What Jobs are available for Administrative Assistance in Kenya?

Location: Remote (Work from Home)

Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)

Compensation: $1,200 USD per month

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

• Provide daily administrative support to sales and management teams.
• Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
• Manage invoices, billing, and sales tax processes, including filing and payment.
• Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
• Track and follow up on outstanding tasks for sales staff.
• Assist with preparation of documents, contracts, and internal reports.
• Monitor shared email inboxes and ensure timely responses or task delegation.
• Coordinate with vendors, internal stakeholders, and accounting teams as needed.
• Support in managing schedules, appointments, and task priorities.

• High school diploma or equivalent; additional administrative or accounting coursework is a plus.
• Proven experience in administrative support, billing, or accounting assistant roles.
• Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
• Proficiency in QuickBooks (Desirable)
• Strong understanding of invoices, billing, sales tax filing, and reconciliations.
• Excellent organizational and multitasking skills.
• Strong written English skills; verbal fluency preferred.
• Ability to work independently, maintain accuracy, and meet deadlines.

• Professional remote work environment and reliable internet.
• Availability to work full-time within U.S. time zones (PST, CST, or EST).
• Attention to detail and a proactive mindset.
• Comfortable using task management and communication tools.
• Introductory video submission required as part of the hiring process.

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain filing systems, both electronic and physical, ensuring information is easily accessible.
• Assist with budget preparation and track expenses.
• Manage office supplies and equipment, placing orders as needed.
• Greet visitors and direct them appropriately.
• Provide general administrative support to other staff members as required.
• Coordinate office events and staff activities.

• High school diploma or equivalent; further education or certification in administration is a plus.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• A proactive and problem-solving approach to tasks.
• Experience with office management software is an advantage.
• Ability to work collaboratively with a team and independently when necessary.

Nova Pioneer is looking for a superstar Administrative Assistant for our Tatu International campus, willing and ready to start immediately. You will provide high-level administrative support to the School Principal. This is an opportunity to help create a transformative school model with the future of Africa's youth at stake.

Disclaimer : Nova Pioneer does not charge any fee to process your application.

About Nova Pioneer
Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a pan-African, independent network of schools offering high-quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, enquiry-based learning approach that encourages students to ask "why" instead of telling them the "what". It allows them to form their own thinking through exploration, investigation and collaboration. Nova Pioneer currently has 16 schools in South Africa and Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit

About The Role
You will:

• Facilitate the public relations function of the front office
• Provide administrative support to the School Principal
• Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
• Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
• Keep custody of the students' attendance registers and any confidential documents on behalf of the School Principal
• Maintain the school's student roster (termly) and update it as necessary
• Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
• Lead the timely preparation and distribution of the school's newsletter and parent letters
• Prepare and share regular school updates with the marketing team for posting on social media, etc.
• Facilitate logistical arrangements for weekly, monthly and quarterly meetings
• Provide administrative services and take minutes for various meetings
• Assist in managing PTA communications and meetings
• Create and maintain filing systems, both electronic and physical
• Any other duties as assigned by your line coach.

About You

• Bachelor's degree/ Diploma in Office Administration/Management
• You have 2-4+ years of experience as an Administrative Assistant, preferably of an established startup, large company or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You have a desire to further develop your leadership skills and apply them to transform the lives of African youth

How To Apply
To apply, please complete the form on the right-hand side of this page. We DO NOT process applications that are emailed to us.

Please note: Where a copy of your resume is required, please attach your resume in PDF format to protect formatting.

There are a series of stages in the Nova Pioneer interview process and candidates will be moved forward in the process depending on their success in the previous stage. The process is as follows:

Phone interview: a short conversation to understand your skills and experience a little better.

Practical demonstration of what you can do: you will complete a written task or a demonstration related to the role you are applying for. Teachers participate in a half-day selection day at one of our campuses as well as deliver a lesson to a class.

In-person interviews: at this point, you will visit one of our schools to meet the team and participate in a series of in-person interviews.

Final interview: you'll have a final conversation with the hiring manager before decisions are made.

