613 Beta Healthcare International jobs in Nairobi

Organization

• Adeso

Posted 7 Oct 2025 Closing date 17 Oct 2025

NOTE:
We've been encouraged by the strong interest in NEAR's
Executive Assistant
position and in our mission to advance more equitable, locally led, and accountable humanitarian action.

Given the high number of applications already received, we've decided to close this recruitment earlier than planned. Applications will now close on
Tuesday, 14th October 2025.
We hope this advance notice allows any remaining interested candidates enough time to apply. We remain committed to finding a candidate who will play a key role in supporting NEAR's leadership and ensuring effective coordination across our global network.

Thank you to everyone who has already applied and expressed interest in joining the NEAR team.

Organization:
NEAR (Network for Empowered Aid Response), (Hosted by Adeso – African Development Solutions)

Reporting To:
Executive Director

Duration:
12 months

Starting Date:
As soon as possible

Working with:
NEAR Secretariat; NEAR members; partners and donors

Duty Station:
Remote

About Near
NEAR (Network for Empowered Aid Response) is a Global South-led movement of local organisations committed to transforming the top-down humanitarian and development system. Our vision is a world where local communities have the resources and agency to respond to crises and development challenges on their own terms. NEAR is a membership based organisation with members coming from four regions: Africa, Asia and the Pacific, Latin America and the Caribbean, and the Middle East.

About Adeso
NEAR is currently hosted by Adeso, an expanding and vibrant African based international development and humanitarian organization. Adeso and NEAR both aspire to prevent and overcome situations that adversely affect community well-being by: Influencing policy change and enacting systemic change through innovative solutions led by local and national actors.

POSITION PURPOSE
The Executive Assistant will provide high-level administrative, coordination, and logistical support to the Executive Director (ED). The role will be instrumental in enhancing the ED's effectiveness and efficiency in leadership, communication, and coordination with internal and external stakeholders.

Specific Roles And Responsibilities

• Executive Support
• Manage the ED's calendar, schedule meetings, and coordinate appointments.
• Prepare and organize materials for meetings, presentations, and events.
• Support the ED with note-taking, follow-ups, and documentation of decisions and action points.
• Draft, proofread, and edit correspondence, reports, and other documents on behalf of the ED.
• Communication and Coordination
• Serve as a liaison between the ED and NEAR's internal teams, members, partners, and stakeholders.
• Monitor and prioritize incoming communication (emails, calls, requests), responding or redirecting as appropriate.
• Maintain a high degree of professionalism and discretion in handling confidential and sensitive information.
• Travel and Logistics
• Organize and coordinate travel arrangements for the ED, including visa processing, flight and accommodation bookings, and itinerary planning.
• Support logistics for meetings, conferences, webinars, and other events involving the ED.
• Administrative and Project Support
• Support the ED in tracking deadlines, deliverables, and strategic initiatives.
• Assist in preparing board and donor reports, presentations, and organizational updates.
• Maintain and update files, contact lists, and key organizational records.
• Support on other special projects, as assigned.

SUPERVISORY RESPONSIBILITY. This position has no supervisory responsibilities, currently. However, the Executive Assistant is expected to coordinate efforts with key personnel to achieve the position's purpose.

OTHER DUTIES. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Essential
EXPERIENCE AND QUALIFICATIONS

• At least 3–5 years of experience in a similar role, preferably in an international NGO or nonprofit setting.
• Proven ability to manage complex schedules and multitask in a fast-paced environment.
• Strong written and verbal communication skills in English.
• High degree of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Asana).

Desirable

• Experience working with civil society networks or locally-led organizations.
• Additional language skills (e.g., French, Arabic, Spanish) are an asset.
• Experience working in multicultural, geographically dispersed teams.

How to apply

APPLICATION PROCESS
All applications should be sent to by
17 October 2025
with
"Executive Assistant"
on the subject line. The selection committee will review all applications as they arrive.

Each Application Package Should Include The Following

• Cover letter with the applicant's current contact information (limited to one page)
• CV
• Two Professional References, with complete contact information
• Your expected annual gross pay in USD

All applicants must meet the minimum requirements described above. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.
Job details

Source

• Adeso

Type

• Job

Career category

• Administration/Finance

Years of experience

• 3-4 years

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Location: Remote – Kenya preferred

Type: Full-time or contract

Compensation: Base + performance-based bonuses

About the Role

We are looking for a highly organised and proactive
Executive Assistant
to help manage operations, partnerships, and outreach for an emerging technology venture at the intersection of energy, AI, and digital infrastructure.

