6,066 Remote Office Administrator Operations Coordinator jobs in Kenya
Office Manager - Remote Operations Support
Posted today
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Job Description
Our client, a forward-thinking organization with a distributed workforce, is seeking a highly organized and proactive Office Manager to provide crucial remote operations support. This role is vital for ensuring the smooth functioning of our administrative and operational processes, supporting our fully remote team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling virtual meetings, maintaining digital filing systems, and coordinating essential office supplies and equipment for remote employees. This position requires excellent communication skills to liaise with internal departments and external vendors. You will play a key role in supporting HR functions, onboarding new remote employees, and managing employee engagement initiatives designed for a distributed workforce. Proficiency in virtual collaboration tools, project management software, and standard office applications is essential. The ideal candidate is meticulous, self-disciplined, and possesses exceptional problem-solving abilities. You should be adept at managing multiple priorities and maintaining confidentiality. This is a fantastic opportunity to contribute to the efficiency and positive culture of a remote-first company, offering a high degree of autonomy and the flexibility to work from anywhere. Your efforts will directly support the productivity and well-being of our remote team members.
Responsibilities:
Responsibilities:
- Manage day-to-day administrative operations for a remote workforce.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain organized digital records and filing systems.
- Manage inventory and procurement of office supplies and equipment for remote employees.
- Support onboarding processes for new remote hires.
- Assist with employee engagement initiatives and virtual team-building activities.
- Serve as a point of contact for internal and external inquiries.
- Liaise with vendors and service providers.
- Ensure compliance with company policies and procedures.
- Provide general administrative support to various departments as needed.
- Associate's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience in office management or administrative support, preferably in a remote setting.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack).
- Experience with HRIS or ATS systems is a plus.
- Ability to work independently and proactively manage tasks.
- Discretion and ability to handle confidential information.
- Detail-oriented with a strong commitment to accuracy.
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Senior Administrative Manager, Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and streamline administrative operations. This critical role will focus on enhancing efficiency, implementing best practices, and providing comprehensive support to ensure the smooth functioning of our organization. Responsibilities include managing office supplies, equipment, and facilities, supervising administrative staff, developing and implementing administrative policies and procedures, and overseeing budgets for departmental needs. You will also be responsible for coordinating executive schedules, organizing meetings and events, managing travel arrangements, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Strong leadership and interpersonal skills are essential for managing a team and collaborating with various departments. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with administrative management systems are required. A background in business administration or a related field, coupled with significant experience in administrative management, is necessary. This role is based in Kericho, Kericho, KE , and requires the candidate to be physically present in the office to effectively manage on-site operations and staff. We are looking for a proactive and solutions-oriented individual who can anticipate needs, resolve issues efficiently, and contribute to a positive and productive work environment. This is an excellent opportunity for a seasoned administrative professional to take on a leadership role and make a significant impact on organizational effectiveness.
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Assistant Hotel General Manager - Remote Support
Posted 14 days ago
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Job Description
Our client, a leading hospitality management company, is seeking a dedicated and detail-oriented Assistant Hotel General Manager to provide remote support for its properties. This role is designed for an individual with a solid foundation in hotel operations and management, eager to contribute to operational excellence from a fully remote setting. You will assist the General Manager in overseeing daily operations, ensuring adherence to brand standards, managing guest services, and supporting staff development. This position offers a unique opportunity to gain broad experience in hospitality management while enjoying the flexibility of a remote work environment, contributing strategic oversight to hotels in the **Embu, Embu, KE** area.
Responsibilities:
Qualifications:
Responsibilities:
- Support the General Manager in overseeing all aspects of hotel operations, including front desk, housekeeping, food & beverage, and maintenance.
- Assist in implementing and enforcing operational policies and procedures to ensure efficiency and guest satisfaction.
- Help manage departmental budgets, labor costs, and inventory, ensuring financial objectives are met.
- Contribute to staff training and development programs, fostering a positive and productive work environment.
- Monitor guest feedback and online reviews, assisting in the development and implementation of service improvement initiatives.
- Ensure compliance with health, safety, and sanitation regulations.
- Assist in coordinating with vendors and suppliers to manage inventory and procurement.
