2 Senior Executive Assistant Chief Of Staff jobs in whatjobs
Senior Executive Assistant & Chief of Staff
Posted 19 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Chief of Staff to join their fully remote team. This demanding role requires a versatile professional capable of managing complex calendars, coordinating high-level meetings, preparing critical reports, and acting as a strategic liaison between executives and various departments. The ideal candidate will possess exceptional communication and interpersonal skills, a keen understanding of business operations, and the ability to anticipate needs and proactively solve problems in a fast-paced virtual environment.
Key responsibilities include:
Key responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and coordinating travel arrangements.
- Preparing agendas, meeting materials, and taking minutes for key executive meetings.
- Conducting research and compiling information for reports, presentations, and decision-making processes.
- Serving as a primary point of contact for internal and external stakeholders, filtering communications effectively.
- Anticipating the needs of the executives and proactively addressing them to ensure smooth operations.
- Project managing various initiatives, tracking progress, and ensuring deadlines are met.
- Streamlining administrative processes and implementing efficiency improvements within the executive office.
- Drafting professional correspondence, emails, and internal communications.
- Assisting with the preparation of budgets and expense reports.
- Onboarding new team members by providing necessary administrative support.
- Maintaining confidentiality and discretion in handling sensitive information.
- Coordinating team events, offsites, and other special projects.
- Developing and maintaining organized filing systems, both digital and physical.
- Acting as a proxy for executives in certain communications and decisions as delegated.
- Supporting the executive team in strategic planning and execution.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant & Chief of Staff
Posted 12 days ago
Job Viewed
Job Description
Our client, a fast-paced and rapidly growing technology startup, is seeking a highly organized, proactive, and exceptionally capable Senior Executive Assistant & Chief of Staff to provide comprehensive support to their C-suite executives. This is a critical, fully remote role that requires a strategic mindset, impeccable attention to detail, and the ability to manage complex schedules, communications, and projects with utmost discretion. You will act as a key gatekeeper and facilitator, ensuring the executives' time is optimized and their priorities are effectively managed. The ideal candidate possesses a strong understanding of corporate operations and thrives in a dynamic, remote environment.
Key Responsibilities:
The successful candidate will have a Bachelor's degree in Business Administration, Communications, or a related field, with a minimum of 8 years of experience supporting senior executives, preferably in a tech or startup environment. Proven experience in a Chief of Staff or similar strategic support role is highly desirable. Exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively are essential. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are crucial for this role. Discretion and professionalism are paramount. This is a fully remote position offering excellent work-life balance.
Key Responsibilities:
- Proactively manage and coordinate complex calendars, ensuring efficient scheduling of internal and external meetings across multiple time zones.
- Handle all executive correspondence, including emails, memos, and presentations, ensuring timely and professional responses.
- Prepare agendas, take meeting minutes, and track action items to ensure follow-through.
- Conduct research, compile data, and prepare reports and presentations for executive review.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Manage travel arrangements, including flights, accommodations, and detailed itineraries.
- Organize and coordinate company events, offsites, and team-building activities.
- Anticipate needs and proactively address potential issues before they arise.
- Manage confidential information with the highest level of integrity and discretion.
- Streamline administrative processes and implement efficiencies to enhance executive productivity.
- Support the executives in strategic initiatives and special projects as required.
The successful candidate will have a Bachelor's degree in Business Administration, Communications, or a related field, with a minimum of 8 years of experience supporting senior executives, preferably in a tech or startup environment. Proven experience in a Chief of Staff or similar strategic support role is highly desirable. Exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively are essential. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are crucial for this role. Discretion and professionalism are paramount. This is a fully remote position offering excellent work-life balance.
This advertiser has chosen not to accept applicants from your region.
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