5,824 Remote Administrative Operations Coordinator jobs in Kenya
Executive Administrative Manager, Remote Operations
Posted 20 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Remote Office Manager & Operations Lead
Posted 14 days ago
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Job Description
Our client is looking for an organized and proactive Remote Office Manager & Operations Lead to manage and streamline administrative and operational functions for our distributed workforce. In this fully remote role, you will be responsible for ensuring the smooth day-to-day operations of the company, fostering efficiency, and supporting our employees. You will play a key part in maintaining a positive and productive remote work environment. Your responsibilities will include:
- Overseeing general office operations, including vendor management, supply procurement, and IT support coordination for remote employees.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Managing the company's calendar, scheduling meetings, and coordinating virtual events.
- Handling correspondence, managing databases, and organizing digital files.
- Assisting with onboarding processes for new remote employees, ensuring they have the necessary resources.
- Coordinating travel arrangements and managing expense reporting when required.
- Acting as a point of contact for employees regarding administrative and operational inquiries.
- Implementing and managing remote work best practices to ensure employee productivity and engagement.
- Assisting with budget management for operational expenses.
- Contributing to process improvement initiatives to enhance operational effectiveness.
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Office Manager - Remote Operations Support
Posted today
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Job Description
Our client, a forward-thinking organization with a distributed workforce, is seeking a highly organized and proactive Office Manager to provide crucial remote operations support. This role is vital for ensuring the smooth functioning of our administrative and operational processes, supporting our fully remote team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling virtual meetings, maintaining digital filing systems, and coordinating essential office supplies and equipment for remote employees. This position requires excellent communication skills to liaise with internal departments and external vendors. You will play a key role in supporting HR functions, onboarding new remote employees, and managing employee engagement initiatives designed for a distributed workforce. Proficiency in virtual collaboration tools, project management software, and standard office applications is essential. The ideal candidate is meticulous, self-disciplined, and possesses exceptional problem-solving abilities. You should be adept at managing multiple priorities and maintaining confidentiality. This is a fantastic opportunity to contribute to the efficiency and positive culture of a remote-first company, offering a high degree of autonomy and the flexibility to work from anywhere. Your efforts will directly support the productivity and well-being of our remote team members.
Responsibilities:
Responsibilities:
- Manage day-to-day administrative operations for a remote workforce.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain organized digital records and filing systems.
- Manage inventory and procurement of office supplies and equipment for remote employees.
- Support onboarding processes for new remote hires.
- Assist with employee engagement initiatives and virtual team-building activities.
- Serve as a point of contact for internal and external inquiries.
- Liaise with vendors and service providers.
- Ensure compliance with company policies and procedures.
- Provide general administrative support to various departments as needed.
- Associate's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience in office management or administrative support, preferably in a remote setting.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack).
- Experience with HRIS or ATS systems is a plus.
- Ability to work independently and proactively manage tasks.
- Discretion and ability to handle confidential information.
- Detail-oriented with a strong commitment to accuracy.
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2
Office Manager - Remote Operations
Posted 3 days ago
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Job Description
Our client, a progressive tech startup, is seeking an organized and proactive Office Manager to oversee their remote operational support functions. This vital role ensures the smooth day-to-day functioning of the organization, managing administrative processes, supporting team coordination, and optimizing internal workflows. The ideal candidate will have a strong background in administrative management, exceptional organizational skills, and a keen ability to manage multiple tasks efficiently. Responsibilities include managing communication channels, coordinating virtual meetings, maintaining digital records, processing invoices, assisting with onboarding new remote employees, and acting as a central point of contact for internal queries. You will be responsible for ensuring that all administrative processes are streamlined and effective, contributing to a positive and productive remote work environment. We are looking for a self-starter with excellent problem-solving abilities, proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite), and experience with remote collaboration tools. Strong interpersonal and communication skills are essential for liaising with team members across different locations. This is a fully remote position, requiring a dedicated home office setup and a commitment to maintaining a high level of efficiency and organization. If you are a detail-oriented administrator passionate about enabling seamless operations for a growing company, we encourage you to apply and become an integral part of our client's distributed team.
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3
Senior Administrative Manager - Remote Operations Support
Posted 23 days ago
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Job Description
Our client, a growing organization committed to operational excellence, is seeking a highly organized and proactive Senior Administrative Manager to lead our remote administrative support functions. This role is crucial for ensuring the smooth and efficient operation of our virtual workplace by managing essential administrative processes, supporting staff, and overseeing office-related services from a remote capacity. You will be instrumental in establishing and maintaining effective administrative systems and procedures that enable our distributed team to thrive. As a remote-first company, we prioritize flexibility, efficiency, and a cohesive virtual work environment.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations, including scheduling, correspondence, and record-keeping.
