9,677 Remote Executive Assistant Project Management Support jobs in Kenya
Remote Executive Assistant - Project Management Support
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote support, with a particular focus on project management assistance. This role is essential for ensuring the smooth operation of executive-level activities and supporting project timelines and deliverables. You will be responsible for managing complex calendars, coordinating meetings across multiple time zones, preparing meeting agendas and minutes, and handling correspondence with discretion. A key aspect of this role involves supporting project managers by tracking project tasks, deadlines, and documentation, as well as assisting with the preparation of project reports and presentations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and proficiency in project management tools and software. Strong communication, interpersonal, and problem-solving abilities are crucial for effective collaboration with internal and external stakeholders. This remote position requires a high degree of self-discipline, initiative, and the ability to anticipate needs and act proactively. You will manage travel arrangements, process expense reports, and maintain confidential files with utmost integrity. A professional and polished demeanor is expected, along with a commitment to providing outstanding administrative support in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments across various time zones.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communication, including emails and phone calls, with professionalism.
- Provide direct support to project managers by tracking tasks, deadlines, and project documentation.
- Assist in the preparation of project status reports and presentations.
- Organize and manage confidential files and records.
- Make domestic and international travel arrangements and manage itineraries.
- Process expense reports and manage administrative budgets.
- Anticipate the needs of executives and proactively address them.
- Serve as a primary point of contact for internal and external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Demonstrated experience supporting project management activities is highly desirable.
- Proficiency with scheduling software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and video conferencing tools.
- Familiarity with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving abilities and a resourceful attitude.
- Professional and polished demeanor.
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Remote Executive Assistant - Operations Support
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote operational support. This position is critical in ensuring the smooth functioning of executive activities and office operations from a virtual environment. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a proven ability to manage multiple priorities in a fast-paced setting. Responsibilities include managing complex calendars, scheduling meetings and appointments across different time zones, coordinating travel arrangements (when applicable), preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, conducting research, and assisting with special projects as assigned. A strong command of office productivity software and virtual collaboration tools is essential. The ability to anticipate needs, take initiative, and maintain a high level of professionalism is paramount. This is a fully remote position, requiring a dedicated home office setup and reliable internet connectivity. Candidates must demonstrate excellent time management skills and the capacity to work autonomously while maintaining seamless communication with remote colleagues and stakeholders. We are looking for a self-starter who is detail-oriented, resourceful, and committed to providing exceptional support. Experience in a similar remote administrative role is a significant advantage. Our client values individuals who are adaptable, possess strong problem-solving skills, and are committed to exceeding expectations. This role offers the flexibility of remote work combined with the satisfaction of making a tangible impact on executive productivity and overall operational efficiency. If you are a master of organization and a digital communication expert, we encourage you to apply.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Strong written and verbal communication skills.
- Ability to manage confidential information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Demonstrated ability to work independently and take initiative.
- Exceptional problem-solving abilities.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to lead and enhance their remote operational support functions. This is a fully remote position, offering the flexibility to manage administrative excellence from any location. The ideal candidate will have extensive experience in managing diverse administrative operations, optimizing office workflows, and implementing efficient systems. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (remotely), and ensuring the smooth functioning of daily operations for a distributed workforce. Strong leadership, exceptional organizational skills, and a commitment to creating a productive remote work environment are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and implement administrative policies and procedures to ensure efficient and effective operations.
- Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
- Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service delivery.
- Coordinate office logistics and support for remote employees, including equipment procurement and IT liaison.
- Implement and maintain efficient filing and record-keeping systems, both physical and digital.
- Manage the onboarding and offboarding processes for administrative staff.
- Ensure compliance with relevant regulations and company policies.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Lead and mentor a team of administrative professionals in a remote setting.
- Continuously identify opportunities for process improvement and implement new administrative technologies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on operational support.
- Proven track record of improving administrative efficiency and managing budgets effectively.
- Strong understanding of office management principles and best practices.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and administrative management tools.
- Exceptional organizational and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working effectively in a fully remote team is essential.
- This role is based in the wider **Embu, Embu, KE** region, but is a fully remote opportunity.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant & Office Operations Manager
Posted 9 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Operations Manager to provide comprehensive support to senior leadership. This is a fully remote position, allowing you the flexibility to manage administrative and operational tasks from the comfort of your home office while ensuring seamless business operations. You will be responsible for managing complex calendars, coordinating virtual meetings, handling travel arrangements (when applicable), preparing reports and presentations, and managing correspondence. A key aspect of this role involves overseeing remote office operations, including vendor management, budget tracking, and ensuring the efficient functioning of our digital workspace. The ideal candidate will possess extensive experience as an Executive Assistant, ideally supporting C-suite executives, with a proven ability to anticipate needs and manage multiple priorities effectively. Exceptional organizational and time-management skills are essential, as is a strong command of standard office software and collaboration tools (e.g., G Suite, Microsoft Office Suite, Slack, Zoom). You must be a confident communicator, both written and verbal, capable of liaising professionally with internal teams, external partners, and clients. Discretion and the ability to handle confidential information with utmost professionalism are paramount. This role requires a self-starter mentality, a proactive problem-solving approach, and the ability to thrive in a fast-paced, remote environment. You will be instrumental in optimizing administrative efficiency and supporting key business functions, contributing to the operational success of our client, even while working remotely and supporting operations that touch the **Nyeri, Nyeri, KE** area. If you are a highly motivated administrative professional with a passion for organization and efficiency in a remote setting, we encourage you to apply.