- Utilize hotel management systems to track performance metrics and generate reports.
- Provide support for sales and marketing efforts aimed at increasing occupancy and revenue.
- Act as a point of contact for guest inquiries and concerns, ensuring prompt and satisfactory resolution.
- Aid in the implementation of new hotel technologies and operational enhancements.
- Maintain clear and effective communication channels with on-site teams and management.
Qualifications:
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Minimum of 3 years of experience in hotel operations or a supervisory role within the hospitality industry.
- Understanding of hotel operations, including front office, F&B, and housekeeping.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with hotel management software (PMS) is an advantage.
- Proactive attitude and willingness to learn and take on new responsibilities.
- Ability to work independently and effectively in a remote setting.
- A passion for providing excellent guest service.
This advertiser has chosen not to accept applicants from your region.
2
Remote Office Manager & Operations Lead
Posted 13 days ago
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Job Description
Our client is looking for an organized and proactive Remote Office Manager & Operations Lead to manage and streamline administrative and operational functions for our distributed workforce. In this fully remote role, you will be responsible for ensuring the smooth day-to-day operations of the company, fostering efficiency, and supporting our employees. You will play a key part in maintaining a positive and productive remote work environment. Your responsibilities will include:
- Overseeing general office operations, including vendor management, supply procurement, and IT support coordination for remote employees.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Managing the company's calendar, scheduling meetings, and coordinating virtual events.
- Handling correspondence, managing databases, and organizing digital files.
- Assisting with onboarding processes for new remote employees, ensuring they have the necessary resources.
- Coordinating travel arrangements and managing expense reporting when required.
- Acting as a point of contact for employees regarding administrative and operational inquiries.
- Implementing and managing remote work best practices to ensure employee productivity and engagement.
- Assisting with budget management for operational expenses.
- Contributing to process improvement initiatives to enhance operational effectiveness.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Operations Manager
Posted 19 days ago
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Job Description
Our client is seeking a highly organized and efficient Remote Administrative Operations Manager to oversee and streamline their administrative functions. This fully remote role demands exceptional multitasking abilities, strong leadership qualities, and a proactive approach to managing a wide range of operational tasks. You will be responsible for developing and implementing efficient administrative procedures, managing office supplies and resources remotely, and ensuring the smooth day-to-day running of the operational side of the business. Your duties will include supervising virtual administrative staff, coordinating schedules, managing calendars, and organizing virtual meetings and events. You will also play a key role in managing vendor relationships, processing invoices, and overseeing budget adherence for administrative expenditures. The ideal candidate will possess a keen eye for detail, excellent problem-solving skills, and the ability to anticipate and address potential operational challenges before they arise. Proficiency in various office productivity software, project management tools, and communication platforms is essential. You will be the go-to person for ensuring that administrative processes are optimized for efficiency and effectiveness in a remote work environment. This is a fantastic opportunity to take ownership of critical administrative operations, drive efficiency, and contribute to the overall success of our client, all while enjoying the flexibility of a remote work setup. Strong communication and interpersonal skills are vital for collaborating with team members and stakeholders across different locations.
Responsibilities:
Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures.
- Oversee remote administrative staff, providing guidance and performance management.
- Manage office supplies, equipment, and resource allocation for remote operations.
- Coordinate and manage internal and external virtual meetings, appointments, and events.
- Handle correspondence, communications, and information flow within the organization.
- Manage vendor relationships and contracts, ensuring timely service delivery.
- Process invoices, manage expense reports, and monitor administrative budgets.
- Ensure compliance with company policies and relevant regulations.
- Identify opportunities for process improvement to enhance administrative efficiency.
- Act as a point of contact for internal and external inquiries related to administrative operations.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, office management, or operations management.
- Proven experience in managing administrative functions, preferably in a remote or distributed team setting.
- Strong understanding of office procedures and administrative best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent organizational, time management, and multitasking skills.
- Strong leadership, problem-solving, and decision-making abilities.
- Effective written and verbal communication skills for remote interaction.