- Develop, implement, and maintain administrative policies and procedures for a remote workforce.
- Manage vendor relationships for office supplies, equipment, and services, ensuring cost-effectiveness.
- Coordinate travel arrangements, meeting logistics, and event planning for remote teams.
- Provide high-level administrative support to senior management.
- Supervise and mentor remote administrative staff, providing guidance and performance feedback.
- Ensure efficient management of digital filing systems and databases.
- Assist with HR-related administrative tasks, such as onboarding support and personnel file maintenance.
- Manage budgets for administrative expenses and ensure accurate financial reporting.
- Proactively identify and resolve administrative challenges in a remote setting.
- Implement and utilize technology solutions to enhance administrative efficiency and collaboration.
- Maintain a high standard of confidentiality and professionalism.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 8 years of experience in administrative management, with a significant portion in remote or dispersed team environments.
- Proven experience in managing administrative operations, office management, or executive assistance.
- Excellent organizational, time management, and multitasking skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- Strong leadership and problem-solving abilities.
- Experience with budget management and vendor negotiation.
- Ability to work independently and take initiative in a remote setting.
- Discretion and understanding of confidential information.
- Experience supporting HR functions is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Coordinator - Operations Support
Posted 7 days ago
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Job Description
Our client is seeking a detail-oriented and proactive Administrative Coordinator to provide essential remote support for their operations. This role is vital in ensuring the smooth execution of daily administrative tasks, managing office resources virtually, and supporting operational efficiency across various departments. You will be responsible for organizing schedules, coordinating virtual meetings, managing digital documentation, and facilitating communication.
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
Qualifications:
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
- Coordinate administrative tasks and projects.
- Manage digital calendars and schedule appointments.
- Prepare documents, reports, and presentations.
- Maintain organized digital filing systems.
- Facilitate virtual communication and team coordination.
- Handle incoming and outgoing correspondence.
- Support operational teams with administrative needs.
- Ensure timely and accurate data entry.
Qualifications:
- Proven administrative experience.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite or Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage priorities effectively remotely.
- Attention to detail and accuracy.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Remote Operations Manager - Administrative Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a proactive and detail-oriented Operations Manager to oversee and optimize administrative processes. This is a fully remote position, allowing you to manage operations from any location. The ideal candidate will be adept at streamlining workflows, managing resources efficiently, and ensuring the smooth execution of day-to-day administrative functions. You will be responsible for implementing best practices, leading support teams, and driving continuous improvement in operational effectiveness.
Key Responsibilities:
Qualifications:
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
Key Responsibilities:
- Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
- Develop, implement, and refine operational procedures and policies to enhance productivity.
- Manage and supervise administrative staff, providing guidance, training, and performance feedback.
- Coordinate with various departments to ensure seamless interdepartmental communication and workflow.
- Manage vendor relationships and oversee procurement processes for office supplies and services.
- Develop and manage operational budgets, tracking expenses and identifying cost-saving opportunities.
- Implement and maintain systems for record-keeping, data management, and information retrieval.
- Ensure compliance with relevant regulations and company policies.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Manage and resolve operational issues and conflicts that may arise.
- Prepare regular reports on operational performance, key metrics, and team progress for senior management.
- Utilize project management skills to oversee special administrative projects.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in operations management or a related administrative leadership role.
- Proven experience in process improvement and workflow optimization.
- Strong understanding of administrative best practices and office management principles.
- Excellent leadership, team management, and motivational skills.
- Proficiency in project management tools and methodologies.
- Strong organizational, time management, and multitasking abilities.
- Excellent problem-solving and decision-making skills.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various administrative software.
- Ability to work independently and manage a remote team effectively.
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
This advertiser has chosen not to accept applicants from your region.
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Remote Operations Manager - Administrative
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions within a fully remote setting. This role is essential for ensuring the smooth and efficient day-to-day operations of the organization, managing resources, and supporting the broader team. The successful candidate will be responsible for developing and implementing operational policies and procedures, managing office supplies and vendor relationships, coordinating meeting schedules, and assisting with HR-related administrative tasks. You will also play a key role in optimizing workflows, identifying areas for improvement, and implementing solutions to enhance productivity and efficiency across the company. Strong communication skills are vital, as you will be the central point of contact for various internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a high level of accuracy in a remote environment is crucial. This position requires a keen eye for detail, excellent problem-solving abilities, and a commitment to providing exceptional support. You will be instrumental in maintaining a cohesive and productive remote work culture. The primary administrative hub associated with this role is in **Kitale, Trans-Nzoia, KE**, however, the position is entirely remote.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage daily administrative operations in a fully remote environment.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and compliance.
- Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
- Coordinate and schedule meetings, appointments, and travel arrangements for the team.
- Provide administrative support to various departments, including HR, finance, and operations.
- Assist in the onboarding process for new remote employees, ensuring they have the necessary resources and information.
- Maintain organized and up-to-date digital filing systems and databases.
- Identify and implement process improvements to streamline workflows and boost productivity.
- Act as a liaison between employees and management on administrative matters.
- Ensure a high standard of communication and service delivery across all administrative functions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative or operations management, preferably in a remote setting.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational and time management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Exceptional communication, interpersonal, and problem-solving skills.
- Experience with project management tools and CRM software is a plus.
- Demonstrated ability to work independently with minimal supervision.
- High level of attention to detail and accuracy.
- A proactive approach to identifying and resolving challenges.
This advertiser has chosen not to accept applicants from your region.
7
Senior Office Manager - Remote Operations
Posted today
Job Viewed
Job Description
Our client is seeking a proactive, highly organized, and detail-oriented Senior Office Manager to oversee and optimize their remote administrative operations. This critical role ensures the seamless functioning of the virtual office environment, supporting efficiency and productivity across all departments. The ideal candidate will have extensive experience in managing administrative processes, implementing operational improvements, and coordinating diverse tasks within a remote-first organization. You will be responsible for a wide range of duties, including vendor management, budget oversight, internal communications, and ensuring the well-being of remote staff. This position demands exceptional communication, problem-solving, and leadership skills, with the ability to work independently and make sound decisions in a fast-paced virtual setting.
Responsibilities:
Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures for remote operations.
- Oversee and manage relationships with key vendors and service providers (e.g., IT support, office supplies, software subscriptions).
- Manage the administrative budget, track expenses, and ensure cost-effectiveness.
- Coordinate internal communications and ensure the timely dissemination of important company updates.
- Oversee the onboarding and offboarding processes for remote employees, ensuring a smooth transition.
- Manage and maintain digital filing systems and ensure the security of confidential information.
- Organize and facilitate virtual team-building activities and company events.
- Act as a primary point of contact for employee queries regarding administrative matters.
- Ensure compliance with relevant health, safety, and data protection regulations in a remote context.
- Research and recommend new tools and technologies to enhance remote work efficiency and collaboration.
- Assist in the planning and execution of company-wide initiatives and projects.
- Monitor office supply levels and manage procurement processes for essential remote work resources.
- Support HR functions by ensuring accurate record-keeping and assisting with employee-related administrative tasks.
- Proactively identify operational bottlenecks and implement solutions to improve workflow.
- Maintain a positive and productive virtual work environment for all employees.
- Prepare regular reports on administrative performance and key operational metrics.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Manager - Remote Operations
Posted 23 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding professional services firm, is actively seeking a highly organized and proactive Senior Administrative Manager to lead and streamline administrative functions within our fully remote operational structure. This pivotal role ensures the smooth and efficient execution of daily operations, supporting our geographically dispersed team. You will be responsible for managing key administrative processes, including but not limited to, office supply management (for remote setups), virtual event coordination, vendor relations, budget tracking for administrative expenses, and implementing best practices for remote team support. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities in a fast-paced environment. You will develop and maintain administrative policies and procedures tailored for a remote workforce, ensuring consistency and effectiveness. Collaboration with various departments to support their administrative needs will be a significant part of your role. This position requires excellent communication and interpersonal skills, as you will interact with team members at all levels. Proactive problem-solving and the ability to anticipate needs are essential qualities. This is an exciting opportunity to build and refine administrative infrastructure for a modern, remote-first organization. The designated operational location for this entirely remote role is **Ruiru, Kiambu, KE**. We are looking for candidates with a proven track record of at least 5 years in administrative management, preferably with experience supporting remote teams. A Bachelor's degree in Business Administration, Management, or a related field is preferred. Proficiency in project management software, office productivity suites (e.g., Microsoft Office, Google Workspace), and virtual collaboration tools is a must. Experience in process improvement and establishing efficient workflows for remote operations is highly valued. If you are a detail-oriented, results-driven professional passionate about creating efficient and supportive remote work environments, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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