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Remote Executive Assistant & Operations Manager
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant & Operations Manager to provide comprehensive support to senior leadership and manage critical operational functions. This role is integral to ensuring the smooth and efficient day-to-day running of the business, all from a remote setting. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and managing travel arrangements. Beyond administrative duties, you will also oversee various operational tasks, including vendor management, process improvement initiatives, and ensuring compliance with company policies. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, outstanding communication abilities, and the proficiency to manage multiple priorities simultaneously. As this is a remote position, a high degree of self-discipline, initiative, and the ability to work independently are paramount. You will serve as a key liaison between executives and other departments, as well as external partners. This is an excellent opportunity for a versatile professional to contribute significantly to a dynamic organization while enjoying the flexibility of a fully remote role. You will be entrusted with confidential information and will play a vital role in supporting strategic decision-making. We are looking for a candidate who is a resourceful problem-solver, adept at anticipating needs, and committed to providing a high level of professional support. The ability to adapt to changing priorities and maintain composure under pressure is essential. Your contribution will be critical in maintaining operational efficiency and supporting the executive team's success. Join us and be the cornerstone of our client's remote operational framework, ensuring seamless support and administrative excellence.
Responsibilities:
Responsibilities:
- Manage and organize complex executive calendars, scheduling meetings, appointments, and calls.
- Prepare agendas, take minutes, and track action items for meetings.
- Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.
- Draft, review, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications with professionalism and efficiency.
- Oversee and improve operational processes for efficiency and effectiveness.
- Manage vendor relationships and contracts, ensuring timely service delivery and cost-effectiveness.
- Assist in budget tracking and expense reporting.
- Ensure compliance with company policies and procedures.
- Serve as a primary point of contact for internal and external stakeholders.
- Conduct research and prepare background information for meetings and projects.
- Manage and organize digital and physical files and records.
- Proactively identify and address operational challenges.
- Support the executive team with ad-hoc projects and tasks as needed.
- Proven experience as an Executive Assistant or similar role, with significant administrative and operational management responsibilities.
- Exceptional organizational and time-management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage a demanding workload.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience working in a remote environment is highly preferred.
- Strong problem-solving skills and a detail-oriented approach.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant - Project Management Focus
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is crucial for streamlining executive operations, managing complex schedules, and facilitating efficient communication within a globally distributed team. The ideal candidate will have a proven track record in administrative support, exceptional organizational skills, and a strong proficiency in various office productivity and project management tools. You will be the central point of contact for managing executive calendars, coordinating meetings, preparing documentation, and ensuring smooth workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, meeting materials, and take minutes for executive meetings.
- Conduct research and prepare reports, presentations, and other documents as needed.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Assist with project coordination, tracking deadlines, and follow-up actions to ensure project milestones are met.
- Manage and organize electronic and physical filing systems.
- Handle incoming and outgoing communications, including emails and correspondence.
- Support executives in preparing for conferences, events, and other engagements.
- Anticipate executive needs and proactively address potential issues.
- Maintain confidentiality and handle sensitive information with discretion.
- Utilize various software applications, including Microsoft Office Suite, Google Workspace, and project management tools.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Monday.com) is highly desirable.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Ability to work independently, take initiative, and problem-solve effectively.
- Strong attention to detail and accuracy.
- Demonstrated ability to adapt to new technologies and software quickly.
- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
- Proven experience in managing remote teams or supporting remote executives is an advantage.
- This fully remote role demands a high level of self-discipline and communication proficiency. You will be a critical support system for our client's leadership team, enabling them to focus on strategic initiatives. Our client values individuals who are adaptable, proactive, and committed to excellence in a virtual setting. The opportunity to contribute to a high-performing team from anywhere in the world makes this a unique and rewarding position. Your ability to anticipate needs, manage complex logistics, and maintain seamless operations will be key to your success. We are looking for a dedicated professional who thrives in a dynamic, remote-first environment and is passionate about providing top-tier administrative support. The structured yet flexible nature of this role allows for excellent work-life integration, powered by technology and clear communication protocols.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant & Operations Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant and Operations Coordinator to provide comprehensive remote support. This role is crucial for ensuring the smooth functioning of daily operations, managing executive schedules, and facilitating communication across various departments. You will act as the primary point of contact for internal and external inquiries, handle complex calendaring, coordinate meetings, manage travel arrangements, and prepare essential documentation. The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and a professional demeanor, all while thriving in a remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls across multiple time zones.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence, responding appropriately or redirecting as necessary.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Organize and facilitate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Conduct research on various topics as requested by executives.
