2,127 Senior Event Planner Coordinator jobs in Kenya
Job Description
Our client, a boutique hospitality and events company based in **Thika, Kiambu, KE**, is seeking a creative and highly organized Event and Wedding Planner. This role is perfect for an individual with a flair for design, meticulous attention to detail, and a passion for creating unforgettable experiences. You will be responsible for managing all aspects of event planning, from initial client consultation to flawless execution on the day. This includes conceptualizing themes, managing vendor relationships, coordinating logistics, and ensuring client satisfaction. The ideal candidate will have a strong portfolio and a proven ability to handle multiple events simultaneously. Experience in the hospitality or events industry is essential.
Responsibilities:
Responsibilities:
- Consult with clients to understand their event vision, needs, and budget.
- Develop creative event concepts, themes, and layouts that align with client expectations.
- Source and manage relationships with vendors, including caterers, florists, decorators, entertainers, and venues.
- Create detailed event timelines and budgets, ensuring projects stay on track and within financial parameters.
- Coordinate all event logistics, including venue selection, seating arrangements, transportation, and audiovisual requirements.
- Oversee the execution of events, ensuring smooth operation and prompt resolution of any issues.
- Manage on-site teams and vendors during events to ensure high standards of service.
- Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
- Stay current with industry trends, new venues, and innovative event ideas.
- Maintain a strong network of reliable vendors and suppliers.
- Proven experience as an Event Planner or Wedding Planner, with a strong portfolio of past events.
- Excellent organizational and time management skills.
- Exceptional communication, negotiation, and interpersonal skills.
- Creative thinking and a keen eye for design and detail.
- Ability to manage multiple projects and deadlines simultaneously.
- Proficiency in event planning software and Microsoft Office Suite.
- Strong vendor management and negotiation abilities.
- A customer-centric approach with a commitment to delivering exceptional service.
- Ability to remain calm and composed under pressure.
- Flexibility to work evenings and weekends as required by event schedules.
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0
Senior Event Coordinator & Planner - Remote
Posted 7 days ago
Job Viewed
Job Description
Our client, a renowned organization within the leisure and hospitality sector, is seeking a highly organized and creative Senior Event Coordinator & Planner to join our fully remote events team. This role is crucial for conceptualizing, planning, and executing a wide range of successful events, from virtual conferences and webinars to potential future in-person activations. You will be responsible for managing all aspects of event production, including budget management, vendor coordination, logistics, and on-site (or virtual) execution. The ideal candidate will have a proven track record in event management, exceptional organizational skills, and a passion for creating memorable experiences.
Key Responsibilities:
Qualifications:
This is a remote-first position offering the flexibility to work from anywhere. Join our dedicated team and bring your event expertise to life, contributing remotely from **Bungoma, Bungoma, KE**.
Key Responsibilities:
- Conceptualize, plan, and execute diverse events (virtual and potentially in-person) from inception to completion.
- Develop detailed event budgets and manage expenses to ensure profitability and adherence to financial guidelines.
- Source, negotiate with, and manage relationships with vendors, suppliers, and contractors.
- Develop event timelines, project plans, and run-of-show documents.
- Coordinate all event logistics, including scheduling, venue selection (if applicable), and resource allocation.
- Manage event registration, attendee communication, and post-event follow-up.
- Create engaging event content and marketing materials in collaboration with the marketing team.
- Oversee virtual event platforms and ensure smooth technical execution for online events.
- Conduct post-event evaluations, gather feedback, and prepare comprehensive reports on event success and areas for improvement.
- Stay current with industry trends and innovative event planning techniques.
Qualifications:
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Minimum of 5 years of experience in event planning and management, with a portfolio showcasing successful events.
- Proven experience in managing both virtual and in-person events is highly desirable.
- Exceptional organizational, time management, and multitasking skills.
- Strong negotiation and vendor management abilities.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in event management software and virtual event platforms (e.g., Zoom Events, Hopin, Cvent).
- Creative thinking and a keen eye for detail.
- Ability to work independently, manage multiple projects simultaneously, and meet tight deadlines in a remote setting.
- Budget management experience.
