4,344 Senior Administrative Manager Remote Operations jobs in Kenya
Executive Administrative Officer - Remote Leadership Support
Posted 17 days ago
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Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
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Executive Administrative Assistant - Remote Operations Support
Posted 13 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
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Senior Executive Assistant - Remote Office Management
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
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Executive Assistant - Remote Operations Support
Posted 14 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
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Senior Administrative Manager, Remote Operations Support
Posted 19 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and streamline administrative operations. This critical role will focus on enhancing efficiency, implementing best practices, and providing comprehensive support to ensure the smooth functioning of our organization. Responsibilities include managing office supplies, equipment, and facilities, supervising administrative staff, developing and implementing administrative policies and procedures, and overseeing budgets for departmental needs. You will also be responsible for coordinating executive schedules, organizing meetings and events, managing travel arrangements, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Strong leadership and interpersonal skills are essential for managing a team and collaborating with various departments. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with administrative management systems are required. A background in business administration or a related field, coupled with significant experience in administrative management, is necessary. This role is based in Kericho, Kericho, KE , and requires the candidate to be physically present in the office to effectively manage on-site operations and staff. We are looking for a proactive and solutions-oriented individual who can anticipate needs, resolve issues efficiently, and contribute to a positive and productive work environment. This is an excellent opportunity for a seasoned administrative professional to take on a leadership role and make a significant impact on organizational effectiveness.
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Senior Executive Assistant - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Manager, Remote Operations
Posted 18 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Executive Administrative Assistant - Remote Operations
Posted 21 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within our fully remote operational structure. This role is crucial for ensuring the smooth functioning of day-to-day administrative tasks, managing complex schedules, coordinating virtual meetings, and facilitating seamless communication across dispersed teams. The ideal candidate will possess exceptional organizational skills, strong technological proficiency, and a commitment to maintaining confidentiality and providing a high level of professional support from anywhere.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements (if applicable to remote work context).
- Coordinate and prepare for virtual meetings, including setting up video conferences, distributing agendas, taking minutes, and tracking action items.
- Screen and prioritize incoming communications (emails, calls, messages), ensuring timely responses and effective follow-up.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and gather information as requested by executives.
- Manage and organize digital filing systems, ensuring easy access to important documents.
- Handle sensitive and confidential information with the utmost discretion.
- Assist with expense reporting and budget tracking for executive needs.
- Act as a liaison between executives and internal/external stakeholders, fostering positive communication.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximized.
- Onboard new remote team members by providing necessary administrative resources and guidance.
- Continuously improve administrative processes to enhance efficiency in a remote setting.
- Support special projects and initiatives as assigned.
- Maintain a high level of professionalism and composure in all interactions.
- Stay proficient with remote collaboration tools and office productivity software.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting remote executives or teams.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Excellent problem-solving abilities and attention to detail.
- Experience supporting multiple senior executives simultaneously is a plus.
- Familiarity with project management tools is beneficial.
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Senior Executive Assistant - Remote Operations Management
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth operation of remote executive functions, managing complex schedules, and facilitating efficient communication across distributed teams. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and a proven ability to anticipate needs and proactively solve problems. You will be responsible for managing calendars, coordinating virtual meetings, preparing reports and presentations, and handling confidential information with the utmost discretion. Strong proficiency in various productivity tools, virtual collaboration platforms, and communication software is essential. This position requires excellent written and verbal communication skills, as well as the ability to multitask and prioritize effectively in a fast-paced, remote work environment. The successful applicant will be a self-starter, capable of working independently and managing multiple priorities without direct supervision. Experience supporting C-level executives or managing complex projects in a remote setting is highly desirable. This is an excellent opportunity for a dedicated and efficient administrative professional to contribute to the success of a dynamic organization while enjoying the flexibility of working from home. We are looking for an individual who is reliable, adaptable, and committed to providing top-tier support to our remote executives. If you possess a strong work ethic, a proactive attitude, and a passion for seamless operational support, we encourage you to apply for this vital remote role.
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8
Senior Office Administrator - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a dynamic and growing organization with a distributed workforce, is seeking an experienced and highly organized Senior Office Administrator to provide comprehensive remote operations support. This position is crucial for ensuring the smooth and efficient functioning of our client's administrative and operational processes from a remote-first perspective. You will be responsible for managing a wide range of tasks that support both internal teams and external stakeholders, requiring exceptional organizational skills, proactivity, and a strong command of remote collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, and arranging virtual appointments across multiple time zones.
- Handle incoming and outgoing communications, including emails, calls, and messages, ensuring timely responses and appropriate routing.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Organize and maintain digital filing systems, ensuring easy accessibility and confidentiality of information.
- Coordinate virtual team events, workshops, and training sessions, including logistics and communication.
- Assist with onboarding processes for new remote employees, including distributing necessary information and resources.
- Manage travel arrangements and expense reporting for remote team members as needed.
- Conduct research on various topics as requested by management.
- Implement and improve administrative processes to enhance efficiency in a remote work environment.
- Serve as a point of contact for internal queries related to administrative procedures and operations.
- Manage office supplies and equipment inventory for remote staff (if applicable) and coordinate deliveries.
- Ensure smooth operation of communication and collaboration tools.
Qualifications:
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of experience in an administrative or office management role, with a proven track record of supporting remote operations.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a remote setting.
- Proficiency in using a wide range of office software and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, Slack, Asana, Trello).
- Strong written and verbal communication skills, with excellent attention to detail.
- Proactive problem-solving abilities and a resourceful approach to managing challenges.
- Discretion and the ability to handle confidential information with integrity.
- Experience in coordinating complex schedules and logistics.
- A self-starter attitude with the ability to work independently and as part of a remote team.
- High level of professionalism and a customer-service oriented mindset.
- Must have a reliable internet connection and a dedicated, quiet workspace conducive to remote work.
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