3,096 Remote Executive Assistant Office Manager jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client is actively seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions by managing schedules, communications, and administrative tasks with utmost discretion and professionalism. The ideal candidate will be adept at anticipating needs, managing competing priorities, and maintaining confidentiality in a fast-paced, fully remote work environment. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless coordination and efficient workflow.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, proactively resolving conflicts.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Coordinate and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.
- Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate individuals.
- Maintain organized digital and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring adherence to company policies.
- Conduct research and compile information as requested by executives.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of the executive team and proactively address potential issues.
- Handle sensitive and confidential information with the highest degree of discretion and integrity.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant, Remote Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a flexible and dynamic work environment for a professional who excels at managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive tasks. You will be an indispensable partner to our senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, screening calls, and managing emails effectively.
- Conduct research on various topics as required by executives.
- Maintain and organize confidential files and records.
- Assist with expense reporting and budget tracking for executive office needs.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and information dissemination.
- Undertake special projects and ad-hoc administrative tasks as assigned.
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote capacity.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Ability to handle confidential information with discretion and professionalism.
- Experience with travel booking and expense management systems.
- Proactive and resourceful problem-solver.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Office Manager
Posted 2 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and detail-oriented Remote Executive Office Manager to provide comprehensive administrative and operational support to their leadership team. This position is fully remote, requiring you to manage office functions and support executives from your home office. Your responsibilities will include managing executive calendars, scheduling complex meetings, coordinating travel arrangements (virtual and occasional physical), and handling all incoming and outgoing correspondence with professionalism. You will prepare reports, presentations, and other documents, maintain organized digital filing systems, and ensure the smooth flow of information. The role also involves managing office supplies (for remote staff if applicable), coordinating virtual events, and acting as a liaison between executives and internal/external stakeholders. You will be expected to proactively identify and address potential issues, streamline administrative processes, and contribute to the overall efficiency of the executive team. The ideal candidate possesses exceptional organizational and time management skills, excellent written and verbal communication abilities, and a strong command of virtual collaboration tools. Discretion and confidentiality are paramount. We are seeking a self-starter who is proactive, resourceful, and capable of working independently with minimal supervision. A solid understanding of remote work best practices and the ability to adapt quickly to changing priorities are crucial. This is an exciting opportunity to support key leaders in a growing organization and make a tangible impact on its success, all while enjoying the benefits of a remote role.
Location: Bungoma, Bungoma, KE
Location: Bungoma, Bungoma, KE
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Manager
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly experienced and organized Remote Executive Administrative Manager to oversee and streamline administrative operations. This is a critical fully remote position, allowing you to manage administrative functions from anywhere. You will be responsible for developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing the performance of administrative staff. Key duties include ensuring efficient office operations, managing vendor relationships, coordinating executive schedules, and facilitating internal and external communications. The ideal candidate will possess exceptional leadership, organizational, and communication skills, with a proven ability to manage teams remotely. You should have extensive experience in administrative management, a strong understanding of office operations, and proficiency in various office management software. Problem-solving abilities and a proactive approach to identifying and resolving issues are essential. This role requires meticulous attention to detail and the ability to handle multiple priorities effectively in a virtual environment. We are looking for a candidate who can drive efficiency, improve processes, and ensure a high level of administrative support across the organization. This is an exciting opportunity to make a significant impact on operational effectiveness. The position is notionally associated with Kakamega, Kakamega, KE , but is a completely remote role. Your strategic management of administrative resources will be crucial for supporting the company's growth and operational goals. You will be empowered to implement innovative solutions that enhance productivity and streamline workflows. We are committed to fostering a supportive and efficient work environment, even in a remote setting.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant & Office Manager
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant and Office Manager
Posted 18 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
7
Executive Remote Administrative Manager
Posted 17 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Manager to provide crucial support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and overseeing various administrative projects. You will be the primary point of contact for internal and external stakeholders, requiring exceptional professionalism and discretion. Responsibilities include managing executive calendars, coordinating travel arrangements, preparing reports and presentations, organizing virtual meetings, and implementing efficient administrative systems. You will also be tasked with streamlining office procedures and managing office supplies and vendor relationships, even in a remote context.
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
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8
Senior Executive Assistant & Office Manager (Remote)
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Office Manager to join their fully remote administrative team. This role is integral to ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for managing executive schedules, coordinating complex travel arrangements, handling communications, and overseeing various administrative functions. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a dynamic, remote work environment.
Responsibilities:
Responsibilities:
- Manage and organize complex calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate and book domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research on various topics as needed and prepare summaries.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Oversee the procurement and management of office supplies and equipment for remote staff as needed.
- Assist with onboarding new remote employees, providing necessary administrative support.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Maintain a high level of professionalism and provide exceptional support to the executive team.
- Location: This is a fully remote position, supporting our client's operations in the Embu, Embu, KE area, but open to candidates across Kenya.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or Office Manager, with significant experience supporting C-suite executives in a remote capacity.
- Proven ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Meet, Slack).
- Strong written and verbal communication skills.
- Experience with travel booking platforms and expense management software.
- A proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Professional demeanor and a strong work ethic.
- Experience managing virtual teams or remote office operations is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
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