68 Remote Virtual Administrative Assistant jobs in Kenya
Remote Virtual Office Administrator
Posted 23 days ago
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Job Description
Our client is seeking an organized, proactive, and tech-savvy Virtual Office Administrator to provide comprehensive remote administrative support to their executive team and various departments. This role is pivotal in ensuring the smooth and efficient operation of our virtual workplace. You will be responsible for managing calendars, scheduling virtual meetings and appointments, coordinating travel arrangements (when applicable), and handling correspondence via email and phone. The ideal candidate will possess excellent organizational and time-management skills, a high level of attention to detail, and proficiency in a range of office software and virtual collaboration tools. Your responsibilities will include preparing reports and presentations, managing electronic filing systems, processing invoices and expense reports, and providing general administrative assistance to support day-to-day operations. You will also be involved in onboarding new remote employees, coordinating team events, and acting as a point of contact for internal and external inquiries. This is a fully remote position, offering the flexibility to work from anywhere. Strong communication, interpersonal skills, and the ability to multitask effectively in a fast-paced environment are essential. You will be expected to maintain confidentiality and exercise discretion in handling sensitive information. The successful applicant will be a self-starter, capable of working independently and proactively identifying and addressing administrative needs. The opportunity to contribute to the efficiency and effectiveness of a growing organization in a fully remote capacity makes this an attractive role for an experienced administrative professional.
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Senior Remote Virtual Assistant
Posted 6 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Remote Virtual Assistant to provide comprehensive administrative and operational support. This is a pivotal role within a dynamic, remote-first organization. The ideal candidate will possess exceptional multitasking abilities, superior communication skills, and a keen eye for detail. You will be responsible for managing a wide range of tasks, including scheduling, correspondence, project coordination, and implementing efficient remote work processes. This position demands a high level of autonomy and the ability to anticipate needs and deliver solutions proactively.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Handle incoming and outgoing communications, including emails, phone calls, and other correspondence, ensuring professional and timely responses.
- Prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Assist with project management tasks, including tracking progress, managing deadlines, and coordinating with team members across different time zones.
- Conduct research on various topics as required and present findings in a clear and concise manner.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Support in the onboarding and offboarding processes for remote team members.
- Develop and implement administrative procedures and best practices for remote operations.
- Act as a liaison between different departments and external stakeholders.
- Proactively identify opportunities to improve efficiency and streamline administrative processes.
- Provide general administrative support to the team as needed, demonstrating flexibility and adaptability.
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently with minimal supervision and maintain a high level of confidentiality.
- Detail-oriented with a commitment to accuracy and quality.
- Experience managing multiple projects and deadlines simultaneously.
- A minimum of 5 years of relevant administrative experience.
- Comfort and proficiency in a fully remote work environment.
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Remote Virtual Administrative Assistant
Posted 16 days ago
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Job Description
Our client is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive remote support to their executive team. This role requires exceptional multitasking abilities, strong communication skills, and a commitment to maintaining confidentiality and efficiency. As a virtual assistant, you will manage a wide range of administrative tasks from a remote location, ensuring seamless operations and supporting the productivity of our client's leaders. The ideal candidate is detail-oriented, resourceful, and adept at using various digital tools and platforms to streamline workflows.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic calendars, schedule appointments, and coordinate meetings across different time zones.
- Handle incoming and outgoing communications, including emails, phone calls, and messages, prioritizing and responding as necessary.
- Prepare, format, and proofread documents, presentations, reports, and other correspondence.
- Conduct research on various topics as required by the executive team.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Make travel arrangements, including booking flights, accommodations, and ground transportation.
- Assist with expense reporting and invoice processing.
- Provide general administrative support, anticipating needs and proactively addressing potential issues.
- Maintain strict confidentiality regarding sensitive company information.
- Collaborate effectively with internal teams and external stakeholders via digital communication channels.
- Manage and update contact databases.
- Coordinate logistics for virtual events or webinars.
- Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role, preferably supporting senior management.
- Excellent command of English, with superior written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
- Experience with project management tools (e.g., Asana, Trello) and CRM software is a plus.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- High level of digital literacy and adaptability to new software and technologies.
- Discretion and a high degree of confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- A proactive approach to problem-solving and a keen eye for detail.
- Reliable internet connection and a dedicated workspace conducive to productivity.
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Remote Virtual Administrative Operations Manager
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Virtual Administrative Operations Manager to streamline and manage the day-to-day administrative functions of the organization. This is a fully remote position where you will leverage your expertise to ensure efficient operations, manage virtual support teams, and implement best practices in administrative management. You will be the backbone of our operational efficiency, ensuring that all administrative processes are smooth, effective, and scalable, regardless of geographical location, including supporting teams that may be based in or interact with areas like Garissa, Garissa, KE .
Key responsibilities include overseeing virtual assistant teams, managing calendars and scheduling for executives, handling correspondence, coordinating virtual meetings, maintaining digital filing systems, and implementing process improvements. You will also be responsible for vendor management, basic financial administration (e.g., expense processing), and ensuring compliance with company policies and procedures. The ideal candidate is a master of organization, possesses excellent communication skills, and is adept at using technology to manage tasks and teams remotely. You should be a self-starter, able to anticipate needs and proactively solve problems in a fast-paced virtual environment.
Qualifications: Proven experience (5+ years) as an Administrative Manager, Executive Assistant, or similar role, with a significant portion in remote or virtual management. Demonstrated ability to manage and lead remote administrative teams. Exceptional organizational and time management skills. Proficient in using a wide range of office software, project management tools, and virtual collaboration platforms (e.g., Google Workspace, Microsoft Office Suite, Asana, Slack, Zoom). Excellent written and verbal communication skills. High level of discretion and confidentiality. Ability to multitask and prioritize effectively. A proactive and resourceful approach to problem-solving. Bachelor's degree in Business Administration or a related field is a plus. Experience in process improvement and workflow optimization is highly desirable. This is a fully remote role, requiring strong self-discipline and the ability to maintain productivity without direct supervision. Attention to detail and a commitment to accuracy are paramount.
Key responsibilities include overseeing virtual assistant teams, managing calendars and scheduling for executives, handling correspondence, coordinating virtual meetings, maintaining digital filing systems, and implementing process improvements. You will also be responsible for vendor management, basic financial administration (e.g., expense processing), and ensuring compliance with company policies and procedures. The ideal candidate is a master of organization, possesses excellent communication skills, and is adept at using technology to manage tasks and teams remotely. You should be a self-starter, able to anticipate needs and proactively solve problems in a fast-paced virtual environment.
Qualifications: Proven experience (5+ years) as an Administrative Manager, Executive Assistant, or similar role, with a significant portion in remote or virtual management. Demonstrated ability to manage and lead remote administrative teams. Exceptional organizational and time management skills. Proficient in using a wide range of office software, project management tools, and virtual collaboration platforms (e.g., Google Workspace, Microsoft Office Suite, Asana, Slack, Zoom). Excellent written and verbal communication skills. High level of discretion and confidentiality. Ability to multitask and prioritize effectively. A proactive and resourceful approach to problem-solving. Bachelor's degree in Business Administration or a related field is a plus. Experience in process improvement and workflow optimization is highly desirable. This is a fully remote role, requiring strong self-discipline and the ability to maintain productivity without direct supervision. Attention to detail and a commitment to accuracy are paramount.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Administrative Assistant Manager
Posted 23 days ago
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Job Description
Our client is seeking a dynamic and highly organized Remote Virtual Administrative Assistant Manager to lead and support their administrative functions. This is a critical, fully remote role where you will be responsible for overseeing a team of virtual administrative assistants, ensuring seamless daily operations, and implementing efficient administrative processes. The ideal candidate will have a proven track record in administrative management, exceptional organizational skills, and a strong ability to manage and mentor remote teams. You will be the go-to person for all administrative matters, coordinating schedules, managing correspondence, preparing reports, and ensuring that all administrative tasks are completed accurately and on time. This role requires a proactive approach to identifying and resolving challenges, optimizing workflows, and leveraging technology to enhance productivity. You will also be instrumental in developing and refining administrative policies and procedures, ensuring they align with the company's strategic objectives. Excellent interpersonal and communication skills are essential for collaborating with colleagues across various departments and levels. The ability to maintain confidentiality and handle sensitive information with discretion is paramount.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and supervise a team of remote administrative assistants, providing guidance and support.
- Develop and implement efficient administrative workflows and procedures.
- Coordinate and manage executive calendars, meetings, and travel arrangements.
- Oversee incoming and outgoing correspondence, ensuring timely responses.
- Prepare reports, presentations, and other documents as required.
- Maintain organized digital and physical filing systems.
- Assist with budget tracking and expense reporting for the administrative department.
- Ensure compliance with company policies and procedures.
- Act as a liaison between various departments and external stakeholders.
- Identify opportunities for process improvement and implement solutions.
Qualifications:
- Significant experience in administrative support roles, with a focus on management or supervision.
- Proven experience managing remote teams or individuals.
- Exceptional organizational and time management skills.
- Proficiency in office software suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
- Experience with virtual collaboration tools and project management software.
- Discretion and the ability to handle confidential information.
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant Specialist
Posted 22 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Virtual Assistant Specialist to provide comprehensive administrative support to executives and teams. In this role, you will manage a wide range of tasks, ensuring smooth daily operations and efficient workflow from a remote location. The ideal candidate is an excellent communicator, adept at multitasking, and possesses strong technological proficiency. This is a fully remote position that requires self-discipline and a commitment to delivering exceptional support.
Responsibilities:
Qualifications:
This role is perfect for an administrative professional looking for a flexible, remote career opportunity with a growing organization.
Responsibilities:
- Manage and organize electronic calendars, scheduling appointments, meetings, and conference calls.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, responding professionally and efficiently.
- Prepare documents, reports, presentations, and spreadsheets as required.
- Conduct online research to gather information for various projects and tasks.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Manage and track expenses, preparing reimbursement requests.
- Provide general administrative support, such as data entry, document formatting, and proofreading.
- Anticipate the needs of executives and proactively address them.
- Maintain confidentiality of sensitive information.
- Utilize various software and online tools to perform tasks efficiently.
- Effectively communicate with internal team members and external stakeholders.
- Handle basic project management tasks, tracking deadlines and deliverables.
- Ensure smooth operations by managing day-to-day administrative functions.
- Support with the organization of virtual events or meetings.
Qualifications:
- Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in English.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Gmail).
- Experience with project management tools (e.g., Asana, Trello) and CRM systems is a plus.
- Ability to multitask and prioritize tasks effectively in a fast-paced remote environment.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and attention to detail.
- Tech-savvy with the ability to quickly learn new software and tools.
- Self-motivated and able to work independently with minimal supervision.
- Stable internet connection and a dedicated workspace for remote work.
- Understanding of business operations and administrative best practices is essential.
- Familiarity with the business environment in areas such as Ruiru, Kiambu, KE , while not required due to the remote nature, can be beneficial for context.
This role is perfect for an administrative professional looking for a flexible, remote career opportunity with a growing organization.
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Remote Executive Virtual Assistant
Posted 13 days ago
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Job Description
Our client is seeking a highly proactive and detail-oriented Remote Executive Virtual Assistant to provide comprehensive administrative and operational support to senior executives. This role is crucial for ensuring the smooth functioning of daily operations and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a virtual environment. As this is a fully remote position, the successful candidate will be adept at leveraging technology for seamless communication and task management.
Key Responsibilities:
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
Key Responsibilities:
- Manage and organize executive calendars, scheduling appointments, meetings, and travel arrangements.
- Handle confidential information with the utmost discretion.
- Prepare correspondence, reports, presentations, and other documents.
- Conduct research and compile information as needed for executive projects.
- Manage incoming and outgoing communications, including emails and phone calls.
