3,538 Operations Administrator jobs in Kenya
Remote Senior Sanitation Supervisor - Facility Management
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Sanitation Supervisor to oversee and enhance their facility cleaning and sanitation programs. This is a fully remote position, allowing you to manage operations and develop strategies from any location. You will be responsible for establishing and enforcing high standards of cleanliness and hygiene across various facilities, ensuring compliance with health and safety regulations. Your role will involve developing cleaning protocols, managing cleaning staff (remotely where applicable or coordinating on-site leads), conducting inspections, and implementing best practices to maintain immaculate environments. This position requires strong leadership skills, meticulous attention to detail, and a comprehensive understanding of cleaning science and infectious disease control.
Responsibilities:
Responsibilities:
- Develop, implement, and monitor comprehensive cleaning and sanitation plans for diverse facilities.
- Establish and enforce stringent hygiene protocols and standard operating procedures (SOPs) for all cleaning activities.
- Oversee and manage cleaning staff (directly or through on-site leads), including scheduling, training, and performance evaluation.
- Conduct regular inspections of facilities to ensure compliance with cleaning standards, health regulations, and safety policies.
- Identify and address any sanitation deficiencies or potential hazards promptly.
- Manage inventory of cleaning supplies and equipment, ensuring adequate stock levels and proper usage.
- Research and recommend innovative cleaning technologies, products, and equipment to improve efficiency and effectiveness.
- Ensure compliance with all relevant health, safety, and environmental regulations.
- Develop and deliver training programs for cleaning staff on proper cleaning techniques, chemical safety, and infection control.
- Liaise with facility managers and other stakeholders to coordinate cleaning schedules and address specific needs.
- Maintain detailed records of inspections, cleaning schedules, staff performance, and supply usage.
- Respond to and resolve sanitation-related issues and emergencies efficiently.
- Promote a culture of cleanliness, safety, and continuous improvement within the sanitation team.
- Develop and manage budgets related to sanitation operations.
- High school diploma or equivalent; Associate's or Bachelor's degree in Facility Management, Hospitality Management, Public Health, or a related field is preferred.
- Minimum of 5 years of experience in facilities cleaning, sanitation management, or a related role, with at least 2 years in a supervisory capacity.
- Demonstrated knowledge of cleaning science, industry best practices, and health and safety regulations (e.g., OSHA, CDC guidelines).
- Experience developing and implementing cleaning protocols and training programs.
- Strong leadership, organizational, and time management skills.
- Excellent attention to detail and problem-solving abilities.
- Proficiency in using cleaning management software and Microsoft Office Suite.
- Strong communication and interpersonal skills, with the ability to manage teams remotely and effectively.
- Knowledge of various cleaning chemicals, their safe usage, and disposal.
- Certification from industry organizations such as ISSA is a plus.
- Ability to adapt to a remote work environment and manage responsibilities effectively.
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Remote Lead Quality Assurance Inspector - Facility Management
Posted 7 days ago
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Job Description
Our client is seeking a dedicated and meticulous Lead Remote Quality Assurance Inspector to oversee and ensure the highest standards of cleanliness and sanitation across various facilities. This is a fully remote, work-from-home role, requiring you to manage a distributed team and conduct virtual inspections. You will be responsible for developing and implementing rigorous QA protocols, training inspection staff, and reporting on sanitation compliance. The ideal candidate will have extensive experience in cleaning, sanitation, and facility management, with a keen eye for detail. You must possess strong leadership skills and the ability to effectively manage and motivate a remote team. Proficiency in using digital tools for reporting, data analysis, and communication is crucial. Your role will involve conducting thorough virtual assessments of cleaning procedures, identifying areas for improvement, and ensuring adherence to health and safety regulations. You will also be responsible for developing training materials and conducting online workshops for cleaning staff. This position requires excellent problem-solving abilities and a proactive approach to maintaining immaculate environments. You will collaborate with facility managers to address any sanitation concerns and implement corrective actions. This is a fantastic opportunity to lead quality control efforts in a critical sector, contributing to public health and safety from the convenience of your home office. Our client provides ongoing professional development and opportunities for career advancement within a growing organization. Your expertise will directly impact the well-being of occupants in various establishments, ensuring a safe and hygienic atmosphere. This role supports operations in areas including **Mlolongo, Machakos, KE**.