- Experience in the leisure or sports event sector is a plus.
This is a remote-first position offering the flexibility to work from anywhere. Join our dedicated team and bring your event expertise to life, contributing remotely from **Bungoma, Bungoma, KE**.
This advertiser has chosen not to accept applicants from your region.
1
Remote Senior Event Planner & Caterer Coordinator
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding event management firm, is seeking a highly skilled and experienced Senior Event Planner & Caterer Coordinator to join their fully remote team. This is a unique opportunity to leverage your expertise in event logistics, menu planning, and vendor management from the comfort of your home office. You will be instrumental in conceptualizing, planning, and executing a wide range of high-profile events, ensuring seamless coordination with catering partners to deliver exceptional culinary experiences. Your role will involve detailed budget management, client liaison, and overseeing all aspects of event production, from initial client brief to post-event analysis.
Responsibilities:
Responsibilities:
- Develop creative and comprehensive event concepts tailored to client objectives and budgets.
- Source, vet, and manage relationships with a diverse portfolio of catering vendors, ensuring quality, compliance, and cost-effectiveness.
- Negotiate contracts and service level agreements with suppliers.
- Create detailed event timelines, floor plans, and operational plans.
- Oversee all catering logistics, including menu selection, dietary requirement management, staffing, and equipment.
- Conduct virtual site inspections and pre-event planning meetings with clients and vendors.
- Manage event budgets meticulously, tracking expenses and identifying cost-saving opportunities.
- Provide exceptional client service, acting as the primary point of contact throughout the planning process.
- Troubleshoot and resolve any issues that arise during event execution, ensuring minimal disruption.
- Conduct post-event debriefs and performance evaluations, providing actionable insights for future events.
- Stay abreast of industry trends in event planning and catering, bringing innovative ideas to the team.
- Proven track record as an Event Planner, Catering Manager, or similar role with significant remote work experience.
- Exceptional organizational and project management skills, with the ability to manage multiple projects simultaneously.
- Strong understanding of catering operations, food safety standards, and menu development.
- Excellent negotiation and vendor management skills.
- Proficiency in event management software and virtual collaboration tools.
- Outstanding communication, interpersonal, and client-facing skills.
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field is preferred.
- Demonstrated ability to work independently, take initiative, and thrive in a remote work environment.
- A passion for creating memorable experiences and a keen eye for detail.
This advertiser has chosen not to accept applicants from your region.
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Senior Event Planner & Catering Coordinator - Remote
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and creative Senior Event Planner & Catering Coordinator to manage and execute exceptional events. This is a fully remote position, offering the flexibility to work from anywhere. You will be responsible for overseeing all aspects of event planning, from conceptualization and budgeting to vendor management and on-site execution (where applicable or via remote coordination). This includes sourcing venues, negotiating contracts, coordinating catering services, managing event logistics, and ensuring seamless delivery that exceeds client expectations. The ideal candidate will have extensive experience in event management, particularly in coordinating catering services for a variety of events, from corporate functions to social gatherings. You will possess excellent vendor negotiation skills, a keen eye for detail, and a proactive approach to problem-solving. Strong communication and interpersonal skills are essential for building and maintaining relationships with clients, vendors, and internal teams. You will be adept at managing multiple projects simultaneously, working under pressure, and adapting to changing event requirements. This role requires a creative flair for designing memorable experiences and a commitment to delivering high-quality service. If you are a passionate event professional looking for a challenging remote opportunity to showcase your talents, we encourage you to apply.
Responsibilities:
Responsibilities:
- Plan, organize, and execute a wide range of events, ensuring they meet client objectives and budget.
- Source and negotiate with venues, caterers, and other event vendors.
- Develop detailed event proposals, budgets, and timelines.
- Coordinate all aspects of catering services, including menu selection, staffing, and dietary requirements.
- Manage event logistics, including AV, decor, transportation, and guest management.
- Liaise with clients to understand their needs and provide regular updates.
- Conduct post-event evaluations and gather feedback for continuous improvement.
- Troubleshoot and resolve any issues that may arise before or during events.
- Maintain strong relationships with a network of reliable vendors.