- Manage and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Handle confidential information with discretion and professionalism.
- Assist with budget tracking and expense report processing.
- Proactively identify and address potential issues or inefficiencies in operational processes.
- Serve as a liaison between executives and internal staff, clients, and external partners.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator, preferably supporting C-level executives.
- Proven ability to manage complex calendars and prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet).
- Strong organizational and time management skills with exceptional attention to detail.
- Ability to work independently, anticipate needs, and take initiative.
- Discretion and a high level of professionalism in handling confidential matters.
- Familiarity with remote collaboration tools and best practices.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant - Global Operations Support
Posted 20 days ago
Job Viewed
Job Description
Our client is a rapidly expanding international firm seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their global leadership team. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating international travel arrangements, preparing essential documents, and facilitating seamless communication across different time zones and departments. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to anticipate needs and proactively address challenges. You must be a self-starter, comfortable working independently with minimal supervision, and possess excellent written and verbal communication skills. Proficiency in virtual collaboration tools and a strong command of office productivity software are essential. Responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and resolving conflicts across multiple time zones.
- Coordinating and booking complex international and domestic travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading a variety of documents, presentations, and reports.
- Acting as a primary point of contact for internal and external stakeholders, filtering inquiries and ensuring timely responses.
- Organizing and preparing materials for meetings, including agendas, minutes, and background information.
- Conducting research and compiling data as requested by executives.
- Handling confidential information with the utmost discretion.
- Managing expense reporting and reimbursements.
- Liaising with various departments to gather information and ensure project timelines are met.
- Proactively identifying and resolving logistical issues before they arise.
- Maintaining and organizing digital files and records.
- Assisting with special projects as assigned.
- Proven experience as an Executive Assistant, preferably supporting senior-level executives in a global context.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and a high level of professionalism.
- A bachelor's degree or equivalent experience is highly desirable.
- Strong problem-solving abilities and a proactive mindset.
- Must be able to work independently and demonstrate initiative.
This advertiser has chosen not to accept applicants from your region.
7
Remote Operations Manager - Administrative
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions within a fully remote setting. This role is essential for ensuring the smooth and efficient day-to-day operations of the organization, managing resources, and supporting the broader team. The successful candidate will be responsible for developing and implementing operational policies and procedures, managing office supplies and vendor relationships, coordinating meeting schedules, and assisting with HR-related administrative tasks. You will also play a key role in optimizing workflows, identifying areas for improvement, and implementing solutions to enhance productivity and efficiency across the company. Strong communication skills are vital, as you will be the central point of contact for various internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a high level of accuracy in a remote environment is crucial. This position requires a keen eye for detail, excellent problem-solving abilities, and a commitment to providing exceptional support. You will be instrumental in maintaining a cohesive and productive remote work culture. The primary administrative hub associated with this role is in **Kitale, Trans-Nzoia, KE**, however, the position is entirely remote.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage daily administrative operations in a fully remote environment.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and compliance.
- Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
- Coordinate and schedule meetings, appointments, and travel arrangements for the team.
- Provide administrative support to various departments, including HR, finance, and operations.
- Assist in the onboarding process for new remote employees, ensuring they have the necessary resources and information.
- Maintain organized and up-to-date digital filing systems and databases.
- Identify and implement process improvements to streamline workflows and boost productivity.
- Act as a liaison between employees and management on administrative matters.
- Ensure a high standard of communication and service delivery across all administrative functions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative or operations management, preferably in a remote setting.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational and time management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Exceptional communication, interpersonal, and problem-solving skills.
- Experience with project management tools and CRM software is a plus.
- Demonstrated ability to work independently with minimal supervision.
- High level of attention to detail and accuracy.
- A proactive approach to identifying and resolving challenges.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant to Operations Director
Posted 16 days ago
Job Viewed
Job Description
Our client, a dynamic organization with a focus on efficient operations, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their Operations Director. This role is crucial in ensuring the smooth day-to-day functioning of the operational department, managing schedules, communications, and administrative tasks, all while working remotely. The operational hub is based in Kitale, Trans-Nzoia, KE , but this position requires you to perform your duties from any location. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements (both virtual and, when necessary, in-person), preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. Strong proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Key responsibilities include screening and prioritizing communications, managing expense reports, conducting research, and maintaining organized digital filing systems. You will act as a key liaison between the Operations Director and internal/external stakeholders, ensuring timely and effective information flow. This remote role demands excellent time management skills and the ability to multitask effectively in a fast-paced environment. Qualifications include a Bachelor's degree or a relevant diploma, coupled with a minimum of 3-5 years of experience as an Executive Assistant, preferably supporting senior management. Proven experience in remote work settings and familiarity with virtual project management tools are highly valued. You will play a vital role in enhancing the productivity and efficiency of the operations leadership. This is an excellent opportunity for a seasoned administrative professional seeking a challenging and rewarding remote role. If you are a detail-oriented, self-motivated individual who thrives in a virtual setting, we encourage you to apply.
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