This role blends strategy, research, and coordination, ideal for someone who's detail-oriented yet comfortable moving fast and engaging confidently with external stakeholders.

Key Responsibilities

• Track and coordinate partnership, investor, and event opportunities.
• Prepare documentation, applications, and scheduling for meetings and pitches.
• Manage calendars, communication pipelines, and follow-ups.
• Research ecosystem players, funding programs, and industry events.
• Support logistics and reporting across ongoing projects.

You Are

• A sharp communicator with excellent writing and research skills.
• Reliable, structured, and comfortable working autonomously.
• Familiar with digital tools (Google Workspace, Notion, Airtable, LinkedIn).
• Ideally have experience in startup ops, partnerships, or executive support.

Why This Role Matters

You'll be working directly with the founding team on high-impact initiatives shaping a new technology platform with global potential. It's a chance to learn, build, and grow inside a fast-evolving venture before it scales.

If this role feels like the right fit, apply through the link above and include a brief note on why it's yours: what makes you the person who should be in this seat.

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for an Executive Assistant. The role is located in Nairobi County, Kenya. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and offering general executive support. Daily tasks include coordinating schedules, handling confidential information, preparing reports, and communicating with various departments within the organization to ensure smooth operations.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Excellent Communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and handle multiple tasks
• Previous experience in a similar role or the healthcare industry is a plus
• Bachelor's degree in Business Administration, Management, or related field

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
• Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
• Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
• Serve as a primary point of contact between the executive, clients, partners, and internal teams.
• Represent the executive in meetings and take minutes, capturing important action points for follow-up.
• Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
• Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
• Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
• Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

• Bachelor's degree in Business Administration, or related field
• 3years of experience as a Executive Assistant supporting executives
• Proficiency in
  Google Sheets
  and other Google Workspace tools.
• Strong
  project management
  and organizational skills.
• Tech-savvy, fast with computers, and able to learn new systems quickly.
• Excellent written and verbal communication skills.
• Experience in handling confidential information with discretion
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Positive attitude with the ability to receive and apply feedback effectively.
• Strong interpersonal skills and the ability to work independently with minimal supervision.

Executive Assistant – Remote, Full-Time Opportunity
Be the strategic right hand that keeps leaders moving forward.
We're a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we're launching one of our most exciting roles of 2025:
Executive Assistant (EA)
.

As an EA, you'll be the strategic right hand to founders, department leads, and executives — keeping them organized, focused, and moving fast. You'll manage calendars, inboxes, travel, meetings, and special projects while anticipating needs before they arise. Your work will have a direct impact on our clients' ability to lead effectively and scale their businesses.

What You'll Do

• Manage calendars, emails, travel, and logistics with precision
• Support high-stakes decision-making through research and preparation
• Coordinate projects end-to-end with a proactive, solutions-first mindset
• Act as a trusted liaison between clients and stakeholders
• Maintain professionalism, confidentiality, and exceptional communication

What We're Looking For:

• More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
• Clear, confident, and discreet communicator (verbal and written)
• Thrives in fast-paced, high-pressure environments
• Tech-savvy and quick to learn
• Available full-time during U.S. business hours (40 hrs/week)

Technical Requirements:

• Stable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both donwload and upload speed)
• Personal PC or laptop with at least an i5 processor (or equivalent)

Why You'll Love Working Here:

• 100% remote work — work from anywhere
• Growth opportunities through performance reviews and skill development
• Paid time off to support your work-life balance
• Health and dental insurance (or a health stipend based on location)
• Access to learning tools and constructive feedback to support your career path
• A collaborative and supportive work environment where your contributions truly matter

Important:
To be considered for this position, please make sure to include the following application code in your submission:
EA
. This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you've carefully read the job posting.

Apply now and grow with TalentPop

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

Company Description

Lucent Aura specializes in Business Management Consulting, delivering tailored solutions through digitization in Operations, Risk, Finance, Regulation, Project Delivery, and Automation. Backed by extensive experience in Financial and Business Support Services, Lucent Aura empowers organizations to optimize performance and achieve sustainable growth. Our offerings include expert advisory and support in Customer Experience and Financial Management, Operational Efficiency, Policy Formulation, Fraud Prevention, and Compliance, among others. Partner with Lucent Aura to streamline operations, navigate regulatory landscapes, and drive innovation sustainably.