- Ensure compliance with all relevant health, safety, and licensing regulations.
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Minimum of 5 years of experience in event planning and catering coordination.
- Proven track record of successfully planning and executing diverse events.
- Excellent understanding of catering operations and menu planning.
- Strong negotiation and vendor management skills.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Outstanding communication, interpersonal, and customer service skills.
- Creative thinking and problem-solving abilities.
- Ability to work effectively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
3
Remote Senior Event Planner & Catering Coordinator
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly creative and exceptionally organized Senior Event Planner and Catering Coordinator to manage and execute a wide range of events and culinary experiences. This role operates on a remote-first basis, requiring you to leverage digital tools and communication platforms to liaise with clients, vendors, and internal teams. You will be responsible for the entire event lifecycle, from initial concept development and client consultation through meticulous planning, budget management, vendor selection, menu design, and on-site (or remotely overseen) execution. Success in this role hinges on your ability to translate client visions into memorable events, ensuring seamless catering services, and maintaining impeccable standards of quality and service. You will need to be adept at managing multiple projects concurrently, negotiating contracts, and solving problems creatively and efficiently. A strong understanding of food and beverage trends, service styles, and dietary requirements is crucial. This position demands excellent interpersonal skills, meticulous attention to detail, and a passion for delivering outstanding guest experiences.
Key Responsibilities:
The ideal candidate will have a Bachelor's degree in Hospitality Management, Event Management, or a related field. A minimum of 5 years of experience in event planning and catering coordination is required, with a proven ability to manage complex events remotely. Exceptional organizational, time management, and multitasking skills are essential. Strong negotiation and communication skills, both written and verbal, are paramount. Proficiency with event management software and standard office suites is necessary. Experience with various catering styles and menu development is a must. This remote role is perfect for a proactive and detail-oriented professional who thrives in a dynamic environment, contributing to high-profile events associated with Naivasha, Nakuru, KE .
Key Responsibilities:
- Consult with clients to understand their event needs, preferences, and budget.
- Develop creative event concepts and detailed proposals, including menus, themes, and logistics.
- Plan and coordinate all aspects of event execution, ensuring all details are meticulously managed.
- Source, negotiate with, and manage relationships with a diverse range of vendors, including caterers, venues, decorators, and entertainment providers.
- Develop and manage event budgets, ensuring cost-effectiveness and profitability.
- Oversee menu planning and execution, ensuring high-quality food and beverage service that meets diverse dietary needs.
- Manage event timelines and deliverables, ensuring projects are completed on schedule.
- Conduct site visits (virtually or in-person as needed) to assess venue suitability and logistical requirements.
- Provide clear and consistent communication to clients, vendors, and internal teams throughout the event planning process.
- Troubleshoot and resolve any issues that arise during the planning or execution phases of an event.
- Stay current with event and catering industry trends and best practices.
The ideal candidate will have a Bachelor's degree in Hospitality Management, Event Management, or a related field. A minimum of 5 years of experience in event planning and catering coordination is required, with a proven ability to manage complex events remotely. Exceptional organizational, time management, and multitasking skills are essential. Strong negotiation and communication skills, both written and verbal, are paramount. Proficiency with event management software and standard office suites is necessary. Experience with various catering styles and menu development is a must. This remote role is perfect for a proactive and detail-oriented professional who thrives in a dynamic environment, contributing to high-profile events associated with Naivasha, Nakuru, KE .
This advertiser has chosen not to accept applicants from your region.
