9,750 Senior Administrative Manager Operations Support jobs in Kenya
Remote Executive Assistant - Senior Leadership Support
Posted 8 days ago
Job Viewed
Job Description
Our client is looking for a highly competent and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. The successful candidate will be the primary point of contact for executives, managing their calendars, travel arrangements, correspondence, and preparing essential documents. A strong command of digital communication tools and a commitment to maintaining confidentiality are paramount for this role. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and organize executive calendars, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
- Organize and maintain electronic and physical filing systems for easy access to information.
- Conduct research and prepare briefing materials for meetings and events.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reporting and reimbursement processes for executives.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Maintain strict confidentiality of all sensitive information.
- Assist with special projects as assigned by the executives.
- Provide exceptional support to ensure executives' time is utilized efficiently.
- Proven experience as an Executive Assistant or similar role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving skills and a resourceful approach.
- Attention to detail and accuracy in all tasks.
- Adaptability and flexibility to changing priorities.
- Experience with CRM software is a plus.
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Remote Office Administrator - Operations Support
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide essential operational support. This is a fully remote position, perfect for an individual who excels at managing administrative tasks and ensuring the smooth functioning of a virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings, handling correspondence, processing invoices, and maintaining digital filing systems. The ideal candidate will possess excellent communication skills, a keen eye for detail, and proficiency in standard office software suites (Microsoft Office, Google Workspace). Experience with project management tools and virtual collaboration platforms is highly advantageous. You will act as a central point of contact for internal and external inquiries, demonstrating exceptional problem-solving abilities and a commitment to providing outstanding support. This role requires the ability to multitask, prioritize effectively, and work independently with minimal supervision. Maintaining confidentiality and demonstrating a professional demeanor at all times are paramount. You will play a critical role in streamlining administrative processes and ensuring efficient operations for our client. This remote role allows you to contribute significantly to the efficiency of our operations, supporting teams based in and around the **Meru, Meru, KE** area, from your own convenient location.
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Administrative Manager - Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a busy professional services firm, is seeking a highly organized and efficient Administrative Manager to oversee their operational support functions. This role is integral to maintaining the smooth functioning of the office and ensuring all administrative processes are executed flawlessly. You will be responsible for managing a small administrative team, overseeing office supplies, coordinating vendor relationships, and implementing administrative best practices. The ideal candidate is a meticulous planner, an effective communicator, and possesses strong leadership capabilities, with a keen eye for detail and a commitment to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Supervise and guide a team of administrative staff, ensuring efficient task allocation and performance.
- Oversee daily office operations, including reception, mail handling, and facility management.
- Manage inventory of office supplies and equipment, ensuring adequate stock levels and cost-effective procurement.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Coordinate with external vendors and service providers to ensure timely and quality delivery of services.
- Manage the organization and maintenance of physical and digital filing systems.
- Support the coordination of internal and external meetings and events.
- Ensure a safe, secure, and well-maintained office environment.
- Act as a liaison between management and administrative staff, facilitating clear communication.
- Continuously seek opportunities to improve administrative processes and support functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative supervision, or a similar role.
- Proven leadership and team management skills.
- Strong understanding of office operations and administrative best practices.
- Excellent organizational, planning, and time management abilities.
- Proficiency in Microsoft Office Suite and common office management software.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to multitask and work effectively in a fast-paced environment.
- A proactive approach to identifying and resolving operational issues.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Assistant - Operations Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote operational support. This position is critical in ensuring the smooth functioning of executive activities and office operations from a virtual environment. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a proven ability to manage multiple priorities in a fast-paced setting. Responsibilities include managing complex calendars, scheduling meetings and appointments across different time zones, coordinating travel arrangements (when applicable), preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, conducting research, and assisting with special projects as assigned. A strong command of office productivity software and virtual collaboration tools is essential. The ability to anticipate needs, take initiative, and maintain a high level of professionalism is paramount. This is a fully remote position, requiring a dedicated home office setup and reliable internet connectivity. Candidates must demonstrate excellent time management skills and the capacity to work autonomously while maintaining seamless communication with remote colleagues and stakeholders. We are looking for a self-starter who is detail-oriented, resourceful, and committed to providing exceptional support. Experience in a similar remote administrative role is a significant advantage. Our client values individuals who are adaptable, possess strong problem-solving skills, and are committed to exceeding expectations. This role offers the flexibility of remote work combined with the satisfaction of making a tangible impact on executive productivity and overall operational efficiency. If you are a master of organization and a digital communication expert, we encourage you to apply.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Strong written and verbal communication skills.