- Ability to work independently and manage multiple priorities with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
4
Remote Office Administrator & Operations Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client, a rapidly growing tech startup, is seeking a highly organized and proactive Remote Office Administrator & Operations Coordinator to manage and streamline their virtual operations. This fully remote position is essential for ensuring the smooth functioning of the company's day-to-day administrative and operational tasks. You will be the central point of contact for a wide range of support activities, from managing digital calendars and coordinating virtual meetings to overseeing internal communication channels and assisting with HR-related administrative tasks. The ideal candidate is a master of organization, proficient with a variety of digital tools, and possesses excellent communication skills, enabling them to effectively support a distributed team.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain digital calendars for executives and teams, scheduling meetings and appointments across different time zones.
- Coordinate and facilitate virtual team meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage and organize digital files and document repositories, ensuring easy access and version control.
- Handle incoming and outgoing electronic communications, including managing shared inboxes and responding to inquiries.
- Assist with onboarding and offboarding processes for remote employees, including documentation and system access.
- Support HR functions by maintaining employee records, coordinating training logistics, and assisting with benefits administration.
- Manage vendor relationships and oversee the procurement of office supplies and equipment for remote workers.
- Develop and implement administrative processes and workflows to improve efficiency.
- Act as a point of contact for internal employee queries related to IT, HR, and general operations.
- Assist in the planning and coordination of virtual company events and team-building activities.
- Maintain and update company directories and organizational charts.
Qualifications:
- Proven experience as an Office Administrator, Virtual Assistant, Operations Coordinator, or similar role.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in G Suite (Gmail, Google Calendar, Google Drive, Docs, Sheets) and/or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with project management or task management tools (e.g., Asana, Trello, Monday.com).
- Strong written and verbal communication skills.
- Ability to work independently, take initiative, and maintain a high level of discretion and confidentiality.
- Experience supporting remote or distributed teams is highly desirable.
- Familiarity with HR information systems (HRIS) and basic HR administrative processes.
- A proactive approach to problem-solving and a willingness to learn new tools and systems.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Operations Coordinator
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking an organized and proactive Remote Administrative Operations Coordinator to manage and streamline administrative functions and support overall operational efficiency. This fully remote role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks effectively. You will be responsible for coordinating various administrative processes, supporting team coordination, managing schedules, and ensuring the smooth running of daily operations. The ideal candidate is a self-starter with strong communication abilities and a keen eye for efficiency.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Coordinate and manage daily administrative tasks to ensure operational efficiency.
- Assist in the planning and execution of virtual meetings, events, and workshops.
- Manage and maintain calendars, schedules, and travel arrangements for team members as needed.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain organized digital filing systems and ensure easy access to important information.
- Handle incoming and outgoing communications, including emails and phone calls, directing them appropriately.
- Support the onboarding process for new remote team members.
- Liaise with internal departments and external vendors to facilitate smooth operations.
- Manage office supplies and equipment logistics for remote employees.
- Process invoices, expense reports, and other administrative documentation.
- Assist in the coordination of cross-functional projects, tracking progress and deadlines.
- Proactively identify opportunities to improve administrative processes and workflows.
- Ensure adherence to company policies and procedures.
- Provide general administrative support to the management team.
- Maintain confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Proven experience (3+ years) in an administrative or operations support role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving attitude and strong attention to detail.
- Discretion and ability to handle confidential information.
- Experience with basic project coordination is beneficial.
- Familiarity with HR or finance administrative processes is an advantage.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Remote Administrative Operations Manager
Posted 20 days ago
Job Viewed
Job Description
Our client is a forward-thinking organization seeking a highly organized and efficient Senior Remote Administrative Operations Manager to lead our fully remote administrative functions. This is a pivotal role responsible for ensuring the smooth and effective operation of daily administrative tasks, supporting our distributed workforce. You will oversee a range of responsibilities, including managing office supplies and vendor relationships, coordinating virtual meetings and events, supporting HR functions, and streamlining administrative processes. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and excellent communication abilities. You should be proficient in using various office productivity software, collaboration tools, and cloud-based platforms. We are looking for a proactive individual who can anticipate needs, solve problems creatively, and implement efficient solutions to support our remote operations. This role requires a high degree of autonomy, excellent time management, and the ability to multitask effectively. This is an excellent opportunity to contribute to the operational excellence of a growing company, working flexibly from your home office and making a significant impact on our team's productivity and well-being. You will be instrumental in creating a seamless and supportive administrative environment for our entire organization. The right candidate will be a dedicated professional, committed to driving efficiency and upholding the highest standards of operational support.
