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Administrative Assistant
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Job Description
Job Title: Administrative Assistant
Location: Westlands, Nairobi
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Overview
We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our architectural practice. The role involves bid preparation, document management, office coordination, and managing the firm's social media presence.
Key Responsibilities
- Maintain and organize digital and physical filing systems.
- Manage incoming calls, emails, and front desk coordination.
- Proactively identify, prepare, and track tender and bid opportunities.
- Assist in compiling bid documents, company profiles, and consultant registrations.
- Coordinate meetings, appointments, and office logistics.
- Manage office supplies, deliveries, and vendor coordination.
- Prepare, post, and manage content for the firm's social media accounts (e.g., Instagram, LinkedIn).
- Maintain standard templates and ensure consistent branding across all documents.
- Support the design team with printing, scanning, and assembling project submissions.
Requirements
- Diploma or degree in Business Administration, Communications, or related field.
- Strong organizational, communication, and writing skills.
- Proficiency in Microsoft 365
- Familiarity with social media content creation and scheduling tools.
- Strong IT knowledge will be an advantage
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