4
Senior Event Planner & Coordinator
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a creative and highly organized Senior Event Planner & Coordinator to manage and execute a wide range of events. This hybrid role offers a blend of remote work flexibility and on-site engagement. You will be responsible for the entire event lifecycle, from conceptualization and budgeting to planning, execution, and post-event analysis. This includes developing event themes, sourcing venues, negotiating with vendors, managing logistics, and coordinating with event staff and volunteers. Your role will involve creating detailed event timelines, ensuring all deadlines are met, and managing budgets effectively to maximize ROI. Strong communication and interpersonal skills are essential for liaising with clients, suppliers, and internal stakeholders. You will need to be adept at problem-solving and maintaining a calm and professional demeanor under pressure, especially during live event operations. This position requires meticulous attention to detail, a passion for creating memorable experiences, and a deep understanding of event marketing and promotion. You will also be responsible for evaluating event success through feedback mechanisms and performance metrics, using insights to enhance future events. Experience in diverse event types, such as corporate functions, conferences, festivals, and private celebrations, is highly desirable. The ideal candidate will have a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, with a minimum of 5 years of experience in event planning and management. Proficiency in event management software and strong organizational skills are a must. Ability to work flexible hours, including evenings and weekends, is required. This is a fantastic opportunity for a seasoned event professional to contribute their talents and creativity to a dynamic organization.
This advertiser has chosen not to accept applicants from your region.
5
Remote Event Planner & Coordinator
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a creative and highly organized Remote Event Planner & Coordinator to manage the planning and execution of virtual and hybrid events. This is a fully remote contractor position, offering flexibility to design and deliver memorable experiences from any location. You will be responsible for all aspects of event planning, including concept development, vendor management, budget control, marketing coordination, and on-site (or virtual platform) execution. The ideal candidate is a master multitasker with exceptional communication and negotiation skills, capable of bringing imaginative event concepts to life.
Key Responsibilities:
Key Responsibilities:
- Collaborating with stakeholders to define event goals, themes, and scope for virtual, hybrid, and potentially in-person events.
- Developing detailed event plans, including timelines, budgets, and resource allocation.
- Sourcing and managing relationships with event vendors, venues, and suppliers.
- Negotiating contracts and ensuring favorable terms.
- Developing and executing event marketing and promotional strategies.
- Managing event registration, ticketing, and attendee communications.
- Overseeing virtual event platforms, ensuring seamless technical execution and attendee engagement.
- Coordinating on-site logistics for any in-person components, if applicable.
- Managing event budgets, tracking expenses, and ensuring financial accountability.
- Conducting post-event evaluations and reporting on outcomes.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Route Planner & Dispatch Coordinator, Remote Operations
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly analytical and detail-oriented Senior Route Planner & Dispatch Coordinator to manage their transportation logistics remotely. This fully remote position is crucial for optimizing delivery routes, ensuring timely service, and maximizing fleet efficiency. The ideal candidate will possess a deep understanding of route optimization software, geographical mapping, and logistical coordination. You will be responsible for developing efficient delivery schedules, managing driver assignments, and responding to dynamic changes in real-time to ensure smooth operations across the service area. This role demands strong problem-solving skills, excellent communication, and the ability to work effectively under pressure in a virtual environment.
Responsibilities:
Qualifications:
This remote position offers the opportunity to significantly enhance operational efficiency and customer satisfaction for our client. Your expertise in optimizing routes and coordinating dispatches will be key to ensuring seamless service delivery.
Responsibilities:
- Develop, optimize, and manage delivery routes for the fleet to ensure maximum efficiency and minimal travel time.
- Utilize advanced route planning and optimization software to create daily and weekly dispatch schedules.
- Assign drivers and vehicles to specific routes based on capacity, availability, and delivery requirements.
- Monitor driver progress and adherence to schedules in real-time, providing support and adjustments as needed.
- Coordinate with drivers, customers, and other operational teams to resolve any logistical challenges or delays.
- Analyze delivery performance data, identifying trends and areas for improvement in routing and dispatching.
- Ensure compliance with all relevant transportation regulations and company policies.
- Maintain accurate records of routes, delivery times, driver performance, and vehicle utilization.
- Proactively identify potential disruptions (e.g., traffic, weather) and implement contingency plans.
- Communicate effectively with drivers, providing clear instructions and support throughout their shifts.
- Collaborate with fleet maintenance teams to ensure vehicles are available for scheduled routes.
- Contribute to the continuous improvement of dispatch and routing processes.
Qualifications:
- Bachelor's degree in Logistics, Supply Chain Management, Operations Management, or a related field.
- Minimum of 4-6 years of experience in route planning, dispatching, or logistics coordination.
- Proven experience using route optimization software (e.g., RouteXL, Maxar) and mapping tools.
