488 Remote Executive Assistant To Ceo jobs in Nairobi

• Manage and maintain the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements (virtual and otherwise).
• Prepare agendas, take minutes, and track action items for executive meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Conduct research on various topics as requested by the CEO, synthesizing information into concise summaries.
• Act as a gatekeeper and liaison between the CEO and internal/external parties, handling inquiries professionally and efficiently.
• Organize and coordinate virtual team events and meetings, ensuring all participants have the necessary information and access.
• Manage expense reporting and assist with budget tracking for the executive office.
• Handle sensitive and confidential information with the highest level of integrity and discretion.
• Proactively identify opportunities to improve operational efficiency and streamline executive workflows.
• Maintain digital filing systems and ensure easy retrieval of important documents.

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

• Managing and maintaining complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous precision.
• Coordinating and arranging all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation, while optimizing for efficiency and cost-effectiveness.
• Preparing and editing correspondence, reports, presentations, and other documents as required.
• Acting as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
• Conducting research on various topics as requested by the executive.
• Organizing and preparing materials for meetings, including agendas, minutes, and supporting documentation.
• Managing and maintaining confidential files and records with the utmost discretion.
• Assisting with personal tasks and errands as needed to support the executive.
• Proactively identifying and resolving potential scheduling conflicts or logistical issues.
• Maintaining an organized and efficient remote work environment.
• Liaising with other departments and external contacts on behalf of the executive.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure

Company Description

We suggest you enter details here.

Role Description

This is a full-time hybrid role for a Personal Assistant located in Nairobi County, Kenya, with some work from home accepted. The Personal Assistant will be responsible for personal assistance tasks, executive administrative assistance, managing communication, maintaining diaries, and clerical duties. Day-to-day activities include scheduling appointments, handling confidential information, managing correspondence, and supporting executive staff with various tasks.

Qualifications

• Proficiency in Personal Assistance and Executive Administrative Assistance
• Strong Communication skills
• Experience in Diary Management and Clerical Skills
• Excellent organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite and other relevant software
• Bachelor's degree in Business Administration, Office Management, or related field
• Previous experience in a similar role is an advantage

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, memos, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage digital and physical files and records.
• Prepare and submit expense reports and process invoices.
• Conduct research and compile information for meetings and projects.
• Act as a liaison between executives and internal staff, clients, and external partners.
• Coordinate logistics for virtual and in-person meetings, including setting up video conferencing.
• Anticipate executive needs and proactively address potential issues.
• Provide general administrative support as required to ensure smooth operations.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role.
• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently, take initiative, and multitask effectively in a remote setting.
• Strong problem-solving abilities and attention to detail.
• Experience with calendar management and travel coordination.

• Managing and coordinating complex calendars and appointment scheduling for executives.
• Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
• Preparing meeting agendas, taking minutes, and distributing action items.
• Drafting, reviewing, and proofreading correspondence, reports, presentations, and other documents.
• Managing and organizing digital files and records for easy retrieval.
• Screening and prioritizing emails and phone calls, acting as a gatekeeper when necessary.
• Coordinating virtual meetings and ensuring all participants have necessary information and access.
• Assisting with expense reporting and budget tracking for executive office.
• Conducting research and compiling information as requested by executives.
• Handling confidential information with the utmost discretion and maintaining professional ethics.
• Proactively identifying and resolving administrative issues before they escalate.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role, ideally with remote work experience.
• Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach to task management.
• High level of discretion and confidentiality.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to work independently and as part of a remote team.
• A stable internet connection and a dedicated, quiet workspace are required.
• A minimum of 4 years of experience supporting senior-level executives is preferred.