WORKING AT NOVA PIONEER

Nova Pioneer is a place where our people experience tremendous growth, fast We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. "Novaneers" work harder and work longer hours than most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing personal development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us We bring infectious energy and enthusiasm to everything we do because joy fuels our work and learning. Read more about our culture principles here.

Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on or
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Company Description

PalamaCare Limited specializes in the manufacturing of high-quality personal hygiene products, sanitizers, soaps, and liquid detergents for industrial and household use. Our commitment is to provide products that adhere to the highest standards of quality and effectiveness. We aim to improve hygiene practices in both professional and domestic settings.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Nairobi County, Kenya. The Administrative Assistant will be responsible for handling daily administrative tasks, including clerical duties, phone communication, and executive support. The role involves managing schedules, coordinating meetings, and ensuring efficient office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Quickbooks or Tally experience
• Proficiency in office software (e.g., Microsoft Office)
• Excellent organizational and time-management skills
• Ability to work independently and collaboratively
• Previous experience in a similar role is a plus
• Bachelor's degree in Business Administration, Management, or related field is preferred
• Other duties as they may arise

Impact Africa Consulting Limited is a multidisciplinary professional service and consultancy firm headquartered in Nairobi, Kenya, with offices in Lusaka, Zambia and a team of experts with diverse capability and experience across the Africa. Our services are Sustainability Advisory, Climate Advisory, Enterprise Support and Training and Capacity Building. We partner with businesses, investors, governments, and development partners to create sustainable value and enhance their contribution to sustainable development. We work with Private companies, Development Financial institutions, Foundations, Governments and Civil Societies, Local and international NGOs, and Multilateral/bilateral agencies, across diverse thematic areas.

We are seeking a highly organized, proactive, and professional Administrative Assistant to join our Kenya office located in Nairobi. The successful candidate will play a central role in managing day-to-day administrative functions, coordinating staff support, and ensuring efficient office operations. This position requires excellent organizational skills, attention to detail, and a strong passion for people, sustainability, and writing.

Key Responsibilities

· Maintain a well-functioning office environment by managing supplies, utilities, and administrative records.

· Coordinate internal communications, support welfare activities, and foster positive workplace culture.

· Assist in preparing RFQs and pre-qualification submissions, manage documentation, and ensure timely support to the business development and project implementation teams.

· Plan and manage travel itineraries, hotel reservations, transport, and event logistics.

· Track and renew company licenses, statutory registrations, and certifications.

· Prepare agendas, record accurate minutes, and circulate action points from staff and management meetings.

· Write and edit content for the company's weekly newsletter, internal updates, and sustainability-focused communication, ensuring alignment with IACL's brand.

· Handle petty cash, maintain supporting records, and ensure accurate system entries.

· Communicate organizational policies to staff and ensure compliance with guidance from the Finance & Admin Manager.

· Keep staff files, administrative records, and both physical and digital archives updated and secure.

· Facilitate new staff induction, ensuring smooth integration into organizational culture and systems.

· Act as the first point of contact for visitors and clients, providing professional representation of IACL.

· Ensure that internal and external communications reflect IACL's vision, values, and sustainability focus.

Minimum requirements

· Degree in Business Administration, Business Management, Communications, Public Relations, or a related field from a reputable learning institution.

· Minimum of 3 years' experience in a similar role, preferably in a service or consultancy related industry.

· Strong organizational, multitasking, and digital task management skills.

· Excellent written and verbal communication skills, including content development and reporting.

· Strong organizational, multitasking, and digital task management skills.

· High integrity and proven ability to handle confidential information discreetly.

· Proficiency in MS Office Suite and familiarity with tools such as Canva, Buffer, or similar.

Employment policy and application

Impact Africa Consulting Limited is an equal opportunity employer. We are committed to providing a fair, transparent, and inclusive workplace where all individuals have the opportunity to thrive. Recruitment, selection, and employment decisions are based solely on qualifications, merit, and organizational needs. We do not discriminate on the basis of gender, age, disability, ethnicity, religion, or any other status.

