6,384 Remote Executive Assistant Operations Coordinator jobs in Kenya
Executive Administrative Manager, Remote Operations
Posted 18 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Assistant Hotel General Manager - Remote Support
Posted 12 days ago
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Job Description
Our client, a leading hospitality management company, is seeking a dedicated and detail-oriented Assistant Hotel General Manager to provide remote support for its properties. This role is designed for an individual with a solid foundation in hotel operations and management, eager to contribute to operational excellence from a fully remote setting. You will assist the General Manager in overseeing daily operations, ensuring adherence to brand standards, managing guest services, and supporting staff development. This position offers a unique opportunity to gain broad experience in hospitality management while enjoying the flexibility of a remote work environment, contributing strategic oversight to hotels in the **Embu, Embu, KE** area.
Responsibilities:
Qualifications:
Responsibilities:
- Support the General Manager in overseeing all aspects of hotel operations, including front desk, housekeeping, food & beverage, and maintenance.
- Assist in implementing and enforcing operational policies and procedures to ensure efficiency and guest satisfaction.
- Help manage departmental budgets, labor costs, and inventory, ensuring financial objectives are met.
- Contribute to staff training and development programs, fostering a positive and productive work environment.
- Monitor guest feedback and online reviews, assisting in the development and implementation of service improvement initiatives.
- Ensure compliance with health, safety, and sanitation regulations.
- Assist in coordinating with vendors and suppliers to manage inventory and procurement.
- Utilize hotel management systems to track performance metrics and generate reports.
- Provide support for sales and marketing efforts aimed at increasing occupancy and revenue.
- Act as a point of contact for guest inquiries and concerns, ensuring prompt and satisfactory resolution.
- Aid in the implementation of new hotel technologies and operational enhancements.
- Maintain clear and effective communication channels with on-site teams and management.
Qualifications:
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Minimum of 3 years of experience in hotel operations or a supervisory role within the hospitality industry.
- Understanding of hotel operations, including front office, F&B, and housekeeping.
- Good organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with hotel management software (PMS) is an advantage.
- Proactive attitude and willingness to learn and take on new responsibilities.
- Ability to work independently and effectively in a remote setting.
- A passion for providing excellent guest service.
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Senior Administrative Manager - Remote Operations Support
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to lead and enhance their remote operational support functions. This is a fully remote position, offering the flexibility to manage administrative excellence from any location. The ideal candidate will have extensive experience in managing diverse administrative operations, optimizing office workflows, and implementing efficient systems. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (remotely), and ensuring the smooth functioning of daily operations for a distributed workforce. Strong leadership, exceptional organizational skills, and a commitment to creating a productive remote work environment are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and implement administrative policies and procedures to ensure efficient and effective operations.
- Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
- Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service delivery.
- Coordinate office logistics and support for remote employees, including equipment procurement and IT liaison.
- Implement and maintain efficient filing and record-keeping systems, both physical and digital.
- Manage the onboarding and offboarding processes for administrative staff.
- Ensure compliance with relevant regulations and company policies.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Lead and mentor a team of administrative professionals in a remote setting.
- Continuously identify opportunities for process improvement and implement new administrative technologies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on operational support.
- Proven track record of improving administrative efficiency and managing budgets effectively.
- Strong understanding of office management principles and best practices.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and administrative management tools.
- Exceptional organizational and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working effectively in a fully remote team is essential.
- This role is based in the wider **Embu, Embu, KE** region, but is a fully remote opportunity.
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2
Remote Office Manager & Operations Lead
Posted 12 days ago
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Job Description
Our client is looking for an organized and proactive Remote Office Manager & Operations Lead to manage and streamline administrative and operational functions for our distributed workforce. In this fully remote role, you will be responsible for ensuring the smooth day-to-day operations of the company, fostering efficiency, and supporting our employees. You will play a key part in maintaining a positive and productive remote work environment. Your responsibilities will include:
- Overseeing general office operations, including vendor management, supply procurement, and IT support coordination for remote employees.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Managing the company's calendar, scheduling meetings, and coordinating virtual events.
- Handling correspondence, managing databases, and organizing digital files.
- Assisting with onboarding processes for new remote employees, ensuring they have the necessary resources.
- Coordinating travel arrangements and managing expense reporting when required.
- Acting as a point of contact for employees regarding administrative and operational inquiries.
- Implementing and managing remote work best practices to ensure employee productivity and engagement.
- Assisting with budget management for operational expenses.
- Contributing to process improvement initiatives to enhance operational effectiveness.
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3
Remote Operations Manager - Administrative Support
Posted 21 days ago
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Job Description
Our client is seeking a proactive and detail-oriented Operations Manager to oversee and optimize administrative processes. This is a fully remote position, allowing you to manage operations from any location. The ideal candidate will be adept at streamlining workflows, managing resources efficiently, and ensuring the smooth execution of day-to-day administrative functions. You will be responsible for implementing best practices, leading support teams, and driving continuous improvement in operational effectiveness.
