2 Remote Executive Assistant Senior Leadership Support jobs in whatjobs
Remote Executive Assistant - Senior Leadership Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a progressive technology firm, is seeking a highly organized, proactive, and polished Remote Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote role, offering the flexibility to manage executive schedules and communication from your home office. You will be instrumental in ensuring the smooth and efficient functioning of the executive office, handling a wide range of administrative and logistical tasks. Your responsibilities will include calendar management, travel arrangements, meeting coordination, preparing reports and presentations, and acting as a gatekeeper and liaison for senior executives. The ideal candidate is a master of organization, possesses exceptional communication skills, and maintains a high level of professionalism and discretion.
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
Qualifications:
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings and appointments efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and inquiries.
- Manage and organize electronic and physical files and records.
- Conduct research and gather information as needed for executive projects.
- Assist with expense reporting and budget tracking.
- Anticipate the needs of senior executives and proactively address them.
- Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
- Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
- Proven ability to manage complex calendars and coordinate travel logistics seamlessly.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- High level of professionalism, discretion, and a proactive, service-oriented attitude.
- Ability to work independently, exercise sound judgment, and troubleshoot issues effectively in a remote environment.
- Experience in the technology sector is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Senior Leadership Support
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a highly competent and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. The successful candidate will be the primary point of contact for executives, managing their calendars, travel arrangements, correspondence, and preparing essential documents. A strong command of digital communication tools and a commitment to maintaining confidentiality are paramount for this role. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and organize executive calendars, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
- Organize and maintain electronic and physical filing systems for easy access to information.
- Conduct research and prepare briefing materials for meetings and events.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reporting and reimbursement processes for executives.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Maintain strict confidentiality of all sensitive information.
- Assist with special projects as assigned by the executives.
- Provide exceptional support to ensure executives' time is utilized efficiently.
- Proven experience as an Executive Assistant or similar role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving skills and a resourceful approach.
- Attention to detail and accuracy in all tasks.
- Adaptability and flexibility to changing priorities.
- Experience with CRM software is a plus.
This advertiser has chosen not to accept applicants from your region.
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