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• Coordinate inbound and outbound logistics, ensuring timely and accurate processing of shipments.
• Manage and maintain inventory levels, conducting regular cycle counts and audits.
• Utilize warehouse management systems (WMS) to track inventory, orders, and shipments.
• Optimize warehouse layout and processes for maximum efficiency and space utilization.
• Liaise with transportation providers, suppliers, and internal teams to ensure smooth operations.
• Develop and implement logistics strategies to reduce costs and improve delivery times.
• Monitor key performance indicators (KPIs) and generate reports on warehouse operations.
• Address and resolve any logistical issues or discrepancies promptly.
• Ensure compliance with safety regulations and company policies within the warehouse environment.
• Communicate effectively with warehouse staff, drivers, and other stakeholders to provide clear instructions and updates.

• Proven experience in logistics, supply chain management, or warehouse operations.
• Proficiency in using Warehouse Management Systems (WMS) and other logistics software.
• Strong understanding of inventory control principles and practices.
• Excellent analytical and problem-solving skills.
• Effective communication and interpersonal skills for coordinating with remote teams and external partners.
• Ability to work independently and manage multiple priorities in a remote setting.
• Knowledge of transportation regulations and best practices.
• Proficiency in Microsoft Office Suite, particularly Excel.
• A Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field is preferred.
• Experience in leading or coordinating remote teams is a plus.

• Supervising daily warehouse activities, including receiving, warehousing, inventory control, and dispatch.
• Managing and optimizing inventory levels to meet demand while minimizing carrying costs.
• Ensuring the accuracy and integrity of inventory data through regular cycle counts and audits.
• Developing and implementing efficient warehouse layouts and workflows to improve productivity.
• Coordinating with transportation providers to ensure timely and cost-effective delivery of goods.
• Training and managing warehouse staff, ensuring adherence to safety protocols and operational procedures.
• Implementing and maintaining warehouse safety standards and procedures.
• Utilizing warehouse management systems (WMS) to track inventory, manage orders, and generate reports.
• Identifying and recommending process improvements to enhance operational efficiency and reduce waste.
• Collaborating with procurement and sales teams to ensure smooth supply chain flow.

• Supervise and coordinate all warehouse and logistics activities.
• Oversee inventory management, including cycle counting and stocktaking.
• Ensure efficient order picking, packing, and fulfillment processes.
• Manage shipping and receiving operations, coordinating with carriers.
• Maintain accurate inventory records and documentation.
• Optimize warehouse layout and space utilization.
• Ensure compliance with safety regulations and maintain a clean work environment.
• Train and supervise warehouse staff, assigning tasks and monitoring performance.
• Implement and utilize warehouse management systems (WMS).
• Identify and resolve operational issues and discrepancies.
• Coordinate with procurement and sales departments to meet operational demands.
• Contribute to continuous improvement initiatives in warehouse operations.

• High school diploma or equivalent; Associate's or Bachelor's degree in Logistics or a related field is a plus.
• Minimum of 3-5 years of experience in warehouse operations and logistics.
• Experience with Warehouse Management Systems (WMS) and inventory control.
• Knowledge of shipping, receiving, and inventory best practices.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Ability to lead and motivate a team.
• Understanding of health and safety regulations in a warehouse environment.
• Proficiency in basic computer applications (e.g., MS Office).
• Ability to work effectively in a hybrid environment, managing responsibilities both remotely and on-site.

• Analyze end-to-end supply chain operations to identify areas for improvement in efficiency and cost reduction.
• Develop and implement strategies for optimizing inventory management and warehousing processes.
• Evaluate transportation modes and routes to ensure timely and cost-effective delivery.
• Monitor key performance indicators (KPIs) for logistics and supply chain functions, providing regular reports.
• Collaborate with internal teams and external partners (e.g., carriers, suppliers) to ensure seamless operations.
• Identify risks and develop contingency plans to mitigate disruptions in the supply chain.
• Utilize advanced analytical tools and software to model supply chain scenarios and forecast demand.
• Recommend and implement technology solutions to enhance supply chain visibility and efficiency.
• Stay updated on industry best practices, regulations, and emerging trends in logistics and supply chain management.

About Trócaire

Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world's most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.

Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.

Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.

Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.

By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire's capacity to deliver both emergency relief and long-term development interventions across Somalia.

The Supply Chain & Logistics Assistant role supports these functions and reports directly to the Supply Chain and Logistics Manager. Based in Nairobi, with regular travel to field locations in Somalia, the role carries no line management responsibility but provides essential logistical support to programme teams, ensuring the smooth and effective implementation of logistics activities.

Key responsibilities

Procurement:

Coordinate with Project Managers to develop procurement plans and consolidate them into a single master plan.

