1,981 Remote Office Manager jobs in Kenya
Remote Executive Assistant (Virtual)
Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote administrative support to senior leadership. This position is crucial for ensuring the smooth operation of executive functions and requires exceptional multitasking abilities, discretion, and excellent communication skills. The successful candidate will manage complex calendars, schedule and coordinate meetings (both internal and external), arrange travel, and prepare meeting materials. Responsibilities include drafting correspondence, preparing reports, managing expense reports, and conducting research as needed. This role demands a strong understanding of office procedures and the ability to anticipate the needs of executives. You will serve as a key point of contact for internal and external stakeholders, representing the executive team with professionalism and efficiency. The ability to manage competing priorities and maintain confidentiality is paramount. We are looking for an individual who is adept at using virtual collaboration tools and possesses a high level of digital literacy. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. This is a remote-first position, requiring self-discipline, strong time management skills, and the ability to work autonomously while remaining connected to the team. Our client values candidates who are proactive problem-solvers, resourceful, and possess a positive attitude. The ability to adapt to changing priorities and deadlines is key. A minimum of 3 years of experience providing executive-level administrative support is required. Experience supporting C-suite executives or in a similar fast-paced environment is a significant advantage. Excellent written and verbal communication skills are a must. The ideal candidate will be detail-oriented, possess strong organizational skills, and have a commitment to excellence. This role offers the opportunity to work with a dedicated team and contribute to the strategic success of the organization from the comfort of your home office. Our client is committed to providing a supportive remote work environment and opportunities for professional development. If you are a motivated and experienced administrative professional looking for a challenging and rewarding remote role, we encourage you to apply. You will be an integral part of the executive support function, ensuring seamless operations and contributing to the overall efficiency of the leadership team. Your dedication and expertise will be highly valued.
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Executive Assistant - Remote Executive Support
Posted 8 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Executive Remote Administrative Manager
Posted 20 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Manager to provide crucial support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and overseeing various administrative projects. You will be the primary point of contact for internal and external stakeholders, requiring exceptional professionalism and discretion. Responsibilities include managing executive calendars, coordinating travel arrangements, preparing reports and presentations, organizing virtual meetings, and implementing efficient administrative systems. You will also be tasked with streamlining office procedures and managing office supplies and vendor relationships, even in a remote context.
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator - Virtual Office Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive virtual support. This role is crucial for ensuring the smooth operation of our remote-first organization, acting as a central point of contact for internal teams and external stakeholders. You will be responsible for managing a variety of administrative tasks, from scheduling and communication to document management and data entry, all performed from your remote workspace.
Key Responsibilities:
Key Responsibilities:
- Coordinate and manage calendars, meetings, and travel arrangements for multiple executives and teams across different time zones.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, format, and proofread various documents, reports, presentations, and spreadsheets.
- Maintain and organize digital filing systems, ensuring easy access to important information.
- Assist with onboarding new remote employees by preparing necessary documentation and setting up access.
- Process invoices, expense reports, and manage basic budgetary tracking for administrative projects.
- Conduct research on various topics as required by management.
- Serve as a liaison between different departments to facilitate information flow and project coordination.
- Manage and update databases and CRM systems with accuracy.
- Proactively identify and implement process improvements to enhance administrative efficiency.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role, preferably in a remote setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Ability to work independently with minimal supervision and maintain a high level of productivity.
- Discretion and confidentiality when handling sensitive information.
- A keen eye for detail and a commitment to accuracy.
- Adaptability and willingness to learn new technologies and processes.
- A dedicated home office setup with a reliable internet connection is required.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Operations Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage your workday effectively while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence. Key duties include screening calls and emails, preparing reports and presentations, organizing virtual meetings, and maintaining confidential files. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize tasks efficiently. Proficiency in productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams), is essential. Strong written and verbal communication skills are paramount for interacting with internal teams, external partners, and clients. You should be a self-starter, capable of working independently with minimal supervision, and maintaining a high level of professionalism and discretion. This role requires excellent problem-solving skills and the ability to adapt to changing priorities in a fast-paced remote environment. Working remotely from Naivasha, Nakuru, KE , you will be an integral part of the executive team, ensuring smooth day-to-day operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, ensuring all participants have necessary information and access.
- Maintain confidential files and databases with accuracy and discretion.
- Conduct research and compile information as needed for various projects.
- Provide administrative support and handle ad-hoc tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and maintain confidentiality.
- Experience in a remote work setting is highly desirable.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant - Virtual Operations Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a proactive and exceptionally organized Remote Executive Administrative Assistant to provide comprehensive virtual operations support. This fully remote position is crucial for ensuring the smooth and efficient day-to-day functioning of our executive team. You will be managing complex calendars, coordinating virtual meetings, preparing essential documents, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate thrives in a dynamic, fast-paced environment, possesses superior communication skills, and demonstrates an unwavering commitment to accuracy and discretion. This role offers the flexibility of working from anywhere, contributing to our client's mission-driven goals.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling appointments, meetings, and travel arrangements (if applicable).
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Coordinate and facilitate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Serve as a primary liaison between executives and internal/external parties, ensuring timely and professional communication.
- Manage and organize digital files and records with a high degree of accuracy and confidentiality.
- Conduct research and compile information for various projects and executive needs.
- Anticipate the needs of executives and proactively address potential issues.
- Streamline administrative processes and implement efficiency improvements.
- Handle confidential information with the utmost discretion and integrity.
- Provide general administrative support as required.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Meet) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills, with a strong command of grammar and a keen eye for detail.
- Ability to multitask, prioritize, and adapt to changing demands in a remote work environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive problem-solving abilities and a resourceful approach.
- Experience with calendar management and travel coordination (where applicable).
- Ability to work independently with minimal supervision.
- A dedicated, distraction-free home office setup with a stable internet connection.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Manager - Remote
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking an exceptional Executive Administrative Manager to provide comprehensive, remote-based support to senior leadership. This role is fundamental to the smooth operation of executive functions, ensuring efficiency and effectiveness across various departments. You will manage a wide range of administrative tasks, including complex calendar management, travel arrangements, meeting coordination, and preparation of reports and presentations. The ideal candidate is a highly organized, proactive, and discreet professional with a proven ability to anticipate needs and manage multiple priorities seamlessly. This position operates entirely remotely, allowing you to contribute your expertise from your home office, supporting executives who may be based in or overseeing operations related to Kisumu, Kisumu, KE . Key responsibilities include acting as a primary point of contact for internal and external stakeholders, drafting correspondence, managing confidential information with the utmost discretion, and assisting with special projects as assigned. You will also be responsible for streamlining administrative processes and implementing best practices to enhance productivity. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 8 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid environment, is essential. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), G Suite, and various project management and communication tools is mandatory. Exceptional interpersonal skills, a keen eye for detail, and the ability to work autonomously with minimal supervision are crucial for success in this role.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
8
Senior Executive Assistant - Remote Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic and innovative startup, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their executive leadership team. This role is pivotal in ensuring the smooth operation of daily executive activities and facilitating efficient communication and workflow across the organization. The ideal candidate is detail-oriented, possesses exceptional time management skills, and thrives in a fast-paced, virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Manage executive travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and initiatives as assigned by the executive team.
- Liaise with other departments and external parties to facilitate executive operations.
- Process expense reports and manage departmental budgets as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating high-level meetings.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to work independently with minimal supervision and a proactive approach to problem-solving.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Adaptability and resilience in a remote work setting.
- Previous experience in a startup or fast-paced tech environment is a plus.
This advertiser has chosen not to accept applicants from your region.
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