4,059 Remote Administrative Coordinator Project Support jobs in Kenya
Remote Administrative Coordinator - Project Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide essential support to their project management teams. This is a fully remote role, offering flexibility and the opportunity to contribute to diverse projects from anywhere. The ideal candidate is a proactive individual with excellent organizational skills, strong communication abilities, and a knack for managing multiple tasks efficiently in a virtual environment.
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
- Maintain and organize project documentation, including plans, reports, and correspondence.
- Schedule and coordinate project meetings, ensuring all relevant parties are invited and aware of the agenda.
- Take accurate minutes during meetings and distribute them along with action items in a timely manner.
- Assist project managers in tracking project timelines, deliverables, and milestones.
- Perform data entry and update project management systems as required.
- Communicate project updates and information to team members and stakeholders as directed.
- Organize and manage project-related files and digital assets.
- Provide general administrative support to the project management office.
- Assist with the preparation of project reports and presentations.
- Ensure all administrative tasks are completed accurately and efficiently.
- Liaise with team members to gather necessary information for project tasks.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative support role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Asana, Trello, Monday.com) and virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision and a proactive approach.
- Strong multitasking capabilities and ability to prioritize effectively.
- Professional demeanor and ability to handle confidential information.
- Must have a reliable internet connection and a suitable home office setup.
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Senior Administrative Manager - Remote Operations Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to lead and enhance their remote operational support functions. This is a fully remote position, offering the flexibility to manage administrative excellence from any location. The ideal candidate will have extensive experience in managing diverse administrative operations, optimizing office workflows, and implementing efficient systems. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (remotely), and ensuring the smooth functioning of daily operations for a distributed workforce. Strong leadership, exceptional organizational skills, and a commitment to creating a productive remote work environment are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and implement administrative policies and procedures to ensure efficient and effective operations.
- Oversee budget management for administrative departments, tracking expenses and identifying cost-saving opportunities.
- Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service delivery.
- Coordinate office logistics and support for remote employees, including equipment procurement and IT liaison.
- Implement and maintain efficient filing and record-keeping systems, both physical and digital.
- Manage the onboarding and offboarding processes for administrative staff.
- Ensure compliance with relevant regulations and company policies.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues.
- Lead and mentor a team of administrative professionals in a remote setting.
- Continuously identify opportunities for process improvement and implement new administrative technologies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on operational support.
- Proven track record of improving administrative efficiency and managing budgets effectively.
- Strong understanding of office management principles and best practices.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and administrative management tools.
- Exceptional organizational and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working effectively in a fully remote team is essential.
- This role is based in the wider **Embu, Embu, KE** region, but is a fully remote opportunity.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator - Operations Support
Posted 4 days ago
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Job Description
Our client is seeking a detail-oriented and proactive Administrative Coordinator to provide essential remote support for their operations. This role is vital in ensuring the smooth execution of daily administrative tasks, managing office resources virtually, and supporting operational efficiency across various departments. You will be responsible for organizing schedules, coordinating virtual meetings, managing digital documentation, and facilitating communication.
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
Qualifications:
Key responsibilities include maintaining accurate records, processing information, preparing reports, and assisting with project-related administrative duties. You will serve as a key point of contact for internal queries and contribute to streamlining administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Adaptability and a self-starter attitude are highly valued.
This is a fully remote position , offering the flexibility to work from home. You will need a reliable internet connection and a dedicated workspace. If you are an organized and efficient administrative professional looking for a challenging remote role, this opportunity within the **Thika, Kiambu, KE** region and beyond is an excellent fit. Join a team committed to operational excellence and continuous improvement.
Responsibilities:
- Coordinate administrative tasks and projects.
- Manage digital calendars and schedule appointments.
- Prepare documents, reports, and presentations.
- Maintain organized digital filing systems.
- Facilitate virtual communication and team coordination.
- Handle incoming and outgoing correspondence.
- Support operational teams with administrative needs.
- Ensure timely and accurate data entry.
Qualifications:
- Proven administrative experience.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite or Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage priorities effectively remotely.
- Attention to detail and accuracy.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Remote Office Manager & Operations Lead
Posted 11 days ago
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Job Description
Our client is looking for an organized and proactive Remote Office Manager & Operations Lead to manage and streamline administrative and operational functions for our distributed workforce. In this fully remote role, you will be responsible for ensuring the smooth day-to-day operations of the company, fostering efficiency, and supporting our employees. You will play a key part in maintaining a positive and productive remote work environment. Your responsibilities will include:
- Overseeing general office operations, including vendor management, supply procurement, and IT support coordination for remote employees.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Managing the company's calendar, scheduling meetings, and coordinating virtual events.
- Handling correspondence, managing databases, and organizing digital files.
- Assisting with onboarding processes for new remote employees, ensuring they have the necessary resources.
- Coordinating travel arrangements and managing expense reporting when required.
- Acting as a point of contact for employees regarding administrative and operational inquiries.
- Implementing and managing remote work best practices to ensure employee productivity and engagement.
- Assisting with budget management for operational expenses.
- Contributing to process improvement initiatives to enhance operational effectiveness.
This advertiser has chosen not to accept applicants from your region.
3
Senior Remote Administrative Coordinator - Global Operations Support
Posted 12 days ago
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Job Description
Our client, a multinational organization with a global footprint, is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive remote support for their international operations. This fully remote position is crucial for ensuring the smooth and efficient functioning of administrative processes across different time zones and departments. You will be responsible for managing schedules, coordinating communications, organizing virtual events, handling correspondence, and maintaining essential records. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives and teams operating remotely.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and follow-up minutes.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
- Draft, proofread, and distribute professional correspondence, reports, and other documents.
- Maintain and organize electronic filing systems, ensuring easy access to critical information and records.
