3 Executive Assistant To Chief Operations Officer jobs in whatjobs
Executive Assistant to Chief Operations Officer
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their Chief Operations Officer (COO). This position is crucial for ensuring the smooth and efficient operation of the COO's office, managing a diverse range of administrative tasks with utmost professionalism and discretion. The ideal candidate will excel at anticipating needs, managing complex calendars, coordinating virtual meetings across multiple time zones, and handling confidential information with sensitivity. This is a remote-first role, requiring excellent communication skills, proficiency with virtual collaboration tools, and the ability to manage tasks independently while maintaining strong connections with the executive and their teams. The successful candidate will be adept at prioritizing effectively, problem-solving, and maintaining a calm demeanor under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain the COO's complex and dynamic calendar, including scheduling internal and external meetings, calls, and appointments.
- Coordinate and arrange virtual meetings, ensuring all necessary participants are invited and technical requirements are met.
- Prepare meeting agendas, take minutes, and track action items.
- Screen and prioritize incoming communications (emails, calls, mail) on behalf of the COO.
- Handle confidential information with the utmost discretion and security.
- Make travel arrangements, including flight bookings, accommodation, and itinerary planning, for any occasional in-person requirements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by the COO.
- Assist with expense report preparation and submission.
- Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication flow.
- Manage special projects and ad-hoc administrative tasks as assigned.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Maintain organized electronic and physical filing systems.
- Provide general administrative support to ensure the COO's effectiveness.
- Anticipate the needs of the COO and proactively offer solutions.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and prioritize tasks effectively in a remote setting.
- Strong problem-solving abilities and a proactive attitude.
- Experience with travel booking and expense management systems.
- Professional and personable demeanor.
- Familiarity with project management tools is a plus.
- Demonstrated ability to multitask and adapt to changing priorities.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to Chief Operations Officer
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a proactive, organized, and highly professional Executive Assistant to provide comprehensive support to their Chief Operations Officer. This is a demanding, fully remote position that requires exceptional administrative acumen and the ability to manage complex schedules and communications with discretion and efficiency. The Executive Assistant will serve as the primary point of contact for the COO, managing correspondence, coordinating meetings, preparing reports, and handling travel arrangements. You will be responsible for anticipating the needs of the COO and proactively addressing potential issues, ensuring smooth operational flow. Key duties include maintaining detailed calendars, organizing virtual meetings and conferences, preparing agendas and minutes, conducting research, and managing confidential information. The ideal candidate will possess superior organizational and time-management skills, with a keen eye for detail. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills are paramount, as is the ability to build rapport and communicate effectively with internal and external stakeholders at all levels. Experience supporting C-level executives in a remote environment is strongly preferred. You should be a self-starter, capable of working independently with minimal supervision, and possess a flexible, adaptable approach to changing priorities. This role demands a high degree of trustworthiness and confidentiality. The successful candidate will be adept at managing multiple tasks simultaneously, problem-solving on the fly, and maintaining a positive and professional demeanor at all times. This position is a vital link in ensuring the efficient operation of the executive office for our client, supporting critical business functions from **Thika, Kiambu, KE**. If you are a seasoned administrative professional looking for a challenging and rewarding remote career opportunity, we encourage your application.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant to Chief Operations Officer
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Operations Officer (COO). This is a fully remote position, demanding exceptional administrative and organizational skills to manage the COO's schedule, communications, and a variety of critical tasks from a remote setting. You will be responsible for managing complex calendars, coordinating meetings and appointments across multiple time zones, and ensuring the COO is prepared for all engagements. This includes arranging travel, preparing agendas, taking minutes, and following up on action items. You will also act as a gatekeeper, screening calls and emails, and prioritizing urgent matters. The role requires excellent written and verbal communication skills for drafting correspondence, reports, and presentations. Discretion, confidentiality, and a high level of professionalism are paramount. The ideal candidate will have a proven track record as an executive assistant or in a similar high-level administrative role, supporting senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools are essential. Strong organizational skills, meticulous attention to detail, and the ability to anticipate needs and work proactively are critical. You should be adept at managing multiple priorities, adapting to changing demands, and maintaining composure under pressure. This remote position requires a self-starter with excellent problem-solving abilities and a commitment to providing seamless support. Our client values efficiency, accuracy, and a proactive approach to administrative challenges, ensuring the COO can focus on strategic operations.
Responsibilities:
Responsibilities:
- Manage and maintain the COO's complex and dynamic calendar, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, compile supporting documents, and record minutes.
- Follow up on action items from meetings and ensure timely completion.
- Screen and prioritize incoming communications (emails, calls, mail) on behalf of the COO.
- Draft correspondence, memos, reports, and presentations with accuracy and professionalism.
- Act as a liaison between the COO, internal departments, and external stakeholders.
- Conduct research and gather information as needed for various projects and initiatives.
- Maintain confidential files and records with utmost discretion.
- Manage special projects and administrative tasks as assigned.
- Proven experience as an Executive Assistant or similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and adapt to changing demands.
- Proactive approach to problem-solving and anticipating needs.
- Experience with calendar management and travel arrangements for senior executives.
- Demonstrated ability to work independently and as part of a remote team.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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