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1
credit control assistant
Posted today
Job Viewed
Job Description
Location: Nairobi
Role Purpose:
- Provide both finance and administrative assistance to finance team according to company goals and objectives.
Accountabilities
- Reconciling Mpesa cash a/c Vs ERP system continuously – ensuring that the MPESA portal balance reconciles with the MPESA balance in the ERP System.
- Ensuring that all trip and non-expenses are fully approved and/or supported before initiating payment.
- Correctly allocating all the expenses paid through petty cash and posting them to respective accounts in the ERP Software.
- Assist Accounts receivable and Accounts payable in billing, receipting and making payments as well as closing trips.
- Perform administrative duties such as filling of accounting documents (purchase invoices, sales invoices and other documents).
- Conduct monthly stock take together with the stores, workshop and procurement officer and reconciling the same with ERP System balances
- Initiating payments on time via MPESA portal.
- Support the preparation and update of the inventories.
- Assist Accounts payable in booking supplier invoices in the ERP system, processing payments to suppliers and processing WHTAX through the ITAX portal.
- Participating in any other duties that shall be reasonably assigned by line manager from time to time.
Qualifications
- Bachelor Degree in Commerce or Business Administration
Experience
- A qualified accountant (CPA-Section 1 & 2)
- Minimum 2 years' experience working experience in Finance department in a busy organization.
- Knowledge in accounts transactions will be an added advantage
- Ability to organize, multitask and prioritize activities.
- Excellent Excel & MS Office computing skills
- Be a person who is honest, trust worthy with high integrity.
- Experience in maintaining books using ERP systems.
Key Skills:
- Have problem-solving skills.
- A strong personality with excellent written and verbal communications skills.
Interested employees who fully meet the above requirements should send their applications along with a detailed Curriculum Vitae to
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2
Assistant Country Manager
Posted today
Job Viewed
Job Description
On behalf of our client, a leading company in the
betting and gaming industry
, we are seeking to recruit a highly motivated and experienced
Assistant Country Manager
to join their team in Nairobi.
Company Description
Our client is a dynamic and fast-growing company in the
betting sector
, dedicated to delivering exciting, innovative, and responsible gaming experiences. With a strong presence in the market, the company is committed to compliance, customer satisfaction, and operational excellence.
Role Description
This is a
full-time, on-site role
based in
Nairobi, Kenya
. The Assistant Country Manager will:
- Oversee day-to-day operations and supervise staff.
- Ensure compliance with regulatory requirements and company policies.
- Drive operational efficiency and customer engagement.
- Liaise with stakeholders, regulators, and key partners.
- Work closely with senior management to align operations with the company's strategic objectives.
- Develop and implement strategies to support growth and market penetration.
Qualifications
- Proven
leadership and people management
skills. - Experience in
operations management
, preferably within betting, gaming, or FMCG industries. - Strong
strategic planning
and organizational abilities. - Excellent
communication and interpersonal
skills. - Strong
decision-making and problem-solving
abilities. - Knowledge of compliance requirements in the betting industry is an added advantage.
- Bachelor's degree in
Business Administration, Management, or a related field
(preferred).
This advertiser has chosen not to accept applicants from your region.
3
Senior Warehouse Management Systems (WMS) Analyst
Posted 15 days ago
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Job Description
Our client is seeking a highly skilled and experienced Senior Warehouse Management Systems (WMS) Analyst to join their entirely remote operations team. This role is critical for optimizing our warehousing operations through the effective implementation, configuration, and ongoing support of our WMS. You will be responsible for analyzing existing warehouse processes, identifying areas where the WMS can drive greater efficiency, and leading projects to enhance system functionality and user adoption. The ideal candidate will possess a deep understanding of WMS capabilities, warehouse operations, and data analysis, along with a proven track record of successful WMS implementations and improvements. You will work closely with warehouse managers, IT, and operational staff to ensure the WMS meets business needs and drives measurable improvements in accuracy, throughput, and cost. This is a fully remote position requiring excellent communication and collaboration skills.
