4 Executive Personal Assistant jobs in whatjobs
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to provide comprehensive administrative support to senior leadership. This is a critical role that requires exceptional discretion, efficiency, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence, and organizing meetings and events. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. The ability to anticipate needs, problem-solve independently, and maintain confidentiality is paramount. This position offers the flexibility of a fully remote setup, allowing you to contribute effectively from your home office. You will be responsible for maintaining organized filing systems, conducting research, and assisting with special projects as assigned. A strong proficiency in office software suites and a willingness to learn new technologies are essential. The successful candidate will be a master of time management and possess a polished, professional demeanor. This is an excellent opportunity to support key executives and contribute to the smooth operation of a dynamic organization, all while enjoying the benefits of remote work. Responsibilities include:
Qualifications:
This is a fully remote position, based out of Bungoma, Bungoma, KE , providing the flexibility to work from home.
- Managing and maintaining complex executive calendars and schedules.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
- Handling correspondence, including emails, letters, and memos, with a high degree of accuracy and professionalism.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Organizing and managing virtual meetings and events.
- Conducting research and preparing reports or presentations as needed.
- Maintaining organized electronic and physical filing systems.
- Acting as a liaison between executives and internal/external contacts.
- Handling confidential information with the utmost discretion.
- Assisting with ad-hoc projects and tasks as required.
Qualifications:
- Bachelor's degree or equivalent experience in a relevant field.
- Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently and manage priorities effectively in a remote setting.
This is a fully remote position, based out of Bungoma, Bungoma, KE , providing the flexibility to work from home.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client seeks a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to provide comprehensive administrative and personal support to a senior executive. This is a fully remote position, requiring exceptional time management, communication, and multitasking abilities. The EPA will be responsible for managing complex calendars, coordinating travel arrangements, handling correspondence, preparing reports, and acting as a gatekeeper to ensure the executive's time is maximized.
The ideal candidate will possess a high degree of professionalism, immaculate attention to detail, and the ability to anticipate needs and solve problems independently. You will be privy to confidential information, requiring a strong sense of integrity and discretion. This role demands a flexible approach, with the ability to adapt to changing priorities and work effectively in a virtual environment. Strong command of digital communication and collaboration tools is essential.
Key Responsibilities:
Qualifications:
The ideal candidate will possess a high degree of professionalism, immaculate attention to detail, and the ability to anticipate needs and solve problems independently. You will be privy to confidential information, requiring a strong sense of integrity and discretion. This role demands a flexible approach, with the ability to adapt to changing priorities and work effectively in a virtual environment. Strong command of digital communication and collaboration tools is essential.
Key Responsibilities:
- Manage and maintain the executive's calendar, scheduling appointments, meetings, and calls with precision.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare detailed travel itineraries and expense reports.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding on behalf of the executive when appropriate.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Conduct research and compile information for meetings and projects.
- Organize and prepare materials for board meetings, executive retreats, and other significant events.
- Manage personal errands and appointments for the executive as needed.
- Liaise with internal and external stakeholders, maintaining positive professional relationships.
- Ensure confidentiality and discretion in all matters.
- Provide general administrative support, including document management and filing.
- Anticipate the executive's needs and proactively address potential issues.
Qualifications:
- Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
- High level of discretion, confidentiality, and sound judgment.
- Ability to work independently, take initiative, and prioritize tasks effectively.
- Experience in coordinating complex travel arrangements.
- A professional demeanor and positive attitude.
- Flexibility to adapt to changing priorities and work hours if needed.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is searching for a highly organized, proactive, and exceptionally discreet Executive Personal Assistant to provide comprehensive remote support to a senior executive. This is a critical role that requires meticulous attention to detail, excellent communication skills, and the ability to anticipate needs and manage priorities effectively in a virtual setting. You will be the right hand of the executive, ensuring seamless daily operations and facilitating efficient workflow.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating the executive's complex calendar, scheduling meetings, appointments, and travel arrangements.
- Acting as the primary point of contact for internal and external communications, screening calls and emails.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Conducting research on various topics as requested by the executive.
- Organizing and planning virtual meetings, including preparing agendas and taking minutes.
- Handling confidential information with the utmost discretion and professionalism.
- Proactively identifying and resolving issues before they arise.
- Managing personal errands and tasks as needed to support the executive.
- Maintaining organized digital filing systems for easy retrieval of information.
- Liaising with team members and external stakeholders on behalf of the executive.
- Developing and implementing efficient administrative processes for a remote environment.
- Proven experience as an Executive Personal Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently and take initiative in a remote setting.
- A professional demeanor and strong interpersonal skills.
- Experience with travel booking and expense reporting.
- Bachelor's degree or equivalent experience preferred.
This advertiser has chosen not to accept applicants from your region.
2
Executive Personal Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Personal Assistant to provide comprehensive administrative support to a C-level executive operating in a fully remote capacity. This pivotal role requires exceptional attention to detail, superior time management skills, and the ability to anticipate needs and manage complex schedules seamlessly. The successful candidate will be responsible for a wide range of administrative and executive support tasks, ensuring the smooth and efficient operation of the executive's daily activities.
Key responsibilities will include:
The ideal candidate will possess a Bachelor's degree in Business Administration, Communications, or a related field, complemented by a minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably supporting C-suite executives. Proven experience in managing complex international travel and detailed calendar management for senior leaders is essential. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are required. Outstanding communication, interpersonal, and organizational skills are critical. The ability to multitask, prioritize effectively, and maintain composure under pressure in a remote setting is crucial. Discretion and a high level of professionalism are paramount for this role. This is a unique opportunity to support a key leader and contribute to the success of our client's operations, particularly in the vicinity of Mombasa, Mombasa, KE .
Key responsibilities will include:
- Managing and maintaining complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous precision.
- Coordinating and arranging all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation, while optimizing for efficiency and cost-effectiveness.
- Preparing and editing correspondence, reports, presentations, and other documents as required.
- Acting as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
- Conducting research on various topics as requested by the executive.
- Organizing and preparing materials for meetings, including agendas, minutes, and supporting documentation.
- Managing and maintaining confidential files and records with the utmost discretion.
- Assisting with personal tasks and errands as needed to support the executive.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Maintaining an organized and efficient remote work environment.
- Liaising with other departments and external contacts on behalf of the executive.
The ideal candidate will possess a Bachelor's degree in Business Administration, Communications, or a related field, complemented by a minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably supporting C-suite executives. Proven experience in managing complex international travel and detailed calendar management for senior leaders is essential. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are required. Outstanding communication, interpersonal, and organizational skills are critical. The ability to multitask, prioritize effectively, and maintain composure under pressure in a remote setting is crucial. Discretion and a high level of professionalism are paramount for this role. This is a unique opportunity to support a key leader and contribute to the success of our client's operations, particularly in the vicinity of Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
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