to multitask and manage workloads efficiently.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms, along with familiarity with office management systems and procedures.
• Excellent verbal and written communication skills, characterized by meticulous attention to detail and a professional demeanor.

Competitive compensation package, flexible work schedule, and hybrid work environment.

Join Pericha Global Investments Limited as the Executive Assistant to our CEO. Elevate your career in a dynamic, innovative environment where your skills drive success and growth. Apply now

• Managing and optimizing executive calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing agendas, meeting materials, and taking minutes for key executive meetings.
• Conducting research and compiling information for reports, presentations, and decision-making processes.
• Serving as a primary point of contact for internal and external stakeholders, filtering communications effectively.
• Anticipating the needs of the executives and proactively addressing them to ensure smooth operations.
• Project managing various initiatives, tracking progress, and ensuring deadlines are met.
• Streamlining administrative processes and implementing efficiency improvements within the executive office.
• Drafting professional correspondence, emails, and internal communications.
• Assisting with the preparation of budgets and expense reports.
• Onboarding new team members by providing necessary administrative support.
• Maintaining confidentiality and discretion in handling sensitive information.
• Coordinating team events, offsites, and other special projects.
• Developing and maintaining organized filing systems, both digital and physical.
• Acting as a proxy for executives in certain communications and decisions as delegated.
• Supporting the executive team in strategic planning and execution.

• Manage the CTO's complex and dynamic calendar, scheduling meetings and appointments across various time zones.
• Coordinate and arrange domestic and international travel logistics, including flights, accommodation, and itineraries.
• Prepare, review, and edit confidential correspondence, reports, and presentations.
• Screen and prioritize incoming communications, acting as a liaison between the CTO and internal/external stakeholders.
• Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
• Conduct research and gather information as needed for projects and meetings.
• Handle expense reporting and budget tracking for the CTO's office.
• Maintain confidential files and records with meticulous attention to detail.
• Anticipate potential conflicts or issues and proactively propose solutions.
• Assist with special projects and initiatives as assigned by the CTO.

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 7 years of experience as an Executive Assistant supporting C-level executives, preferably in the technology industry.
• Exceptional organizational and time-management skills.
• Proficiency in calendar management, travel coordination, and document preparation.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Utmost discretion and confidentiality in handling sensitive information.
• Strong problem-solving abilities and a proactive approach.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision in a remote environment.
• Professional demeanor and strong interpersonal skills.

• Manage and maintain the COO's complex and dynamic calendar, including scheduling internal and external meetings, calls, and appointments.
• Coordinate and arrange virtual meetings, ensuring all necessary participants are invited and technical requirements are met.
• Prepare meeting agendas, take minutes, and track action items.
• Screen and prioritize incoming communications (emails, calls, mail) on behalf of the COO.
• Handle confidential information with the utmost discretion and security.
• Make travel arrangements, including flight bookings, accommodation, and itinerary planning, for any occasional in-person requirements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research on various topics as requested by the COO.
• Assist with expense report preparation and submission.
• Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication flow.
• Manage special projects and ad-hoc administrative tasks as assigned.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support to ensure the COO's effectiveness.
• Anticipate the needs of the COO and proactively offer solutions.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and prioritize tasks effectively in a remote setting.
• Strong problem-solving abilities and a proactive attitude.
• Experience with travel booking and expense management systems.
• Professional and personable demeanor.
• Familiarity with project management tools is a plus.
• Demonstrated ability to multitask and adapt to changing priorities.
• A keen eye for detail and accuracy.

• Managing and maintaining complex executive calendars and schedules.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Handling correspondence, including emails, letters, and memos, with a high degree of accuracy and professionalism.
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Organizing and managing virtual meetings and events.
• Conducting research and preparing reports or presentations as needed.
• Maintaining organized electronic and physical filing systems.
• Acting as a liaison between executives and internal/external contacts.
• Handling confidential information with the utmost discretion.
• Assisting with ad-hoc projects and tasks as required.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently and manage priorities effectively in a remote setting.

• Manage and optimize the executive's calendar, scheduling meetings, appointments, and travel with precision.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, often with complex itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a focus on accuracy and professionalism.
• Act as a gatekeeper, screening calls, emails, and visitors to manage the executive's time effectively.
• Conduct research on various topics as requested by the executive, presenting findings concisely.
• Organize and coordinate virtual meetings and events, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain a high level of professionalism at all times.
• Manage personal appointments and errands as required, coordinating with relevant parties.
• Develop and maintain strong working relationships with internal and external contacts.
• Proactively identify opportunities to improve efficiency and streamline administrative processes for the executive.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Experience in managing complex travel arrangements and international logistics.
• Discretion and a strong understanding of confidentiality.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Tech-savvy with experience using virtual collaboration tools and communication platforms.
• A dedicated remote workspace with a stable internet connection is mandatory.
• Adaptability and a positive attitude in handling evolving priorities.

• Manage and coordinate complex and demanding executive calendars, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, visas).
• Screen and prioritize incoming communications, including emails, calls, and correspondence, acting as a gatekeeper where appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and execute high-level meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Manage and maintain executive expense reporting and budget tracking.
• Anticipate the needs of executives and proactively address potential issues.
• Coordinate internal and external events, luncheons, and conferences.
• Liaise with stakeholders at all levels, both internally and externally.
• Provide seamless support to ensure executives can maximize their time and effectiveness.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High degree of professionalism, discretion, and sound judgment.
• Ability to work independently, take initiative, and exercise good judgment in a variety of situations.
• Experience in managing international travel logistics is essential.
• A proactive and solution-oriented approach to problem-solving.
• Adaptability and flexibility to manage changing priorities.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure