561 Senior Beach Resort Activities Coordinator jobs in Kenya

Company Description

TripleOKLaw LLP combines top-tier legal expertise with a personalized touch, helping clients navigate the complexities of the evolving legal world. Supported by accomplished partners, talented associates, and dedicated trainee advocates, our team provides the highest level of service. As members of the Meritas Law Firms Worldwide network, we offer global legal solutions across 92 countries, including 10 in Africa. Our practice areas include Climate Change & Sustainability, Corporate & Commercial Practice, Debt Recovery, Dispute Resolution, Energy & Natural Resources, Telecommunications, Media & Technology, and Real Estate, Banking & Finance. We foster a culture of continuous learning and growth to ensure relevant and effective legal guidance for your business.

ROLE OVERVIEW

This is a fixed term contract for 6 months.

The Coordinator will play an active role in supporting the firm's business development and growth initiatives, with a particular focus on pitching and tendering. They will work closely with the Senior Coordinator and wider SGC team to deliver high-quality pitches, proposals, and submissions, while also assisting with events, marketing, directories, and international strategy. This role provides an opportunity for a junior professional to gain hands-on experience in business development within a busy professional services environment.

KEY RESPONSIBILITIES

Pitching & Tendering

• Manage the end-to-end process for pitches and tenders, including tracking opportunities, internal timelines, making submissions and managing deadlines.

• Monitor tender portals, identify relevant opportunities, and share them with the SGC team and lawyers.

• Coordinate and attend pre-bid meetings, tender opening meetings, and other bid-related sessions.

• Develop pitch documents.

• Take ownership of formatting, editing, and proofreading proposals to ensure they are accurate, professional, on-brand, and fully compliant with proposal requirements.

• Maintain the firm's pitch and credential database, ensuring all content is up to date.

• Track pitch outcomes, panel appointments, and client feedback to support continuous improvement.

Business Development & Marketing Support

• Assist in preparing client research, competitor analysis, and market intelligence for pitches and BD initiatives.

• Update lawyer bios, profiles, and marketing collateral.

• Support the implementation of BD campaigns and initiatives across practice areas.

Directories & Awards

• Assist in coordinating inputs and information for legal directories and award submissions.

• Maintain records of submission and award deadlines and follow up with practice groups for timely delivery.

• Support the updating of firm and lawyer profiles on directory websites.

Events & Sponsorship

• Provide logistical and administrative support for firm events, sponsorships, and conferences.

• Assist in the preparation of placemats, brochures, and briefing materials.

International Strategy

• Research international firms and networks as required.

• Support the Senior Coordinator with Meritas recertification and profile updates.

• Attend international strategy meetings and prepare meeting notes.

General Support

• Draft, edit, and format documents, presentations, and reports.

• Undertake day-to-day administrative tasks in support of the SGC team.

• Perform ad hoc tasks as directed to support the team's objectives.

Candidate Profile

The ideal candidate will have:

• 3-5 years' experience in a professional services organisation (law, consulting, accounting, or similar), ideally with exposure to pitching, tendering, or business development.

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with project management tools (Asana, Microsoft Planner, etc.) is an advantage.

• Strong writing, editing, and presentation skills with high attention to detail.

• Excellent organisational skills and the ability to manage multiple deadlines simultaneously and calmly.

• Strong interpersonal and communication skills, with the ability to work collaboratively with colleagues at all levels.

• A proactive, solutions-oriented attitude and willingness to take ownership of tasks.

• Professionalism, integrity, and discretion.

• Assist in the planning and coordination of various events from concept to completion.
• Liaise with vendors, suppliers, and venues to negotiate contracts and services.
• Manage event budgets, track expenses, and ensure financial objectives are met.
• Develop detailed event schedules and timelines.
• Coordinate event logistics, including setup, catering, A/V, and staffing.
• Communicate effectively with clients to understand their needs and provide updates.
• Utilize event management software to organize event details and track tasks.
• Create and manage guest lists, invitations, and registration processes.
• Troubleshoot and resolve any event-related issues promptly.
• Provide on-site support or remote supervision during events as needed.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 2 years of experience in event planning, coordination, or management.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong organizational and time management skills.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency with event management software and virtual collaboration tools (e.g., Asana, Trello, Zoom).
• Knowledge of budgeting and financial management for events.
• Creative thinking and problem-solving abilities.
• Ability to work independently and as part of a remote team.
• A passion for creating successful and engaging events.

• Assist in the planning and coordination of various events, including corporate functions, weddings, and social gatherings.
• Liaise with clients to understand their event requirements, objectives, and budget.
• Source and manage relationships with vendors, including caterers, decorators, and entertainment providers.
• Develop event layouts, floor plans, and run sheets.
• Coordinate event logistics, ensuring smooth execution of all activities.
• Assist with budget tracking and invoice processing.
• Provide on-site support during events, overseeing setup, vendor coordination, and guest experience.
• Troubleshoot and resolve any issues that arise during the planning or execution phases.
• Maintain organized event files and documentation.
• Contribute creative ideas for event themes, decor, and entertainment.

• Proven experience in event planning or coordination, preferably in the hospitality sector.
• Strong understanding of event logistics and management.
• Excellent organizational and time management skills.
• Effective communication, interpersonal, and negotiation abilities.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite and familiarity with event planning software.
• A creative mindset with attention to detail.
• Ability to handle multiple projects simultaneously and meet deadlines.
• Flexibility to work evenings and weekends as required for events.
• A customer-centric approach and a commitment to delivering exceptional service.

• Coordinate catering services for events remotely, ensuring client satisfaction and adherence to quality standards for events linked to the **Kericho, Kericho, KE** area and wider.
• Liaise with clients to determine their specific catering requirements, including menu selection, dietary needs, and budget constraints.
• Source, vet, and manage relationships with reputable catering vendors.
• Develop creative and appealing menu proposals tailored to different event types and client preferences.
• Oversee food and beverage logistics, including timely delivery, setup, and service coordination.
• Ensure compliance with all food safety and hygiene regulations.
• Manage event timelines and logistics related to catering, ensuring smooth execution on the day of the event.
• Prepare event proposals and cost estimates for catering services.
• Respond to client inquiries and provide excellent customer service throughout the planning process.
• Troubleshoot and resolve any catering-related issues that may arise during events.

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
• Minimum of 3 years of experience in catering management, event planning, or a related role in the hospitality industry.
• Proven experience in coordinating and managing catering services for events.
• Strong knowledge of food and beverage trends, menu planning, and costing.
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication, negotiation, and interpersonal skills.
• Proficiency in event management software and tools is a plus.
• Ability to work independently and manage multiple projects effectively in a remote setting.
• A passion for food and creating exceptional guest experiences.

• Plan and coordinate all logistics for virtual events, including webinars, conferences, and online workshops.
• Manage event platforms and ensure smooth technical execution during live sessions.
• Collaborate with clients to understand their event objectives and deliver tailored solutions.
• Source and manage relationships with virtual event vendors and service providers.
• Develop event timelines, budgets, and project plans.
• Create engaging event content and promotional materials.
• Oversee registration, attendee communication, and virtual networking opportunities.
• Troubleshoot any technical issues that may arise during events.
• Collect feedback post-event to evaluate success and identify areas for improvement.
• Stay updated on the latest trends and technologies in virtual event planning.

• Proven experience (2+ years) in event planning, preferably with a focus on virtual or online events.
• Strong understanding of various virtual event platforms and technologies.
• Excellent organizational, project management, and multitasking skills.
• Creative mindset with the ability to conceptualize innovative event ideas.
• Strong communication and interpersonal skills for effective client and team collaboration in a remote setting.
• Budget management and negotiation skills.
• Proficiency in using project management software and office suites.
• Ability to work independently, problem-solve, and adapt to changing circumstances remotely.
• A dedicated remote workspace with a reliable high-speed internet connection.
• A proactive approach to ensuring a positive attendee experience.

• Plan and coordinate all logistics for virtual and hybrid events.
• Manage event budgets, track expenses, and process invoices.
• Liaise with vendors (caterers, AV, virtual platforms, etc.) to negotiate contracts and ensure services are delivered.
• Develop event timelines and ensure all deadlines are met.
• Coordinate participant registration, communication, and engagement strategies.
• Oversee the technical aspects of virtual and hybrid event platforms.
• Collaborate with marketing teams on event promotion and collateral development.
• Provide on-site support or remote coordination during events.
• Conduct post-event evaluations and prepare comprehensive reports.
• Troubleshoot and resolve any issues that arise before, during, or after events.
• Ensure a high-quality experience for all event attendees.
• Assist in developing event concepts and creative themes.

• Proven experience in event planning and coordination, with a focus on virtual and hybrid events.
• Familiarity with various virtual event platforms (e.g., Zoom, Bizzabo, Hopin).
• Excellent organizational and time management skills.
• Strong budgeting and negotiation abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and manage multiple projects simultaneously.
• Proficiency in MS Office Suite and event management software.
• A creative mindset with an eye for detail.
• Problem-solving skills and ability to remain calm under pressure.
• Experience in the leisure or sports industry is a plus.

• Plan, organize, and execute virtual and hybrid events from concept to completion.
• Liaise with clients to understand event requirements and objectives.
• Develop comprehensive event proposals, budgets, and timelines.
• Coordinate with vendors, suppliers, and technical support for virtual and physical elements.
• Manage event registration, ticketing, and attendee communication.
• Oversee virtual event platforms, including content management and technical support.
• Coordinate on-site logistics for hybrid event components.
• Ensure smooth execution of all event activities, managing on-site and virtual teams.
• Conduct post-event evaluations and provide comprehensive reports to clients.
• Stay updated on the latest trends and technologies in event planning.

• Proven experience in event planning and coordination, with a focus on virtual and hybrid events.
• Strong understanding of virtual event platforms and technologies.
• Excellent organizational, project management, and multitasking skills.
• Effective communication, interpersonal, and negotiation abilities.
• Ability to manage budgets and vendor relationships.
• Problem-solving skills and the ability to work under pressure.
• Bachelor's degree in Hospitality, Marketing, Communications, or a related field is a plus.
• Proficiency in event management software and virtual event tools.
• Adaptable, creative, and dedicated to delivering high-quality event experiences.

• Develop and manage event budgets, ensuring cost-effectiveness and financial targets are met.
• Source, negotiate with, and manage relationships with vendors and suppliers (venues, caterers, decorators, AV technicians, etc.).
• Create detailed event plans, timelines, and run sheets.
• Oversee event logistics, including setup, execution, and teardown.
• Manage on-site event operations, ensuring smooth execution and resolving any issues that arise.
• Collaborate with marketing teams to develop event promotional materials and strategies.
• Ensure all events comply with relevant health, safety, and licensing regulations.
• Conduct post-event evaluations and prepare detailed reports on event success, budget adherence, and key learnings.
• Develop innovative event concepts and themes to enhance guest experience.
• Maintain a strong understanding of industry trends and best practices in event management.

• Proven experience (3+ years) in event planning and management, with a portfolio of successfully executed events.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong negotiation and vendor management skills.
• Exceptional communication, interpersonal, and customer service skills.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving abilities.
• Ability to remain calm and effective under pressure.
• A degree or certification in Event Management, Hospitality, Marketing, or a related field is preferred.
• Flexibility to work evenings and weekends as required by event schedules.
• A passion for creating memorable experiences.