Key Responsibilities:
Qualifications:
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
Key Responsibilities:
- Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
- Develop, implement, and refine operational procedures and policies to enhance productivity.
- Manage and supervise administrative staff, providing guidance, training, and performance feedback.
- Coordinate with various departments to ensure seamless interdepartmental communication and workflow.
- Manage vendor relationships and oversee procurement processes for office supplies and services.
- Develop and manage operational budgets, tracking expenses and identifying cost-saving opportunities.
- Implement and maintain systems for record-keeping, data management, and information retrieval.
- Ensure compliance with relevant regulations and company policies.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Manage and resolve operational issues and conflicts that may arise.
- Prepare regular reports on operational performance, key metrics, and team progress for senior management.
- Utilize project management skills to oversee special administrative projects.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in operations management or a related administrative leadership role.
- Proven experience in process improvement and workflow optimization.
- Strong understanding of administrative best practices and office management principles.
- Excellent leadership, team management, and motivational skills.
- Proficiency in project management tools and methodologies.
- Strong organizational, time management, and multitasking abilities.
- Excellent problem-solving and decision-making skills.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various administrative software.
- Ability to work independently and manage a remote team effectively.
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
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4
Office Manager - Remote Operations
Posted 2 days ago
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Job Description
Our client, a progressive tech startup, is seeking an organized and proactive Office Manager to oversee their remote operational support functions. This vital role ensures the smooth day-to-day functioning of the organization, managing administrative processes, supporting team coordination, and optimizing internal workflows. The ideal candidate will have a strong background in administrative management, exceptional organizational skills, and a keen ability to manage multiple tasks efficiently. Responsibilities include managing communication channels, coordinating virtual meetings, maintaining digital records, processing invoices, assisting with onboarding new remote employees, and acting as a central point of contact for internal queries. You will be responsible for ensuring that all administrative processes are streamlined and effective, contributing to a positive and productive remote work environment. We are looking for a self-starter with excellent problem-solving abilities, proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite), and experience with remote collaboration tools. Strong interpersonal and communication skills are essential for liaising with team members across different locations. This is a fully remote position, requiring a dedicated home office setup and a commitment to maintaining a high level of efficiency and organization. If you are a detail-oriented administrator passionate about enabling seamless operations for a growing company, we encourage you to apply and become an integral part of our client's distributed team.
This advertiser has chosen not to accept applicants from your region.
5
Remote Operations Manager - Administrative
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions within a fully remote setting. This role is essential for ensuring the smooth and efficient day-to-day operations of the organization, managing resources, and supporting the broader team. The successful candidate will be responsible for developing and implementing operational policies and procedures, managing office supplies and vendor relationships, coordinating meeting schedules, and assisting with HR-related administrative tasks. You will also play a key role in optimizing workflows, identifying areas for improvement, and implementing solutions to enhance productivity and efficiency across the company. Strong communication skills are vital, as you will be the central point of contact for various internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a high level of accuracy in a remote environment is crucial. This position requires a keen eye for detail, excellent problem-solving abilities, and a commitment to providing exceptional support. You will be instrumental in maintaining a cohesive and productive remote work culture. The primary administrative hub associated with this role is in **Kitale, Trans-Nzoia, KE**, however, the position is entirely remote.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage daily administrative operations in a fully remote environment.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and compliance.
- Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
- Coordinate and schedule meetings, appointments, and travel arrangements for the team.
- Provide administrative support to various departments, including HR, finance, and operations.
- Assist in the onboarding process for new remote employees, ensuring they have the necessary resources and information.
- Maintain organized and up-to-date digital filing systems and databases.
- Identify and implement process improvements to streamline workflows and boost productivity.
- Act as a liaison between employees and management on administrative matters.
- Ensure a high standard of communication and service delivery across all administrative functions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative or operations management, preferably in a remote setting.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational and time management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Exceptional communication, interpersonal, and problem-solving skills.
- Experience with project management tools and CRM software is a plus.
- Demonstrated ability to work independently with minimal supervision.
- High level of attention to detail and accuracy.
- A proactive approach to identifying and resolving challenges.
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Remote Operations Manager - Administrative Services
Posted 21 days ago
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Job Description
Our client is seeking a meticulous and proactive Remote Operations Manager to oversee their administrative functions. This role is entirely remote, designed for individuals who excel at managing operations and supporting teams from a distance. The Operations Manager will be responsible for ensuring the smooth and efficient day-to-day running of administrative processes, streamlining workflows, and implementing best practices across the organization. This includes managing calendars, coordinating meetings, overseeing document management systems, and ensuring compliance with company policies and procedures.
