2,515 Remote Executive Administrative Assistant jobs in Kenya
Executive Assistant - Remote Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
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Executive Administrative Assistant - Remote Executive Support
Posted 21 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position requiring exceptional discretion, professionalism, and the ability to manage a wide range of administrative tasks with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. Your role will involve serving as a primary point of contact for internal and external stakeholders, ensuring efficient communication and workflow. Strong organizational skills, meticulous attention to detail, and proficiency with office productivity software are essential. You will proactively anticipate the needs of the executives you support and take initiative to resolve issues before they arise. Excellent written and verbal communication skills are paramount, as is the ability to multitask and prioritize effectively in a remote work setting. The ideal candidate will have extensive experience supporting C-level executives, with a strong understanding of corporate environments. You should be adept at managing multiple projects simultaneously and maintaining a high level of accuracy. This is a critical support role that requires a reliable, detail-oriented, and resourceful individual. Your ability to maintain confidentiality and handle sensitive matters with tact and professionalism will be highly valued. We are looking for someone who thrives in a dynamic, remote work environment and is committed to providing seamless administrative support. Join our team and play an integral part in the efficiency and effectiveness of our executive operations.
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Remote Executive Administrative Assistant (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership from a fully remote capacity. This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring meticulous attention to detail, exceptional organizational skills, and a high degree of professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will have a proven history of providing high-level administrative support in a fast-paced environment.
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant, Remote Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a flexible and dynamic work environment for a professional who excels at managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive tasks. You will be an indispensable partner to our senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, screening calls, and managing emails effectively.
- Conduct research on various topics as required by executives.
- Maintain and organize confidential files and records.
- Assist with expense reporting and budget tracking for executive office needs.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and information dissemination.
- Undertake special projects and ad-hoc administrative tasks as assigned.
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote capacity.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Ability to handle confidential information with discretion and professionalism.
- Experience with travel booking and expense management systems.
- Proactive and resourceful problem-solver.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Operations Manager - Remote Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is a dynamic and rapidly growing organization seeking a highly organized and proactive Senior Operations Manager to join their executive team in a fully remote capacity. This critical role will provide comprehensive operational support, ensuring the smooth and efficient functioning of various business units and projects. You will be responsible for managing day-to-day operations, coordinating cross-departmental initiatives, implementing process improvements, and supporting strategic planning efforts. The ideal candidate will possess a strong understanding of business operations, excellent project management skills, and a proven ability to thrive in a fast-paced, remote work environment. You will serve as a key liaison between leadership and staff, facilitating communication and driving accountability.
Key responsibilities include:
Key responsibilities include:
- Overseeing and managing daily operational activities across multiple departments to ensure efficiency and effectiveness.
- Developing, implementing, and monitoring operational policies and procedures to streamline workflows and enhance productivity.
- Leading and managing strategic projects from inception to completion, ensuring they are delivered on time and within scope.
- Coordinating communication and collaboration between different teams and departments, ensuring alignment with company goals.
- Analyzing operational data to identify areas for improvement and developing data-driven solutions.
- Managing budgets, resources, and vendor relationships to optimize operational costs.
- Providing executive support to senior leadership, including preparing reports, presentations, and facilitating meetings.
- Implementing and managing technology solutions to enhance operational efficiency.
- Ensuring compliance with relevant regulations and industry standards.
- Developing and nurturing strong relationships with internal and external stakeholders.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and confidential Remote Executive Assistant to provide comprehensive support to senior executives. This is a fully remote position, offering the flexibility to manage your workload from home while ensuring seamless operational support. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements. The ideal candidate will possess exceptional communication skills, both written and verbal, and the ability to anticipate needs and act with discretion. Your duties will include preparing reports, presentations, and correspondence, as well as managing confidential documents and information. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and efficiency. Experience with virtual collaboration tools and cloud-based productivity suites is essential. The ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment is crucial. You will be responsible for handling a wide range of administrative tasks, including expense reporting, invoice processing, and database management. This role requires a keen eye for detail, excellent organizational skills, and a proactive approach to problem-solving. You will support executives in achieving their objectives by streamlining administrative processes and ensuring smooth day-to-day operations. Confidentiality and integrity are paramount in this position. This is an excellent opportunity for a dedicated and experienced administrative professional to join a leading organization and contribute significantly in a remote capacity.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
- Excellent calendar management and scheduling skills.