Key Responsibilities:
Key Responsibilities:
- Lead the configuration, customization, and ongoing maintenance of the Warehouse Management System (WMS).
- Analyze current warehouse processes and identify opportunities for improvement through WMS enhancements.
- Design and document WMS workflows, reports, and integrations to meet business requirements.
- Provide expert support to end-users, troubleshooting issues and resolving system problems in a timely manner.
- Develop and deliver comprehensive WMS training programs for new and existing users.
- Collaborate with IT teams on WMS system upgrades, patches, and integrations with other enterprise systems (e.g., ERP, TMS).
- Conduct system testing, including user acceptance testing (UAT), to ensure WMS functionality and integrity.
- Develop and monitor key performance indicators (KPIs) related to WMS effectiveness and warehouse operations.
- Identify and recommend best practices for warehouse operations and WMS utilization.
- Contribute to the development of business cases for WMS-related projects and system enhancements.
- Stay current with WMS technology trends and industry best practices.
- Bachelor's degree in Logistics, Supply Chain Management, Information Technology, Business Administration, or a related field.
- Minimum of 5 years of experience in WMS implementation, administration, or analysis.
- In-depth knowledge of WMS functionalities (e.g., receiving, putaway, picking, packing, shipping, cycle counting).
- Experience with specific WMS platforms (e.g., Manhattan Associates, Blue Yonder, Oracle WMS, HighJump) is a strong asset.
- Solid understanding of warehouse operations and logistics processes.
- Excellent analytical, problem-solving, and critical thinking skills.
- Strong project management and documentation skills.
- Effective communication and interpersonal skills, with the ability to train and support users across various levels.
- Proficiency in SQL for data analysis and reporting is highly desirable.
- Ability to work independently and collaboratively in a remote team environment.
This advertiser has chosen not to accept applicants from your region.
4
Business Devevelopment Personnel
Posted today
Job Viewed
Job Description
Preview
We are recruiting on behalf of our client in the shipping industry, a dynamic company
specializing in shipments from China to Kenya. The client is seeking an experienced and
results-driven Business Development Personnel to spearhead growth and strengthen their
market presence in the China–Kenya trade corridor.
Key Responsibilities
• Identify, develop, and manage new business opportunities in the shipping and
logistics sector.
• Leverage existing networks and client base to generate consistent business leads.
• Convert leads into paying clients quickly and effectively.
• Develop and implement strategies to grow the company's presence in the China–
Kenya shipping corridor.
• Build and maintain strong relationships with importers, exporters, and other key
stakeholders.
• Prepare and deliver tailored business proposals and presentations to prospective
clients.
• Collaborate with internal teams to ensure seamless service delivery and client
satisfaction.
• Conduct regular market research and competitor analysis to identify emerging
opportunities.
• Provide timely reports on business development activities and performance targets.
• Represent the company at networking events, exhibitions, and industry forums.
Qualifications
• Extensive experience in shipping, freight forwarding, or logistics industry.
• Proven track record of business development and client acquisition in the China–
Kenya trade corridor.
• Strong existing client base and established industry networks.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to work independently and deliver results under minimal supervision.
• Proactive, dynamic, and target-driven professional.
• Diploma or degree in Business, Marketing, Logistics, or any relevant field.
• High level of integrity, professionalism, and commitment to client satisfaction.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant - Senior Leadership Support
Posted 22 days ago
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Job Description
Our client, a progressive technology firm, is seeking a highly organized, proactive, and polished Remote Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote role, offering the flexibility to manage executive schedules and communication from your home office. You will be instrumental in ensuring the smooth and efficient functioning of the executive office, handling a wide range of administrative and logistical tasks. Your responsibilities will include calendar management, travel arrangements, meeting coordination, preparing reports and presentations, and acting as a gatekeeper and liaison for senior executives. The ideal candidate is a master of organization, possesses exceptional communication skills, and maintains a high level of professionalism and discretion.
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
Qualifications:
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings and appointments efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and inquiries.
- Manage and organize electronic and physical files and records.
- Conduct research and gather information as needed for executive projects.
- Assist with expense reporting and budget tracking.