- Coordinate virtual meetings, including setting up conference calls and distributing agendas.
- Assist with expense reporting and invoice processing.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Maintain organized digital filing systems and databases.
- Provide support for special projects and initiatives as assigned.
The ideal candidate will possess a polished and professional demeanor, coupled with excellent written and verbal communication skills. Proficiency in common office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools (Zoom, Slack, Microsoft Teams) is essential. The ability to anticipate needs, prioritize tasks effectively, and work with minimal supervision is paramount. A strong commitment to maintaining confidentiality and a can-do attitude are highly valued.
Qualifications:
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex schedules and logistics.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration platforms and project management tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Strong problem-solving skills.
- A reliable internet connection and a dedicated home office setup.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Assistant - Executive Support
Posted 23 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Remote Virtual Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage your work from your preferred location. You will be instrumental in supporting a busy executive, managing their schedule, coordinating communications, and handling a variety of administrative tasks to enhance their productivity. Key responsibilities include managing calendars, scheduling meetings and appointments, making travel arrangements (flights, accommodations, ground transportation), screening and responding to emails and phone calls, preparing documents and presentations, conducting research, and handling personal errands as needed. You will also be responsible for maintaining organized digital filing systems, managing expense reports, and ensuring all tasks are completed accurately and efficiently. The ideal candidate possesses exceptional organizational and time-management skills, a proactive approach to problem-solving, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual communication tools (e.g., Zoom, Slack) is essential. Excellent written and verbal communication skills are a must, along with a high degree of discretion and confidentiality. Previous experience as a Virtual Assistant or in an administrative support role, particularly supporting executives, is highly desirable. You should be a self-starter, comfortable working autonomously, and possess a keen eye for detail. This remote role offers flexibility and the opportunity to make a significant impact by optimizing the executive's time and effectiveness. If you are a reliable, resourceful, and tech-savvy professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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7
Remote Virtual Executive Assistant
Posted 21 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Virtual Executive Assistant to provide comprehensive administrative support to senior executives. This is a critical, fully remote position that requires impeccable attention to detail and the ability to manage multiple priorities in a fast-paced environment. Your core responsibilities will include managing complex calendars, scheduling meetings across different time zones, and making travel arrangements. You will be responsible for preparing and editing correspondence, reports, and presentations, often with strict deadlines. This role also involves conducting research, organizing and maintaining digital files, and handling confidential information with the utmost discretion. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. The ability to anticipate needs, identify potential issues, and propose solutions is highly valued. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management tools are essential. Excellent written and verbal communication skills are a must, as is a strong command of English. We are looking for an individual who is a self-starter, highly adaptable, and committed to providing exceptional support. Experience as an executive assistant, administrative assistant, or in a similar support role, preferably in a remote setting, is strongly preferred. The ideal candidate will have a professional demeanor, excellent interpersonal skills, and the ability to work independently with minimal supervision. This is an excellent opportunity for a motivated individual to contribute significantly to executive operations in a flexible, remote work arrangement.
This advertiser has chosen not to accept applicants from your region.
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Remote Virtual Executive Assistant to C-Suite
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Virtual Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, allowing you to leverage your administrative expertise from a location of your choice. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, preparing correspondence and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and a deep understanding of executive support needs. Proficiency in a wide range of digital tools, including video conferencing platforms, project management software, and standard office suites, is essential. You should be adept at anticipating needs, prioritizing tasks, and managing multiple demands efficiently in a fast-paced environment. A proven track record of providing high-level administrative support to senior leadership is a must. Responsibilities may also include conducting research, preparing reports, and acting as a liaison between executives and other stakeholders. This role requires a self-starter with excellent problem-solving skills and the ability to work independently with minimal supervision. You will be a crucial part of the executive team, ensuring smooth operations and enabling executives to focus on strategic priorities. A minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role is required. Exceptional written and verbal English communication skills are paramount. This remote opportunity supports executives involved in operations related to **Bungoma, Bungoma, KE**, but the work is performed entirely remotely, requiring a reliable internet connection and a professional home office setup.
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