We also promote work-life balance, continuous professional development, and a safe working environment that reflects our values of integrity, respect, and sustainability.

Interested candidates are invited to submit a CV and a concise cover letter outlining their suitability for the role. Applications should be via the link below no later than 12th September 2025, at 5PM EAT. Please note that submissions via email or any other form will not be accepted. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

Job Title: Administrative Assistant

Location: Westlands, Nairobi

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our architectural practice. The role involves bid preparation, document management, office coordination, and managing the firm's social media presence.

Key Responsibilities

• Maintain and organize digital and physical filing systems.
• Manage incoming calls, emails, and front desk coordination.
• Proactively identify, prepare, and track tender and bid opportunities.
• Assist in compiling bid documents, company profiles, and consultant registrations.
• Coordinate meetings, appointments, and office logistics.
• Manage office supplies, deliveries, and vendor coordination.
• Prepare, post, and manage content for the firm's social media accounts (e.g., Instagram, LinkedIn).
• Maintain standard templates and ensure consistent branding across all documents.
• Support the design team with printing, scanning, and assembling project submissions.

Requirements

• Diploma or degree in Business Administration, Communications, or related field.
• Strong organizational, communication, and writing skills.
• Proficiency in Microsoft 365
• Familiarity with social media content creation and scheduling tools.
• Strong IT knowledge will be an advantage

Email applications to
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Subject of the email should start with the Job Title

Company Description

IEC is a private professional admissions consultancy with over 10 years of experience in assisting students with their admissions and visa processing for various countries including Canada, USA, UK, Australia, Malaysia, UAE and China.

We provide expert guidance and impartial advice to students in making crucial decisions regarding their tertiary education and future.

Our mission is to link students to the right institutions that offer not only degrees but also quality world-class education, ensuring they can compete both locally and globally. We are dedicated to helping students achieve their educational goals and reduce poverty and inequality through education.

Role Description

This is a full-time on-site role located in Nairobi County, Kenya for a Front Desk Administrative Assistant role. The Administrative Assistant will be responsible for providing executive administrative support, managing clerical tasks, maintaining phone etiquette, and ensuring effective communication within the office. Daily tasks include scheduling appointments, handling correspondence, organizing files, and facilitating meetings.

Qualifications

• Any Bachelor's or Diploma
• Administrative Assistance and Executive Administrative Assistance skills
• Proficient in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and collaboratively in a team setting
• Experience in an educational consultancy or related field is a plus
• Bachelor's degree in Business Administration, Communications, or a related field is preferred

• Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring no conflicts.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Arrange travel logistics, including flights, accommodation, and itineraries.
• Process expense reports and manage budgets for administrative tasks.
• Screen and prioritize incoming communications, including emails and phone calls.
• Conduct research and compile data for reports and presentations.
• Organize and maintain electronic and physical filing systems.
• Assist with event planning and coordination for virtual and in-person meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion.
• Anticipate the needs of the executives and proactively offer solutions.
• Manage and organize meeting minutes and follow up on action items.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage deadlines effectively.
• High level of discretion and confidentiality.
• Proactive and resourceful problem-solving abilities.
• Experience with virtual meeting platforms (Zoom, Teams, etc.).
• Adaptability and comfort working independently in a remote environment.

• Manage the CEO's calendar, including scheduling appointments, meetings, and conference calls.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Draft, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain confidential files and records with utmost discretion.
• Assist with event planning and coordination for executive functions and company gatherings.
• Conduct research and compile information as needed for various projects and initiatives.
• Act as a liaison between the CEO and internal/external stakeholders.
• Manage office supplies and equipment for the executive suite.
• Handle personal errands and requests for the CEO as appropriate.
• Provide general administrative support to the executive team as needed.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Demonstrated ability to manage complex calendars and travel logistics.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Ability to work independently, take initiative, and exercise sound judgment.
• Professional demeanor and excellent interpersonal skills.
• Experience in supporting C-level executives is highly desirable.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.