Update and align programme procurement plans with the Supply Chain & Logistics Manager, maintaining timelines, budgets, and donor compliance.

Consolidate procurement requests by category and donor, verify specifications, and ensure proper filing of all PRs.

Assist the Supply Chain & Logistics Manager in supplier prequalification for goods, works, and services in Kenya and Somalia, ensuring compliance with Trócaire policies.

Manage the supplier register by category, ensuring compliance documents are up to date and retained in line with Trócaire's data protection and archiving policies.

Prepare RFQs, RFPs, and RFTs for goods, services, and works, and submit to the Supply Chain & Logistics Manager for review before procurement begins.

Identify suitable suppliers from the approved supplier database and register, and issue RFQs, RFPs, or RFTs for goods, services, and works based on efficiency and capacity.

Prepare bid matrices for goods, technical evaluation reports, and minutes for services and works, ensuring complete procurement documentation.

Draft purchase orders, manage approvals and signatures, and follow up with suppliers to ensure timely delivery.

Draft and support management of contracts for goods, works, services, and lease agreements in compliance with Trócaire policies and donor requirements.

Manage contracts for goods, works, services, and lease agreements, including monitoring performance, tracking milestones/renewals, and ensuring proper closure.

Maintain and update a contract management tracking sheet/register to ensure compliance, audit readiness, and timely action on renewals or closures.

Monitor supplier obligations under contracts and facilitate timely invoice verification and payment processing in line with Trócaire policies.

Ensure systematic filing and secure archiving of all procurement documents to support transparency, audit readiness, and institutional knowledge management.

Keep requestors updated on procurement progress through regular completion and sharing of the procurement monitoring sheet.

Collaborate with the Field Logistics & Procurement Officer to ensure all field procurement is compliant, well-documented, and audit-ready.

Conduct regular market surveys to identify potential suppliers, assess market trends, and inform competitive and value-driven procurement decisions.

Conduct regular quality checks and periodic performance evaluations of suppliers to ensure compliance, value for money, and continuous improvement.

Serve as the primary liaison with suppliers, fostering effective communication, accountability, and long-term partnership management.

Manage supplier relationships by ensuring clear communication, resolving issues, monitoring performance, and fostering long-term partnerships in line with Trócaire's policies.

Liaise with suppliers, contractors, and service providers to verify goods, works, and services, ensuring final delivery and certification of completion before processing payment requests.

Logistics:

Support implementation of supply chain and logistics policies across the Somalia Country Programme under the guidance of the Supply Chain & Logistics Manage

Ensure adequate office supplies through proactive planning and cost-effective procurement, reducing disruption risks and supporting operational continuity.

Ensure construction and rehabilitation activities comply with national regulations and Trócaire policies, mitigating legal and operational risks.

Monitor transport service contracts for compliance and completeness of procurement files, ensuring accountability and timely supplier payments.

Conduct field visits to audit compliance with Trócaire logistics policies, strengthen local capacity, and ensure transparent stock management.

Assets:

Draft and support management of lease agreements, ensuring compliance with organisational and donor requirements.

Manage contracts linked to equipment, facilities, or service providers, ensuring timely renewals, maintenance follow-up, and compliance with policies

Maintain comprehensive rehabilitation project files to support compliance, institutional memory, and donor reporting.

Warehouse & Stock Management:

Oversee receipt, storage, and safe transportation of goods to Gedo, Somalia, ensuring proper documentation and compliance with Trócaire procedures.

Work with project teams to track supplies from procurement to final distribution and provide regular progress updates.

Liaise with consignees to confirm receipt and quality of delivered goods and supplies.

Shipping, Clearing & Forwarding:

Coordinate and track cargo dispatches (air and road) to the field, ensuring proper documentation and confirmation of receipt from consignees.

Follow up with transporters, clearing agents, and logistics partners to ensure timely delivery and compliance with shipping/forwarding requirements.

Essential Requirements

Education & Professional Certifications:

Bachelor of Science degree in Procurement, Logistics, and Supply Chain Management from a recognized university in Kenya (Essential)

Chartered Institute of Procurement & Supply (CIPS) Diploma in Procurement (Added Advantage)

Certification in Humanitarian Logistics or Supply Chain Management from the Logistics Learning Alliance (LLA) (Added Advantage)

MEDLOG certification from LLA (Medical Logistics in Humanitarian Emergencies) (Added Advantage)

Experience (Essential):

Proven experience in procurement and logistics with an INGO, the Red Cross/Red Crescent Movement, and/or UN agencies (Essential)

Considerable background in procurement planning, supplier management, contract administration, warehousing, and fleet coordination (Essential)

Considerable understanding of donor regulations (e.g., BHA, CFGB, FCDO, ECHO) and Quality Standards.