- Ability to manage confidential information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Demonstrated ability to work independently and take initiative.
- Exceptional problem-solving abilities.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator and Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a growing professional services firm, is seeking an organized and proactive Office Administrator and Operations Support professional to join their team in **Kericho, Kericho, KE**. This role offers a flexible hybrid work arrangement, allowing for a blend of in-office and remote work. The ideal candidate will be instrumental in ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support, and assisting with various operational tasks. You will be the first point of contact for many inquiries, manage office supplies, coordinate meetings, and support the broader team with their administrative needs. A meticulous approach to tasks and excellent communication skills are paramount for success in this role.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
Key Responsibilities:
- Manage the reception area and greet visitors, providing a professional and welcoming first impression.
- Handle incoming and outgoing mail, courier services, and manage general correspondence.
- Maintain office supplies inventory and place orders as needed, ensuring cost-effectiveness.
- Schedule and coordinate internal and external meetings, including booking rooms and arranging catering.
- Prepare meeting agendas, take minutes, and distribute them to relevant parties.
- Manage the office calendar and ensure all appointments and deadlines are tracked.
- Provide administrative support to management and staff, including data entry, filing, and document preparation.
- Assist with travel arrangements for staff, including booking flights and accommodation.
- Maintain and update office databases and filing systems, both physical and digital.
- Liaise with vendors and service providers to ensure the smooth functioning of office equipment and facilities.
- Support HR functions with onboarding new employees and maintaining personnel records.
- Handle general inquiries from clients and employees via phone and email.
- Assist with basic bookkeeping tasks as required.
- Contribute to maintaining a tidy, organized, and efficient office environment.
Qualifications:
- A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment such as printers, scanners, and phone systems.
- A proactive attitude and ability to work independently with minimal supervision, as well as collaboratively within a team.
- Discretion and confidentiality when handling sensitive information.
- Adaptability and willingness to take on new responsibilities.
- Experience with basic accounting or HR support is a plus.
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Manager, Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking an experienced Senior Administrative Manager to lead their remote operations support team. This role is pivotal in ensuring the smooth and efficient functioning of administrative processes across the organization, supporting various departments and executive functions. You will be responsible for overseeing daily operations, managing administrative staff, implementing best practices, and optimizing workflows to enhance productivity. This is a fully remote position, offering a challenging yet rewarding opportunity to lead a critical support function from anywhere, contributing to the overall success of the company.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage the daily administrative operations of the organization in a remote setting.
- Lead, mentor, and develop a team of administrative staff, ensuring high performance and efficiency.
- Develop, implement, and refine administrative policies, procedures, and best practices.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and manage calendars, meetings, travel arrangements, and event logistics for executives and teams.
- Ensure efficient communication and information flow across departments.
- Oversee the maintenance of accurate records, databases, and filing systems.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Manage departmental budgets and track expenses.
- Serve as a key point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Support HR functions related to onboarding, offboarding, and employee engagement for remote staff.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management or operations management, with a significant portion in a remote or hybrid environment.
- Proven experience in leading and managing administrative teams.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Ability to work independently, take initiative, and maintain a high level of professionalism.
- Experience with budget management and vendor negotiations.
- Detail-oriented with a commitment to accuracy and quality.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Officer - Remote Leadership Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
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Executive Administrative Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Administrative Assistant - Global Operations Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant - Senior Management Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to senior management. This position is critical in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will be an exceptional communicator, adept at managing competing priorities in a fast-paced, virtual environment, and possess a strong sense of discretion and professionalism.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile information for meetings, projects, and executive decision-making.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries professionally.
- Organize and prepare materials for board meetings, executive team meetings, and other important engagements.
- Manage expense reporting and reimbursements accurately and efficiently.
- Handle confidential information with the utmost discretion and security.
- Proactively identify and anticipate the needs of the executives and suggest improvements to processes.
- Liaise with other departments to ensure smooth information flow and task completion.
- Support in managing communication flow, ensuring key messages are disseminated effectively in a remote setting.
- Maintain and organize digital filing systems for easy access to critical information.
- Assist with special projects as assigned, requiring initiative and problem-solving skills.
- Ensure seamless remote collaboration by facilitating virtual meeting setups and communication flows.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Experience with calendar management software and travel booking platforms.
- Demonstrated ability to handle sensitive information with confidentiality and integrity.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- A proactive and resourceful approach to anticipating needs and taking initiative.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Previous experience in a remote-work environment is highly advantageous.
- Professional demeanor and strong interpersonal skills.
- Ability to adapt quickly to changing priorities and new technologies.
This advertiser has chosen not to accept applicants from your region.
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