Role Description

This is a full-time on-site role located in Nairobi County, Kenya, for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative support, accounting, managing expense reports, accompanying the Director throughout the workday to manage appointments, meetings,

and travel, coordinating logistics for internal and external meetings, and handling executive support tasks. The role involves coordinating communication, scheduling meetings, managing calendars, and performing various administrative assistance tasks to ensure smooth operations.

Qualifications

• Proficiency in Executive Administrative Assistance, Administrative Assistant, Personal Assistant and Executive Support
• Experience in accounting, managing Expense Reports and related documentation
• Proficiency in Microsoft Office Suite and modern communication tools
• Strong Communication skills, both written and verbal
• Ability to work effectively in a fast-paced on-site environment
• A bachelor's degree in Business Administration, Management, or a related field is a plus
• Attention to detail and excellent organizational skills

Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

Under the guidance and direct supervision of the DRR-P and the DRR-O, the Executive Assistant ensures effective and efficient functioning of their respective offices, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Assistant works in close collaboration with UNDP staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas. She will on occasion be delegated temporary supervisory functions of short-term hires.

Incumbent is expected to display initiative, a positive approach, and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management

Duties And Responsibilities
Ensures effective and efficient functioning of the DRR (P) & DRR (O) office focusing on achievement of the following results.

• Manage the DRR-P and DRR-O offices, ensure an environment of professionalism and teamwork environment at all times, and set exemplary standards of conduct for the CO team;
• Manage DRR-P & DRR-O schedules efficiently and discretely with due regard to a balanced load, ensure punctuality, and help maintain a professional CO image and conduct for the CO team of support staff;
• Organize regular and ad-hoc meetings taking minutes and summarizing actions for follow up by the DRR-P and DRR-O.
• Screen all incoming communications, establish priorities, and advise DRR-P/DRR-O filter outgoing correspondence for DRR-P/DRR-O signature, clearance, and further action by other staff; wherever possible.
• Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners.
• Use of automated office management system

Ensures effective communications and administrative support to the office, focusing on achieving following results.

• Initiatives to handle routine matters in close consultation with the DRR-P and the DRR-O
• Maintenance of the filing system (digital or hardcopy) ensuring safekeeping of confidential materials. Use of automated filing system.
• Information sharing between UNCT and the UN Coordination Unit.
• Up-to-date information and data on UN country team, UN thematic groups' activities and initiatives.
• Drafting of routine correspondence, informal translations, interoffice circulars, general briefing notes, documents, reports, and minutes of meetings when requested.
• Conduct of information search and research as required.
• Arrangements and contacts for DRR-P and DRR-O travel, including preparation of agenda and schedules, confirmation of appointments, briefing materials, etc.
• Administration of travel, meetings, appointments and briefings of DRR-P and DRR-O. Including drafting of background notes.
• Maintenance of Teams' status reports, best practices, lessons learned, publishing on section intranet and compiling of information for resource mobilization and communications officers.
• Support to organization of advocacy events if required

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results.

• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme.
• Maintain organized records of DRR-P & DRR-O offices, meetings activities case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Business Management
Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Business Management
Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Business Management
Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and
• verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management
Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Technical - Finance
Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Administration & Operations
Event Management

• Support projects with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Education
Required Skills and Experience
Secondary education is required, or

University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience
Minimum of 5 years (with high school diploma) or 2 years (with bachelor's degree) of progressively responsible administrative or project experience is required

Required Skills
Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in preparation of financial reports and overviews
• Knowledge of monitoring and evaluation tools
• Knowledge of project management processes
• Knowledge of procurement procedures of national / international organizations

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

• Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
• Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
• Conduct research, compile data, and prepare reports and presentations as needed.
• Maintain confidential files and records, ensuring accuracy and accessibility.
• Proactively identify and address administrative challenges to ensure smooth operations.
• Act as a liaison between executives and internal/external stakeholders.
• Manage special projects and administrative tasks as assigned.
• Provide exceptional support to ensure the efficiency and productivity of the executive team.