- Strong organizational and time management abilities.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and manage multiple priorities effectively.
- Proactive and resourceful problem-solving skills.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Office Manager
Posted 3 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and detail-oriented Remote Executive Office Manager to provide comprehensive administrative and operational support to their leadership team. This position is fully remote, requiring you to manage office functions and support executives from your home office. Your responsibilities will include managing executive calendars, scheduling complex meetings, coordinating travel arrangements (virtual and occasional physical), and handling all incoming and outgoing correspondence with professionalism. You will prepare reports, presentations, and other documents, maintain organized digital filing systems, and ensure the smooth flow of information. The role also involves managing office supplies (for remote staff if applicable), coordinating virtual events, and acting as a liaison between executives and internal/external stakeholders. You will be expected to proactively identify and address potential issues, streamline administrative processes, and contribute to the overall efficiency of the executive team. The ideal candidate possesses exceptional organizational and time management skills, excellent written and verbal communication abilities, and a strong command of virtual collaboration tools. Discretion and confidentiality are paramount. We are seeking a self-starter who is proactive, resourceful, and capable of working independently with minimal supervision. A solid understanding of remote work best practices and the ability to adapt quickly to changing priorities are crucial. This is an exciting opportunity to support key leaders in a growing organization and make a tangible impact on its success, all while enjoying the benefits of a remote role.
Location: Bungoma, Bungoma, KE
Location: Bungoma, Bungoma, KE
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7
Remote Executive Administrative Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly experienced and organized Remote Executive Administrative Manager to oversee and streamline administrative operations. This is a critical fully remote position, allowing you to manage administrative functions from anywhere. You will be responsible for developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing the performance of administrative staff. Key duties include ensuring efficient office operations, managing vendor relationships, coordinating executive schedules, and facilitating internal and external communications. The ideal candidate will possess exceptional leadership, organizational, and communication skills, with a proven ability to manage teams remotely. You should have extensive experience in administrative management, a strong understanding of office operations, and proficiency in various office management software. Problem-solving abilities and a proactive approach to identifying and resolving issues are essential. This role requires meticulous attention to detail and the ability to handle multiple priorities effectively in a virtual environment. We are looking for a candidate who can drive efficiency, improve processes, and ensure a high level of administrative support across the organization. This is an exciting opportunity to make a significant impact on operational effectiveness. The position is notionally associated with Kakamega, Kakamega, KE , but is a completely remote role. Your strategic management of administrative resources will be crucial for supporting the company's growth and operational goals. You will be empowered to implement innovative solutions that enhance productivity and streamline workflows. We are committed to fostering a supportive and efficient work environment, even in a remote setting.
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8
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth operation of executive functions from a remote-first environment. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include screening and prioritizing communications, managing executive correspondence, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced setting. Proficiency in office productivity suites and virtual collaboration tools is essential. This is a fully remote position, allowing you to work from anywhere within Kenya. Your primary focus will be to enhance the productivity of the executives you support, streamlining their workflows and allowing them to concentrate on strategic initiatives. You will be expected to maintain a high level of professionalism, excellent written and verbal communication skills, and a proven ability to anticipate needs and solve problems independently. A strong understanding of business etiquette and best practices for remote work is paramount. The ability to adapt to changing priorities and manage multiple projects simultaneously will be crucial for success. You will play a vital role in maintaining efficient communication channels and supporting the overall administrative infrastructure of our client's executive team, all while enjoying the flexibility of a remote work arrangement. The ideal candidate should demonstrate initiative, resourcefulness, and a commitment to delivering high-quality administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, as well as preparing detailed itineraries.
- Prepare, edit, and proofread documents, reports, presentations, and other materials for executive review.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact for internal and external communications directed to executives.
- Screen and prioritize incoming correspondence, emails, and phone calls.
- Conduct research and compile data for various projects and reports as requested.
- Assist with event planning and coordination for executive meetings and offsites.
- Maintain organized digital and physical filing systems.
- Develop and implement administrative procedures to improve efficiency.
- Provide general administrative support, including data entry, document management, and expense reporting.
- Proactively identify and address potential issues before they escalate.
- Foster positive relationships with key stakeholders through professional and timely communication.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and professionalism.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in a remote-first environment is a plus.
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