4 Remote Executive Assistant Operations Coordinator jobs in whatjobs
Remote Executive Assistant & Operations Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant and Operations Coordinator to provide comprehensive remote support. This role is crucial for ensuring the smooth functioning of daily operations, managing executive schedules, and facilitating communication across various departments. You will act as the primary point of contact for internal and external inquiries, handle complex calendaring, coordinate meetings, manage travel arrangements, and prepare essential documentation. The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and a professional demeanor, all while thriving in a remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls across multiple time zones.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence, responding appropriately or redirecting as necessary.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Organize and facilitate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Conduct research on various topics as requested by executives.
- Manage and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Handle confidential information with discretion and professionalism.
- Assist with budget tracking and expense report processing.
- Proactively identify and address potential issues or inefficiencies in operational processes.
- Serve as a liaison between executives and internal staff, clients, and external partners.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator, preferably supporting C-level executives.
- Proven ability to manage complex calendars and prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet).
- Strong organizational and time management skills with exceptional attention to detail.
- Ability to work independently, anticipate needs, and take initiative.
- Discretion and a high level of professionalism in handling confidential matters.
- Familiarity with remote collaboration tools and best practices.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant & Operations Coordinator
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide comprehensive remote support. This role is crucial for ensuring the smooth functioning of daily operations for a busy executive team, managing a diverse range of administrative tasks from a remote setting. The ideal candidate will be adept at managing schedules, coordinating complex logistics, preparing reports, and acting as a primary point of contact. You will thrive in a fast-paced environment, possess exceptional communication skills, and maintain a high level of discretion and professionalism. This is a fully remote position, requiring self-discipline and the ability to work autonomously.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and plan virtual meetings, ensuring all necessary participants, materials, and technical requirements are in place.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as required by the executive team.
- Manage and organize digital files and records, ensuring accessibility and security.
- Handle incoming communications, screening calls and emails, and prioritizing urgent matters.
- Assist with the preparation of budgets and expense reports.
- Coordinate with internal departments and external stakeholders to facilitate smooth workflows.
- Act as a liaison between executives and staff, communicating instructions and gathering information.
- Proactively identify and address potential issues or inefficiencies in administrative processes.
- Support special projects and initiatives as assigned.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management tools is a plus.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize effectively, and adapt to changing demands.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a remote team.
- Demonstrated ability to handle confidential information with discretion.
- Prior experience in a remote work environment is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant & Operations Coordinator
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant & Operations Coordinator to provide comprehensive administrative and operational support. This is a fully remote, critical role supporting senior leadership and ensuring the smooth functioning of daily operations. You will manage complex calendars, coordinate meetings across multiple time zones, handle travel arrangements, prepare reports and presentations, and manage correspondence with discretion. A key aspect of this role involves streamlining operational processes, implementing new administrative systems, and serving as a point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, coupled with a strong command of office software and remote collaboration tools. You should be adept at anticipating needs, managing priorities, and maintaining confidentiality. Experience in operational coordination, project management support, or a similar executive support role is highly valued. This position requires a high level of initiative, adaptability, and a commitment to delivering exceptional support in a virtual environment. Responsibilities include:
- Managing executive calendars, scheduling appointments, and coordinating meetings.
- Arranging domestic and international travel, including itineraries and accommodations.
- Preparing reports, presentations, and meeting minutes.
- Handling incoming and outgoing correspondence and communications.
- Streamlining administrative and operational processes.
- Managing vendor relationships and office supplies for a remote setup.
- Providing support for special projects and initiatives.
- Acting as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant, Administrative Officer, or in a similar role.
- Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Proficiency with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote setting.
- Experience in process improvement or operational coordination is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant & Operations Coordinator
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide comprehensive administrative support in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of executive functions and business processes from a distance. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in an independent, home-based work environment. You will manage complex calendars, coordinate meetings across different time zones, handle confidential information with discretion, and proactively anticipate the needs of the executives and the team. This is a remote-first position, emphasizing digital collaboration and efficient workflow management.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling appointments, meetings, and travel arrangements (virtual and, when necessary, in-person).
- Prepare agendas, take minutes, and track action items for various meetings.
- Handle correspondence, including emails and phone calls, with professionalism and timeliness.
- Conduct research and prepare reports or presentations as required.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Coordinate logistics for virtual events and team-building activities.
- Assist with budget tracking, expense reporting, and invoice processing.
- Proactively identify and resolve administrative issues before they arise.
- Liaise with internal departments and external stakeholders to facilitate communication and workflow.
- Uphold a high level of confidentiality and discretion in all tasks.
- Support the implementation and refinement of remote work policies and best practices.
- Act as a digital gatekeeper, ensuring efficient information flow.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting multiple senior leaders.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in office productivity suites (e.g., Google Workspace, Microsoft Office).
- Experience with project management tools and virtual collaboration platforms.
- Ability to work autonomously, take initiative, and adapt to changing priorities.
- Discretion and a strong understanding of confidentiality are paramount.
- A proactive, problem-solving mindset and a positive attitude.
- Minimum of 3 years of relevant experience.
- High school diploma or equivalent; further education or certifications in business administration are a plus.
This advertiser has chosen not to accept applicants from your region.
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