Responsibilities:
Responsibilities:
- Manage and oversee all administrative operations for a fully remote workforce.
- Develop, implement, and maintain efficient administrative policies and procedures.
- Manage vendor relationships, including procurement of office supplies and equipment for remote employees.
- Coordinate and schedule virtual meetings, ensuring all logistical aspects are handled.
- Provide support for HR-related administrative tasks, such as onboarding and record-keeping.
- Oversee expense management and reimbursement processes.
- Act as a point of contact for administrative inquiries from employees.
- Ensure the proper functioning of remote work tools and platforms.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Maintain accurate and organized digital records and documentation.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or operations, preferably in a remote or hybrid setting.
- Proven experience in managing remote teams or supporting distributed workforces.
- Excellent organizational and time management skills with a high level of attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management and collaboration tools (e.g., Asana, Trello, Slack).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and work effectively under pressure.
- Proactive problem-solving skills and a resourceful approach.
- High level of discretion and confidentiality.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Coordinator - Operations Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Administrative Coordinator to provide essential remote support for their operations. This role is vital in ensuring the smooth execution of daily administrative tasks, managing office resources virtually, and supporting operational efficiency across various departments. You will be responsible for organizing schedules, coordinating virtual meetings, managing digital documentation, and facilitating communication.
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
Qualifications:
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
- Coordinate administrative tasks and projects.
- Manage digital calendars and schedule appointments.
- Prepare documents, reports, and presentations.
- Maintain organized digital filing systems.
- Facilitate virtual communication and team coordination.
- Handle incoming and outgoing correspondence.
- Support operational teams with administrative needs.
- Ensure timely and accurate data entry.
Qualifications:
- Proven administrative experience.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite or Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage priorities effectively remotely.
- Attention to detail and accuracy.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Lead Remote Administrative Operations Coordinator
Posted 12 days ago
Job Viewed
Job Description
Our client, a reputable and forward-thinking organization, is seeking a highly motivated and detail-oriented Lead Remote Administrative Operations Coordinator to manage and streamline their administrative functions remotely. This role is crucial for ensuring the smooth and efficient day-to-day operations of the company from a virtual standpoint. The Lead Coordinator will be responsible for overseeing a team of administrative support staff, delegating tasks, and ensuring that all administrative processes are executed effectively and efficiently. You will be the primary point of contact for various administrative matters, including managing correspondence, scheduling appointments, coordinating virtual meetings, and maintaining organized digital records. A key aspect of this role involves developing and implementing administrative policies and procedures that enhance productivity and operational flow in a remote setting. You will also be involved in budget tracking for administrative expenses, vendor management, and ensuring the optimal utilization of office resources and technologies. The ideal candidate possesses exceptional organizational skills, a proactive approach to problem-solving, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for collaborating with team members and external stakeholders. Experience with various office management software and a commitment to maintaining a high level of accuracy and confidentiality are required. This is an excellent opportunity for a seasoned administrative professional looking to take on leadership responsibilities in a dynamic and fully remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Lead and supervise a remote team of administrative assistants and support staff.
- Develop, implement, and maintain efficient administrative policies and procedures.
- Manage and coordinate daily administrative operations, including correspondence, scheduling, and record-keeping.
- Oversee the organization and maintenance of digital filing systems and databases.
- Coordinate virtual meetings, conferences, and other company events.
- Manage administrative budgets and track expenses, ensuring cost-effectiveness.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Assist in onboarding new remote employees with administrative setup.
- Act as a primary point of contact for internal and external administrative inquiries.
- Implement process improvements to enhance administrative efficiency and productivity.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of progressive experience in administrative support or office management.
- Proven experience in leading or supervising administrative teams.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work independently in a remote setting.
- Attention to detail and a commitment to accuracy.
- Experience with database management and record-keeping systems.
This advertiser has chosen not to accept applicants from your region.
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