2,779 Executive Virtual Assistant Remote jobs in Kenya
Executive Virtual Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This role is a fully remote position, demanding exceptional time management, communication, and problem-solving skills. You will be responsible for managing complex calendars, scheduling and coordinating meetings, preparing agendas and minutes, and handling extensive travel arrangements, including flights, accommodation, and itineraries. Your duties will extend to managing correspondence, drafting emails and professional documents, conducting research, and preparing presentations and reports. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. You will also be tasked with managing projects, tracking deliverables, and assisting with various administrative tasks to ensure the smooth operation of executive functions. Proficiency in a wide range of office software suites, virtual collaboration tools, and project management software is essential. The ability to anticipate needs, prioritize tasks efficiently, and adapt to a fast-paced, remote work environment is crucial. We are looking for an individual who is detail-oriented, highly resourceful, and capable of working independently with minimal supervision. This remote role offers the flexibility to work from anywhere while contributing significantly to the productivity and success of our client's executive team. Strong written and verbal communication skills are a must.
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Remote Executive Virtual Assistant
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly proactive and detail-oriented Remote Executive Virtual Assistant to provide comprehensive administrative and operational support to senior executives. This role is crucial for ensuring the smooth functioning of daily operations and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a virtual environment. As this is a fully remote position, the successful candidate will be adept at leveraging technology for seamless communication and task management.
Key Responsibilities:
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
Key Responsibilities:
- Manage and organize executive calendars, scheduling appointments, meetings, and travel arrangements.
- Handle confidential information with the utmost discretion.
- Prepare correspondence, reports, presentations, and other documents.
- Conduct research and compile information as needed for executive projects.
- Manage incoming and outgoing communications, including emails and phone calls.
- Coordinate virtual meetings, including setting up conference calls and distributing agendas.
- Assist with expense reporting and invoice processing.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Maintain organized digital filing systems and databases.
- Provide support for special projects and initiatives as assigned.
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex schedules and logistics.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration platforms and project management tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Strong problem-solving skills.
- A reliable internet connection and a dedicated home office setup.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Manager & Executive Assistant
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant & Office Manager
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant and Office Manager to provide comprehensive administrative support in a fully remote capacity. This role offers the flexibility to work from your home office, contributing to the smooth operation of our business without geographical constraints. You will be responsible for managing the executive's calendar, scheduling appointments, coordinating travel arrangements, and preparing meeting agendas and minutes. A key aspect of this role involves managing correspondence, screening calls, and acting as a liaison between the executive and internal/external stakeholders. You will also oversee general office administration tasks, including managing digital filing systems, organizing virtual events and team meetings, and ensuring efficient communication flows. Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is essential. Experience with project management tools and virtual collaboration platforms (e.g., Slack, Zoom, Asana) is highly valued. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and strong time management abilities, enabling them to prioritize tasks effectively in a fast-paced environment. Excellent written and verbal communication skills are paramount. You must be resourceful, able to anticipate needs, and proactively solve problems with minimal supervision. Maintaining confidentiality and exercising sound judgment are critical components of this position. This is an excellent opportunity for a dedicated administrative professional to leverage their skills in a remote setting, supporting a key member of our leadership team and contributing to the overall efficiency of operations based in and around Nakuru, Nakuru, KE .
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant and Office Manager
Posted 21 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
8
Remote Office Administrator & Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
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