- Anticipate the needs of senior executives and proactively address them.
- Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
- Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
- Proven ability to manage complex calendars and coordinate travel logistics seamlessly.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- High level of professionalism, discretion, and a proactive, service-oriented attitude.
- Ability to work independently, exercise sound judgment, and troubleshoot issues effectively in a remote environment.
- Experience in the technology sector is a plus.
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6
Executive Administrative Officer - Remote Leadership Support
Posted 18 days ago
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Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
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7
Warehouse Management Systems (WMS) Specialist - Remote
Posted 22 days ago
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Job Description
Our client is seeking a highly analytical and technically proficient Warehouse Management Systems (WMS) Specialist to optimize warehouse operations remotely. This role is fully remote, allowing you to apply your expertise in WMS implementation, configuration, and support from anywhere. You will be responsible for ensuring the efficient functioning of our WMS, troubleshooting issues, and identifying opportunities for system enhancements. Your duties will include configuring WMS modules to meet specific operational requirements, developing process documentation, and training end-users on system functionalities. You will work closely with warehouse operations teams to understand their needs and translate them into effective system solutions. The ideal candidate will have a strong understanding of warehouse processes, inventory management, and supply chain logistics, combined with in-depth knowledge of WMS software (e.g., Manhattan Associates, Blue Yonder, Oracle WMS, SAP EWM). Experience in system integration, data migration, and report generation within a WMS environment is essential. Excellent analytical and problem-solving skills are required, with the ability to diagnose and resolve complex technical issues. Strong communication and interpersonal skills are necessary to effectively collaborate with cross-functional teams, including IT, operations, and management. This role involves continuous improvement initiatives, aiming to enhance efficiency, accuracy, and visibility within the warehouse. You will be involved in system testing, user acceptance testing (UAT), and post-implementation support. The successful candidate will be a proactive self-starter who can manage their workload effectively in a remote setting and contribute to a collaborative virtual team environment. This is an exciting opportunity to significantly impact the efficiency of logistics operations without the need for a physical presence at a specific site. Our client values individuals who are adept at leveraging technology to drive operational excellence. You will be responsible for documenting best practices and ensuring system compliance. The ability to adapt to evolving WMS technologies and methodologies is key. You will play a crucial role in the optimization of inventory flow, order fulfillment, and labor management within our distribution network. The ideal candidate will possess a keen understanding of how WMS directly impacts overall supply chain performance and profitability. This position is perfect for a dedicated WMS expert looking to make a substantial contribution to an organization's success from a remote location. You will be a key point of contact for WMS-related inquiries and strategic planning.
Location: This remote WMS support role is focused on operations concerning Mlolongo, Machakos, KE .
Location: This remote WMS support role is focused on operations concerning Mlolongo, Machakos, KE .
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8
Head of Facility Management and Operations
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a dynamic and experienced Head of Facility Management and Operations to oversee all aspects of their physical infrastructure and operational efficiency within a remote-first framework. This senior leadership position is responsible for ensuring that all facilities are safe, secure, and optimally maintained to support the organization's strategic objectives. Your duties will encompass strategic planning for facility upgrades and maintenance, budget management for operational expenditures, vendor management, and ensuring compliance with health, safety, and environmental regulations. You will also lead initiatives related to energy efficiency, sustainability, and space optimization. The ideal candidate will possess a comprehensive understanding of building systems, maintenance protocols, and operational logistics. Strong leadership, negotiation, and project management skills are crucial, as you will collaborate with internal departments and external service providers. Experience in developing and implementing preventative maintenance programs, managing large-scale projects, and utilizing facility management software is highly desirable. This role demands a proactive, results-oriented individual with a commitment to excellence in operational execution. If you are passionate about creating efficient, sustainable, and well-managed environments and thrive in a collaborative remote setting, we invite you to apply. We are looking for a visionary leader who can drive operational excellence and contribute to the long-term success of the organization. Your ability to anticipate needs, solve complex operational challenges, and lead diverse teams will be key. We are committed to maintaining state-of-the-art facilities and fostering a productive work environment for all employees, regardless of their location. Your leadership will be instrumental in achieving these goals.
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