You will play a key role in optimizing operational efficiency by identifying areas for improvement and implementing innovative solutions. This involves developing and maintaining operational guidelines, creating and managing standard operating procedures (SOPs), and overseeing the effective allocation of resources. Strong vendor management skills will be required, including negotiating contracts and ensuring timely delivery of services. The ideal candidate will possess excellent organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines in a demanding environment. Proficiency in various office productivity software and project management tools is essential. You will also be responsible for managing budgets, tracking expenses, and generating regular reports on operational performance. The ability to foster a positive and productive remote work culture, promoting collaboration and communication among team members, is highly valued. This role requires exceptional problem-solving abilities, a high degree of initiative, and a commitment to maintaining the highest standards of administrative excellence. You should be comfortable working autonomously, making sound decisions, and adapting to evolving business needs. Join our client’s team and contribute to their operational success, all while enjoying the benefits of a fully remote work arrangement.
You will play a key role in optimizing operational efficiency by identifying areas for improvement and implementing innovative solutions. This involves developing and maintaining operational guidelines, creating and managing standard operating procedures (SOPs), and overseeing the effective allocation of resources. Strong vendor management skills will be required, including negotiating contracts and ensuring timely delivery of services. The ideal candidate will possess excellent organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines in a demanding environment. Proficiency in various office productivity software and project management tools is essential. You will also be responsible for managing budgets, tracking expenses, and generating regular reports on operational performance. The ability to foster a positive and productive remote work culture, promoting collaboration and communication among team members, is highly valued. This role requires exceptional problem-solving abilities, a high degree of initiative, and a commitment to maintaining the highest standards of administrative excellence. You should be comfortable working autonomously, making sound decisions, and adapting to evolving business needs. Join our client’s team and contribute to their operational success, all while enjoying the benefits of a fully remote work arrangement.
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7
Senior Remote Operations Manager (Administrative)
Posted 18 days ago
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Job Description
Our client is looking for a highly organized and strategic Senior Remote Operations Manager to oversee and optimize administrative functions within a fully remote work environment. This pivotal role requires exceptional leadership, process improvement expertise, and a proven ability to manage diverse teams and projects virtually. You will be responsible for developing and implementing efficient operational workflows, managing budgets, ensuring compliance with policies and procedures, and driving continuous improvement initiatives across all administrative departments. Your focus will be on enhancing productivity, streamlining operations, and fostering a collaborative and high-performing remote culture. The ideal candidate will have a strong background in business administration, project management, and change management, with a demonstrable history of successfully leading remote teams. You will identify opportunities for automation and digital transformation to improve efficiency and reduce costs. Responsibilities include overseeing vendor relationships, managing internal communications, coordinating cross-departmental projects, and ensuring the smooth execution of daily administrative tasks. This position requires excellent problem-solving skills, meticulous attention to detail, and the ability to adapt to evolving business needs. You will be the key point of contact for operational challenges, providing timely and effective solutions. Strong analytical skills are needed to track key performance indicators (KPIs) and generate reports for senior management. The ability to effectively communicate and collaborate with stakeholders at all levels, both within and outside the organization, is crucial. This remote role offers a significant opportunity to shape the operational framework of a forward-thinking company and contribute to its overall success through efficient and effective administrative management.
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8
Senior Administrative Manager (Remote Operations)
Posted 21 days ago
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Job Description
Our client, a rapidly expanding international consultancy firm, is seeking an experienced Senior Administrative Manager to oversee and optimize their remote administrative operations. This is a fully remote role, demanding exceptional organizational skills, a proactive approach, and the ability to manage a diverse range of administrative functions across distributed teams. You will be responsible for developing and implementing efficient administrative policies and procedures, ensuring seamless operations and support for our global workforce. Key responsibilities include managing office supplies, coordinating vendor relationships, overseeing IT support liaison, and ensuring compliance with administrative regulations. You will also play a crucial role in onboarding new remote employees, managing HR administrative tasks, and supporting executive leadership with scheduling and logistical arrangements. Experience in developing and managing budgets for administrative functions is required. You will lead a team of administrative assistants, providing guidance, mentorship, and performance management. Proficiency in project management tools and a strong understanding of remote work best practices are essential. The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 7 years of progressive experience in administrative management, preferably in a remote or distributed environment. Proven experience in leading teams, managing complex projects, and implementing operational improvements is critical. Exceptional communication, interpersonal, and problem-solving skills are a must. You must be highly organized, detail-oriented, and capable of managing multiple priorities simultaneously in a fast-paced, remote setting. Our client is committed to fostering a productive and supportive work environment, regardless of location. This is an excellent opportunity for a seasoned administrative professional to make a significant impact by shaping and enhancing our remote operational infrastructure.
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