2,963 Executive Administrative Assistant Remote Operations Support jobs in Kenya
Senior Executive Assistant - Remote Office Management
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
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Senior Administrative Manager - Remote Operations Support
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to lead and enhance their remote operational support functions. This is a fully remote position, offering the flexibility to manage administrative excellence from any location. The ideal candidate will have extensive experience in managing diverse administrative operations, optimizing office workflows, and implementing efficient systems. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (remotely), and ensuring the smooth functioning of daily operations for a distributed workforce. Strong leadership, exceptional organizational skills, and a commitment to creating a productive remote work environment are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and implement administrative policies and procedures to ensure efficient and effective operations.
- Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
- Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service delivery.
- Coordinate office logistics and support for remote employees, including equipment procurement and IT liaison.
- Implement and maintain efficient filing and record-keeping systems, both physical and digital.
- Manage the onboarding and offboarding processes for administrative staff.
- Ensure compliance with relevant regulations and company policies.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Lead and mentor a team of administrative professionals in a remote setting.
- Continuously identify opportunities for process improvement and implement new administrative technologies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on operational support.
- Proven track record of improving administrative efficiency and managing budgets effectively.
- Strong understanding of office management principles and best practices.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and administrative management tools.
- Exceptional organizational and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working effectively in a fully remote team is essential.
- This role is based in the wider **Embu, Embu, KE** region, but is a fully remote opportunity.
This advertiser has chosen not to accept applicants from your region.
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Assistant Hotel General Manager - Remote Support
Posted 12 days ago
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Job Description
Our client, a leading hospitality management company, is seeking a dedicated and detail-oriented Assistant Hotel General Manager to provide remote support for its properties. This role is designed for an individual with a solid foundation in hotel operations and management, eager to contribute to operational excellence from a fully remote setting. You will assist the General Manager in overseeing daily operations, ensuring adherence to brand standards, managing guest services, and supporting staff development. This position offers a unique opportunity to gain broad experience in hospitality management while enjoying the flexibility of a remote work environment, contributing strategic oversight to hotels in the **Embu, Embu, KE** area.
Responsibilities:
Qualifications:
Responsibilities:
- Support the General Manager in overseeing all aspects of hotel operations, including front desk, housekeeping, food & beverage, and maintenance.
- Assist in implementing and enforcing operational policies and procedures to ensure efficiency and guest satisfaction.
- Help manage departmental budgets, labor costs, and inventory, ensuring financial objectives are met.
- Contribute to staff training and development programs, fostering a positive and productive work environment.
- Monitor guest feedback and online reviews, assisting in the development and implementation of service improvement initiatives.
- Ensure compliance with health, safety, and sanitation regulations.
- Assist in coordinating with vendors and suppliers to manage inventory and procurement.
- Utilize hotel management systems to track performance metrics and generate reports.
- Provide support for sales and marketing efforts aimed at increasing occupancy and revenue.
- Act as a point of contact for guest inquiries and concerns, ensuring prompt and satisfactory resolution.
- Aid in the implementation of new hotel technologies and operational enhancements.
- Maintain clear and effective communication channels with on-site teams and management.
Qualifications:
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Minimum of 3 years of experience in hotel operations or a supervisory role within the hospitality industry.
- Understanding of hotel operations, including front office, F&B, and housekeeping.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with hotel management software (PMS) is an advantage.
- Proactive attitude and willingness to learn and take on new responsibilities.
- Ability to work independently and effectively in a remote setting.
- A passion for providing excellent guest service.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Operations Support
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations Support
Posted 21 days ago
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Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our executive team's day-to-day activities. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing executive-level reports and presentations. Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. Key responsibilities include handling correspondence (email and phone), organizing and maintaining digital files, conducting research for various projects, and acting as a liaison between executives and internal/external stakeholders. You will also assist with event planning for virtual meetings and conferences. The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably supporting senior leadership. Excellent organizational and time-management skills, with a strong ability to multitask and prioritize effectively, are essential. Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Strong written and verbal communication skills, along with exceptional interpersonal skills, are necessary for interacting professionally with diverse individuals. Experience with project management tools or virtual collaboration platforms is a plus. A proactive approach to problem-solving and a high degree of professionalism and discretion are expected. This is a fully remote position, requiring a self-motivated individual with a dedicated workspace and reliable internet connection, capable of working independently while remaining a key part of a distributed team. If you are a highly efficient and resourceful administrative professional looking for a challenging remote role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Officer - Remote Leadership Support
Posted 17 days ago
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Job Description
Our client is seeking an exceptionally organized and detail-oriented Executive Administrative Officer to provide high-level administrative support to senior leadership within a fully remote operational structure. This role is critical in ensuring the smooth functioning of executive operations and requires a proactive approach to managing complex schedules, coordinating high-profile meetings, and preparing essential documentation. The ideal candidate will possess superior communication, interpersonal, and problem-solving skills, along with a proven ability to maintain confidentiality and handle sensitive information with discretion. You will be responsible for managing multiple calendars, arranging travel logistics (when applicable for virtual events or rare in-person gatherings), drafting correspondence, and preparing reports and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. You must be proficient in utilizing a range of virtual collaboration tools and productivity suites to manage tasks efficiently in a remote setting. This position demands a high degree of autonomy and the ability to anticipate needs and proactively address potential issues before they arise. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. You will also assist with special projects and initiatives as directed by the executives. We are looking for a polished professional who can represent the executive office with integrity and professionalism. This is a remote-first position, offering the flexibility to work from your chosen location while maintaining high standards of support. Your contribution will be instrumental in enabling our leadership team to focus on strategic priorities. We value individuals who are proactive, resourceful, and committed to delivering exceptional administrative support. This is an excellent opportunity to enhance your career by working closely with top leadership in a dynamic, virtual environment. Your organizational prowess and dedication to excellence will be highly appreciated. The successful candidate will demonstrate a keen understanding of executive needs and a commitment to facilitating efficient decision-making processes from afar. Experience in a fast-paced, remote environment is highly desirable.
