3,133 Executive Personal Assistant jobs in Kenya

• Manage and optimize the executive's calendar, scheduling meetings, appointments, and travel with precision.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, often with complex itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a focus on accuracy and professionalism.
• Act as a gatekeeper, screening calls, emails, and visitors to manage the executive's time effectively.
• Conduct research on various topics as requested by the executive, presenting findings concisely.
• Organize and coordinate virtual meetings and events, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain a high level of professionalism at all times.
• Manage personal appointments and errands as required, coordinating with relevant parties.
• Develop and maintain strong working relationships with internal and external contacts.
• Proactively identify opportunities to improve efficiency and streamline administrative processes for the executive.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Experience in managing complex travel arrangements and international logistics.
• Discretion and a strong understanding of confidentiality.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Tech-savvy with experience using virtual collaboration tools and communication platforms.
• A dedicated remote workspace with a stable internet connection is mandatory.
• Adaptability and a positive attitude in handling evolving priorities.

• Manage and coordinate complex and demanding executive calendars, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, visas).
• Screen and prioritize incoming communications, including emails, calls, and correspondence, acting as a gatekeeper where appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and execute high-level meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Manage and maintain executive expense reporting and budget tracking.
• Anticipate the needs of executives and proactively address potential issues.
• Coordinate internal and external events, luncheons, and conferences.
• Liaise with stakeholders at all levels, both internally and externally.
• Provide seamless support to ensure executives can maximize their time and effectiveness.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High degree of professionalism, discretion, and sound judgment.
• Ability to work independently, take initiative, and exercise good judgment in a variety of situations.
• Experience in managing international travel logistics is essential.
• A proactive and solution-oriented approach to problem-solving.
• Adaptability and flexibility to manage changing priorities.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure

• Managing and optimizing executive calendars, scheduling meetings, and appointments with meticulous attention to detail.
• Coordinating complex travel arrangements, including flights, accommodation, and itineraries.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as necessary.
• Preparing reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Conducting research on various topics to support executive decision-making.
• Organizing and maintaining electronic and physical filing systems for easy access to information.
• Assisting with personal tasks and errands for executives as needed, maintaining confidentiality.
• Proactively identifying and resolving potential issues or conflicts in scheduling or logistics.
• Serving as a primary point of contact between executives and internal/external stakeholders.
• Implementing and improving administrative processes to enhance efficiency in a remote context.

• Proven experience as an Executive Personal Assistant or similar administrative role, preferably in a remote capacity.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling sensitive information.
• Ability to multitask and prioritize effectively in a dynamic, remote work environment.
• Strong problem-solving skills and a proactive approach to challenges.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
• Conduct research on various topics as requested by executives.
• Manage and organize digital and physical files, ensuring easy retrieval of information.
• Assist with personal errands and tasks as required by the executive team.
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
• Handle confidential information with the highest level of discretion and professionalism.
• Proactively anticipate the needs of the executives and provide solutions before issues arise.
• Manage expense reporting and reimbursement processes.
• Support event planning and coordination for meetings or off-sites.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
• Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and take initiative.
• Experience in managing complex travel arrangements.
• Familiarity with cloud-based file management systems.
• Previous experience supporting C-suite executives is highly preferred.

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research and compile data for various projects and reports.
• Manage expense reports and assist with budget tracking.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support as needed, including document formatting and data entry.
• Anticipate the needs of executives and proactively address them.
• Ensure efficient workflow and seamless communication across virtual platforms.
• Maintain a professional and positive demeanor at all times.

• Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Ability to handle sensitive information with complete confidentiality.
• Proactive and resourceful, with the ability to work independently and take initiative.
• Strong problem-solving skills and adaptability.
• Professional and courteous demeanor.
• Previous experience in a remote work setting is highly preferred.

• Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
• Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing mail and manage internal communication channels.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
• Assist with the onboarding process for new employees, including paperwork and orientation.
• Organize and manage office events, meetings, and conferences.
• Maintain organized filing systems, both physical and digital.
• Implement and improve office administrative procedures and policies.
• Manage petty cash and process expense reports.
• Provide general administrative support to the team as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 3+ years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to maintain confidentiality.
• Proactive problem-solving skills and a detail-oriented approach.
• Experience with scheduling and travel coordination.
• A professional and courteous demeanor.