Proficiency in MS Office (Excel, Word, Outlook); ERP/procurement systems is an advantage.

Demonstrated knowledge in market assessments, supplier evaluations, and value-for-money analysis.

Core Competencies (Essential):

High integrity, accountability, and commitment to transparency.

Strong organizational, analytical, and problem-solving skills.

Effective communication and relationship management with suppliers, partners, and stakeholders.

Ability to work under pressure, prioritize competing tasks, and deliver results in a humanitarian context.

Other Requirements (Essential):

Fluency in English (spoken and written) is Essential; Somali Language is an advantage

Understanding of the Somalia/Gedo operational context, including logistical and security challenges.

Commitment to Trócaire's safeguarding standards, humanitarian principles, and zero-tolerance approach to fraud and corruption.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire's safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here.

Closing Date for Applications is 22 September 2025

For the Candidate with the required experience and passion for the role, Trocaire Offers a competitive package of salary and benefits. Please the recruitment will be on rolling bases

please see job description attached. Local staff have a significant advantage.

To apply,

please send a copy of your CV and covering letter (quoting the job title

above)To

Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. All internal applicants are reminded of their obligations in relation to these policies.

At Trócaire, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of performance and integrity in line with our organisational values. All recruitment decisions are made on the basis of organizational needs. Trócaire is committed to creating an inclusive environment of mutual respect, recruiting and employing staff from diverse backgrounds and with diverse identities, at all levels in the organisation. We will not tolerate discrimination on the basis of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disability. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application

• Assist in managing incoming and outgoing shipments, ensuring accuracy and timeliness.
• Help maintain accurate inventory records and conduct cycle counts.
• Support the coordination of transportation schedules and routes.
• Learn and utilize logistics software for tracking and documentation.
• Communicate with carriers, suppliers, and internal teams to resolve issues.
• Prepare shipping documents, labels, and other required paperwork.
• Assist in organizing warehouse space for efficient flow of goods.
• Learn about safety protocols and ensure adherence in the workplace.
• Participate in training sessions and team meetings to enhance knowledge and skills.
• Shadow experienced logistics professionals to gain practical insights.
• Contribute to process improvement initiatives within the logistics department.
• Ensure compliance with company policies and industry regulations.
• Assist in generating reports on delivery performance and inventory status.
• Handle basic administrative tasks related to logistics operations.
• Develop an understanding of the end-to-end supply chain process.

• High school diploma or equivalent is required.
• Strong interest in logistics and supply chain management.
• Excellent organizational and time management skills.
• Good communication and interpersonal abilities.
• Proficiency in basic computer applications (e.g., Microsoft Office Suite).
• Ability to work both independently and as part of a team.
• Willingness to learn and adapt to new tasks and technologies.
• Attention to detail and accuracy.
• Physical ability to perform warehouse tasks as needed (lifting, moving items).
• Previous exposure to a warehouse or logistics environment is a plus, but not required.
• This role is based in Garissa, Garissa, KE and involves a hybrid work arrangement, offering a blend of remote learning and on-site practical training.

• Develop and implement efficient logistics strategies to support company growth and customer satisfaction.
• Manage the company's vehicle fleet, including procurement, maintenance scheduling, fuel management, and insurance.
• Optimize delivery routes and schedules to maximize efficiency, minimize costs, and ensure on-time deliveries.
• Oversee driver recruitment, training, scheduling, and performance management, ensuring compliance with all safety regulations and company policies.
• Utilize logistics software and technology to track shipments, monitor fleet performance, and analyze operational data.
• Establish and maintain strong relationships with third-party logistics providers, vendors, and suppliers.
• Develop and implement robust safety protocols for fleet operations and ensure compliance with all transportation laws and regulations.
• Monitor key performance indicators (KPIs) such as delivery times, vehicle utilization, fuel consumption, and operational costs, identifying areas for improvement.
• Manage the logistics budget effectively, ensuring cost control and operational efficiency.
• Troubleshoot and resolve any operational issues or disruptions that may arise in the delivery network.
• Stay abreast of industry best practices and technological advancements in logistics and fleet management.

• A Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 6 years of experience in logistics, fleet management, or transportation operations.
• Proven experience in managing large vehicle fleets and optimizing delivery routes.
• Strong understanding of supply chain principles, warehousing, and distribution.
• Excellent knowledge of transportation regulations, safety standards, and driver management.
• Proficiency in using logistics management software, GPS tracking systems, and data analysis tools.
• Strong leadership, communication, and interpersonal skills.
• Ability to work independently and make strategic decisions in a remote work environment.
• Experience in developing and managing budgets.
• Problem-solving skills with a focus on continuous improvement.
• Certification in Supply Chain Management or Logistics is a plus.