11,881 Remote Executive Office Manager jobs in Kenya
Executive Assistant - Remote Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
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Executive Administrative Assistant - Remote Executive Support
Posted 20 days ago
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Job Description
WhatJobs is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position requiring exceptional discretion, professionalism, and the ability to manage a wide range of administrative tasks with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. Your role will involve serving as a primary point of contact for internal and external stakeholders, ensuring efficient communication and workflow. Strong organizational skills, meticulous attention to detail, and proficiency with office productivity software are essential. You will proactively anticipate the needs of the executives you support and take initiative to resolve issues before they arise. Excellent written and verbal communication skills are paramount, as is the ability to multitask and prioritize effectively in a remote work setting. The ideal candidate will have extensive experience supporting C-level executives, with a strong understanding of corporate environments. You should be adept at managing multiple projects simultaneously and maintaining a high level of accuracy. This is a critical support role that requires a reliable, detail-oriented, and resourceful individual. Your ability to maintain confidentiality and handle sensitive matters with tact and professionalism will be highly valued. We are looking for someone who thrives in a dynamic, remote work environment and is committed to providing seamless administrative support. Join our team and play an integral part in the efficiency and effectiveness of our executive operations.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant & Office Manager
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant and Office Manager
Posted 19 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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Executive Remote Administrative Manager
Posted 17 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Manager to provide crucial support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and overseeing various administrative projects. You will be the primary point of contact for internal and external stakeholders, requiring exceptional professionalism and discretion. Responsibilities include managing executive calendars, coordinating travel arrangements, preparing reports and presentations, organizing virtual meetings, and implementing efficient administrative systems. You will also be tasked with streamlining office procedures and managing office supplies and vendor relationships, even in a remote context.
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Manager - Remote
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an exceptional Executive Administrative Manager to provide comprehensive, remote-based support to senior leadership. This role is fundamental to the smooth operation of executive functions, ensuring efficiency and effectiveness across various departments. You will manage a wide range of administrative tasks, including complex calendar management, travel arrangements, meeting coordination, and preparation of reports and presentations. The ideal candidate is a highly organized, proactive, and discreet professional with a proven ability to anticipate needs and manage multiple priorities seamlessly. This position operates entirely remotely, allowing you to contribute your expertise from your home office, supporting executives who may be based in or overseeing operations related to Kisumu, Kisumu, KE . Key responsibilities include acting as a primary point of contact for internal and external stakeholders, drafting correspondence, managing confidential information with the utmost discretion, and assisting with special projects as assigned. You will also be responsible for streamlining administrative processes and implementing best practices to enhance productivity. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 8 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid environment, is essential. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), G Suite, and various project management and communication tools is mandatory. Exceptional interpersonal skills, a keen eye for detail, and the ability to work autonomously with minimal supervision are crucial for success in this role.
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Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth operation of executive functions from a remote-first environment. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include screening and prioritizing communications, managing executive correspondence, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced setting. Proficiency in office productivity suites and virtual collaboration tools is essential. This is a fully remote position, allowing you to work from anywhere within Kenya. Your primary focus will be to enhance the productivity of the executives you support, streamlining their workflows and allowing them to concentrate on strategic initiatives. You will be expected to maintain a high level of professionalism, excellent written and verbal communication skills, and a proven ability to anticipate needs and solve problems independently. A strong understanding of business etiquette and best practices for remote work is paramount. The ability to adapt to changing priorities and manage multiple projects simultaneously will be crucial for success. You will play a vital role in maintaining efficient communication channels and supporting the overall administrative infrastructure of our client's executive team, all while enjoying the flexibility of a remote work arrangement. The ideal candidate should demonstrate initiative, resourcefulness, and a commitment to delivering high-quality administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, as well as preparing detailed itineraries.
- Prepare, edit, and proofread documents, reports, presentations, and other materials for executive review.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact for internal and external communications directed to executives.
- Screen and prioritize incoming correspondence, emails, and phone calls.
- Conduct research and compile data for various projects and reports as requested.
- Assist with event planning and coordination for executive meetings and offsites.
- Maintain organized digital and physical filing systems.
- Develop and implement administrative procedures to improve efficiency.
- Provide general administrative support, including data entry, document management, and expense reporting.
- Proactively identify and address potential issues before they escalate.
- Foster positive relationships with key stakeholders through professional and timely communication.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and professionalism.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in a remote-first environment is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant & Office Coordinator
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant & Office Coordinator to manage administrative operations in a fully remote capacity. This role requires exceptional multitasking abilities, strong communication skills, and a commitment to providing seamless support. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements for executives and team members. Duties include preparing reports and presentations, handling correspondence, and maintaining organized digital filing systems. The ideal candidate will be proficient in office productivity suites, possess excellent written and verbal communication skills, and demonstrate a high level of discretion and professionalism. Experience with project management tools and virtual collaboration platforms is essential. This is a remote position, demanding excellent time management, the ability to work independently, and a proactive approach to problem-solving. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth day-to-day operations. Your responsibilities will extend to coordinating team events, managing office supplies inventory (for remote workers), and assisting with onboarding processes for new remote employees. You must be adept at anticipating needs and taking initiative to resolve issues before they arise. We are looking for an individual who is meticulous, reliable, and committed to maintaining high standards of administrative excellence. This role offers the flexibility to work from home while making a significant contribution to our client's operational efficiency. You will play a crucial role in supporting executive leadership and ensuring the smooth functioning of the remote office environment. Join our client to bring your administrative expertise to a dynamic, remote-first team, supporting operations remotely in Mlolongo, Machakos, KE .
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8
Remote Executive Administrative Assistant - Project Management Focus
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is crucial for streamlining executive operations, managing complex schedules, and facilitating efficient communication within a globally distributed team. The ideal candidate will have a proven track record in administrative support, exceptional organizational skills, and a strong proficiency in various office productivity and project management tools. You will be the central point of contact for managing executive calendars, coordinating meetings, preparing documentation, and ensuring smooth workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, meeting materials, and take minutes for executive meetings.
- Conduct research and prepare reports, presentations, and other documents as needed.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Assist with project coordination, tracking deadlines, and follow-up actions to ensure project milestones are met.
- Manage and organize electronic and physical filing systems.
- Handle incoming and outgoing communications, including emails and correspondence.
- Support executives in preparing for conferences, events, and other engagements.
- Anticipate executive needs and proactively address potential issues.
- Maintain confidentiality and handle sensitive information with discretion.
- Utilize various software applications, including Microsoft Office Suite, Google Workspace, and project management tools.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Monday.com) is highly desirable.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Ability to work independently, take initiative, and problem-solve effectively.
- Strong attention to detail and accuracy.
- Demonstrated ability to adapt to new technologies and software quickly.
- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
- Proven experience in managing remote teams or supporting remote executives is an advantage.
- This fully remote role demands a high level of self-discipline and communication proficiency. You will be a critical support system for our client's leadership team, enabling them to focus on strategic initiatives. Our client values individuals who are adaptable, proactive, and committed to excellence in a virtual setting. The opportunity to contribute to a high-performing team from anywhere in the world makes this a unique and rewarding position. Your ability to anticipate needs, manage complex logistics, and maintain seamless operations will be key to your success. We are looking for a dedicated professional who thrives in a dynamic, remote-first environment and is passionate about providing top-tier administrative support. The structured yet flexible nature of this role allows for excellent work-life integration, powered by technology and clear communication protocols.
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