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6
Senior Executive Assistant to CEO, Remote Operations Support
Posted 10 days ago
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Job Description
Our client, a fast-paced technology startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their Chief Executive Officer (CEO). This position requires exceptional organizational skills, a high degree of professionalism, and the ability to anticipate needs and manage complex schedules with discretion. You will be the right-hand person to the CEO, managing their calendar, coordinating meetings, preparing documents, and handling sensitive information with utmost confidentiality. The ideal candidate is a master of multitasking, possesses excellent communication skills, and is proficient in a variety of remote work tools and platforms.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar, including scheduling internal and external meetings, appointments, and travel.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Conduct research on various topics as needed to support the CEO's initiatives and decision-making.
- Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing communications.
- Organize and manage virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes.
- Handle confidential information with the highest level of discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Assist with personal tasks and errands as requested by the CEO, maintaining confidentiality.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Manage expense reports and reimbursements for the CEO.
- Maintain an organized system for filing and retrieving important documents and information.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably to C-suite executives in a remote or hybrid setting.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills, with excellent attention to detail.
- Ability to work independently, exercise good judgment, and maintain confidentiality.
- Proactive and resourceful approach to problem-solving.
- Experience in a tech startup or fast-paced environment is a plus.
- Adaptability to changing priorities and a willingness to take on new challenges.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant & Operations Manager
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant & Operations Manager to provide comprehensive support to senior leadership and manage critical operational functions. This role is integral to ensuring the smooth and efficient day-to-day running of the business, all from a remote setting. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and managing travel arrangements. Beyond administrative duties, you will also oversee various operational tasks, including vendor management, process improvement initiatives, and ensuring compliance with company policies. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, outstanding communication abilities, and the proficiency to manage multiple priorities simultaneously. As this is a remote position, a high degree of self-discipline, initiative, and the ability to work independently are paramount. You will serve as a key liaison between executives and other departments, as well as external partners. This is an excellent opportunity for a versatile professional to contribute significantly to a dynamic organization while enjoying the flexibility of a fully remote role. You will be entrusted with confidential information and will play a vital role in supporting strategic decision-making. We are looking for a candidate who is a resourceful problem-solver, adept at anticipating needs, and committed to providing a high level of professional support. The ability to adapt to changing priorities and maintain composure under pressure is essential. Your contribution will be critical in maintaining operational efficiency and supporting the executive team's success. Join us and be the cornerstone of our client's remote operational framework, ensuring seamless support and administrative excellence.
Responsibilities:
Responsibilities:
- Manage and organize complex executive calendars, scheduling meetings, appointments, and calls.
- Prepare agendas, take minutes, and track action items for meetings.
- Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.
- Draft, review, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications with professionalism and efficiency.
- Oversee and improve operational processes for efficiency and effectiveness.
- Manage vendor relationships and contracts, ensuring timely service delivery and cost-effectiveness.
- Assist in budget tracking and expense reporting.
- Ensure compliance with company policies and procedures.
- Serve as a primary point of contact for internal and external stakeholders.
- Conduct research and prepare background information for meetings and projects.
- Manage and organize digital and physical files and records.
- Proactively identify and address operational challenges.
- Support the executive team with ad-hoc projects and tasks as needed.
- Proven experience as an Executive Assistant or similar role, with significant administrative and operational management responsibilities.
- Exceptional organizational and time-management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage a demanding workload.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience working in a remote environment is highly preferred.
- Strong problem-solving skills and a detail-oriented approach.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant to Operations Director
Posted 17 days ago
Job Viewed
Job Description
Our client, a dynamic organization with a focus on efficient operations, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their Operations Director. This role is crucial in ensuring the smooth day-to-day functioning of the operational department, managing schedules, communications, and administrative tasks, all while working remotely. The operational hub is based in Kitale, Trans-Nzoia, KE , but this position requires you to perform your duties from any location. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements (both virtual and, when necessary, in-person), preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. Strong proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Key responsibilities include screening and prioritizing communications, managing expense reports, conducting research, and maintaining organized digital filing systems. You will act as a key liaison between the Operations Director and internal/external stakeholders, ensuring timely and effective information flow. This remote role demands excellent time management skills and the ability to multitask effectively in a fast-paced environment. Qualifications include a Bachelor's degree or a relevant diploma, coupled with a minimum of 3-5 years of experience as an Executive Assistant, preferably supporting senior management. Proven experience in remote work settings and familiarity with virtual project management tools are highly valued. You will play a vital role in enhancing the productivity and efficiency of the operations leadership. This is an excellent opportunity for a seasoned administrative professional seeking a challenging and rewarding remote role. If you are a detail-oriented, self-motivated individual who thrives in a virtual setting, we encourage you to apply.
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