- Strong understanding of transportation logistics, traffic patterns, and geographical areas.
- Excellent analytical and problem-solving skills with a keen eye for detail.
- Proficiency in communication and interpersonal skills, crucial for managing remote teams and drivers.
- Ability to multitask and prioritize effectively in a fast-paced, dynamic environment.
- Familiarity with fleet management systems and telematics is a plus.
- Demonstrated ability to work independently and manage workload effectively in a remote setting.
- Experience in emergency response or time-sensitive delivery coordination is beneficial.
This remote position offers the opportunity to significantly enhance operational efficiency and customer satisfaction for our client. Your expertise in optimizing routes and coordinating dispatches will be key to ensuring seamless service delivery.
This advertiser has chosen not to accept applicants from your region.
7
Virtual Event Planner & Coordinator
Posted 21 days ago
Job Viewed
Job Description
Our client, a premier production house specializing in immersive digital experiences and engaging online events, is seeking a highly creative and meticulously organized Virtual Event Planner & Coordinator. This is a dynamic, fully remote role that demands a passion for creating memorable and impactful online gatherings. You will be responsible for the end-to-end planning, execution, and management of various virtual events, including webinars, conferences, product launches, and online festivals. Key responsibilities include conceptualizing event themes, managing virtual platforms (e.g., Zoom, Hopin, Remo), coordinating speaker schedules, overseeing technical aspects of streaming and engagement, developing promotional materials, and ensuring a seamless attendee experience. You will liaunt with clients to understand their vision and objectives, translating them into successful virtual activations. The ideal candidate possesses extensive experience in event planning, with a proven track record of executing successful virtual or hybrid events. Strong project management skills, excellent communication and negotiation abilities, and a keen eye for detail are essential. Proficiency with various event management software and virtual conferencing tools is a must. A creative mindset, coupled with the ability to troubleshoot technical issues and manage multiple projects simultaneously in a fast-paced, remote environment, is crucial. You should be adept at fostering engagement, managing budgets, and delivering exceptional client satisfaction. This role offers an exciting opportunity to be at the forefront of the evolving landscape of virtual events, working with a diverse range of clients and contributing to innovative digital experiences. You will be part of a supportive, remote-first team that values collaboration and creative problem-solving. If you have a talent for transforming ideas into captivating online realities and excel in a remote work setting, this is the perfect opportunity for you. The role is based remotely, with the operational base historically linked to operations that might involve or originate from Nairobi, Nairobi, KE .
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8
Event Planner & Coordinator - Virtual
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking an innovative and highly organized Virtual Event Planner & Coordinator to design, manage, and execute successful online events. This fully remote position offers an exciting opportunity to create engaging and memorable experiences for attendees from anywhere in Kenya. You will be responsible for the end-to-end planning and execution of virtual conferences, webinars, workshops, and other online gatherings. Key duties include conceptualizing event themes and formats, managing budgets, selecting and coordinating with virtual platform providers, developing event timelines, and overseeing speaker and attendee engagement strategies. Strong communication, negotiation, and problem-solving skills are essential, especially in managing the intricacies of virtual interactions. The ideal candidate will have a proven track record in event planning, with specific experience in virtual or hybrid events. Proficiency with various event management software and virtual meeting platforms (e.g., Zoom, Hopin, Microsoft Teams) is crucial. You must be detail-oriented, creative, and able to manage multiple projects simultaneously under pressure. In this remote role, excellent virtual communication and the ability to build rapport with clients, vendors, and team members remotely are paramount. We are looking for a proactive individual who can adapt to new technologies and deliver exceptional virtual event experiences. This is a fantastic opportunity to showcase your creativity and organizational talent in the burgeoning field of virtual events. You will play a key role in driving engagement, facilitating networking, and ensuring the seamless execution of impactful online gatherings. If you are a master of virtual logistics and possess a flair for creating engaging online experiences, we encourage you to apply. This contractor role offers flexibility and the chance to work on diverse and exciting projects, contributing to the success of our client's online presence and engagement strategies. Your ability to transform concepts into flawlessly executed virtual events will be highly valued.
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