- Assist with the onboarding process for new remote employees, providing necessary administrative and logistical support.
- Coordinate the planning and execution of virtual company events, workshops, and training sessions.
- Manage office supplies and equipment inventory for remote employees, ensuring adequate resources are available.
- Support project teams with administrative tasks, such as data entry, document management, and research.
- Handle confidential information with the utmost discretion and professionalism.
- Proactively identify and implement improvements to administrative processes and workflows.
- Liaise with IT support to ensure remote employees have the necessary technical resources and assistance.
- Provide general administrative assistance and support to senior management as needed.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- A minimum of 6 years of progressive experience in administrative support, office management, or executive assistance roles.
- Proven experience supporting multiple executives or teams, preferably in a remote or distributed work environment.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Strong written and verbal communication skills, with excellent grammar and attention to detail.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Adaptability and flexibility to manage changing priorities and deadlines.
- Experience with database management and digital record-keeping systems.
- A positive attitude and a commitment to providing high-quality support.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Project Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a diligent and organized Administrative Project Coordinator to provide essential support for various projects within their organization. This role offers a hybrid work arrangement, combining remote flexibility with occasional on-site collaboration. You will be responsible for a wide range of administrative tasks that ensure projects run smoothly and efficiently. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask effectively. Strong proficiency in office software and communication tools is crucial.
Responsibilities:
Qualifications:
Responsibilities:
- Assist project managers with planning, organizing, and executing projects.
- Schedule and coordinate project meetings, prepare agendas, and take meeting minutes.
- Maintain and update project documentation, including project plans, status reports, and risk logs.
- Manage project calendars and track deadlines for various project tasks.
- Communicate project updates and information to team members and stakeholders.
- Prepare project-related correspondence and reports.
- Assist with the procurement of project resources and supplies.
- Organize and maintain project files, both electronic and physical.
- Handle travel arrangements and expense reports for project team members as needed.
- Provide general administrative support to the project team, including data entry and document management.
- Support the onboarding process for new project team members.
- Assist in the preparation of presentations and proposals.
- Ensure smooth operation of administrative functions related to projects.
- Liaise with different departments to gather necessary project information.
- Handle ad-hoc administrative tasks as assigned by project managers.
Qualifications:
- High school diploma or equivalent; an Associate's or Bachelor's degree is advantageous.
- Proven experience in an administrative or project coordination role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com) is a plus.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Proactive and able to work independently with minimal supervision.
- Adaptability to changing project needs and priorities.
- Team player with a positive attitude.
- Experience in (Specific Industry relevant to client's operations) is a bonus.
- Must be able to commute to the Kakamega, Kakamega, KE office for scheduled meetings and collaborative sessions.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager - Remote Operations
Posted 1 day ago
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Job Description
Our client, a progressive tech startup, is seeking an organized and proactive Office Manager to oversee their remote operational support functions. This vital role ensures the smooth day-to-day functioning of the organization, managing administrative processes, supporting team coordination, and optimizing internal workflows. The ideal candidate will have a strong background in administrative management, exceptional organizational skills, and a keen ability to manage multiple tasks efficiently. Responsibilities include managing communication channels, coordinating virtual meetings, maintaining digital records, processing invoices, assisting with onboarding new remote employees, and acting as a central point of contact for internal queries. You will be responsible for ensuring that all administrative processes are streamlined and effective, contributing to a positive and productive remote work environment. We are looking for a self-starter with excellent problem-solving abilities, proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite), and experience with remote collaboration tools. Strong interpersonal and communication skills are essential for liaising with team members across different locations. This is a fully remote position, requiring a dedicated home office setup and a commitment to maintaining a high level of efficiency and organization. If you are a detail-oriented administrator passionate about enabling seamless operations for a growing company, we encourage you to apply and become an integral part of our client's distributed team.
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6
Remote Operations Manager - Administrative
Posted 6 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions within a fully remote setting. This role is essential for ensuring the smooth and efficient day-to-day operations of the organization, managing resources, and supporting the broader team. The successful candidate will be responsible for developing and implementing operational policies and procedures, managing office supplies and vendor relationships, coordinating meeting schedules, and assisting with HR-related administrative tasks. You will also play a key role in optimizing workflows, identifying areas for improvement, and implementing solutions to enhance productivity and efficiency across the company. Strong communication skills are vital, as you will be the central point of contact for various internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a high level of accuracy in a remote environment is crucial. This position requires a keen eye for detail, excellent problem-solving abilities, and a commitment to providing exceptional support. You will be instrumental in maintaining a cohesive and productive remote work culture. The primary administrative hub associated with this role is in **Kitale, Trans-Nzoia, KE**, however, the position is entirely remote.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage daily administrative operations in a fully remote environment.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and compliance.
- Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
- Coordinate and schedule meetings, appointments, and travel arrangements for the team.
- Provide administrative support to various departments, including HR, finance, and operations.
- Assist in the onboarding process for new remote employees, ensuring they have the necessary resources and information.
- Maintain organized and up-to-date digital filing systems and databases.
- Identify and implement process improvements to streamline workflows and boost productivity.
- Act as a liaison between employees and management on administrative matters.
- Ensure a high standard of communication and service delivery across all administrative functions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative or operations management, preferably in a remote setting.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent organizational and time management skills.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Exceptional communication, interpersonal, and problem-solving skills.
- Experience with project management tools and CRM software is a plus.
- Demonstrated ability to work independently with minimal supervision.
- High level of attention to detail and accuracy.
- A proactive approach to identifying and resolving challenges.
This advertiser has chosen not to accept applicants from your region.
7
Remote Operations Manager - Administrative Services
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Remote Operations Manager to oversee their administrative functions. This role is entirely remote, designed for individuals who excel at managing operations and supporting teams from a distance. The Operations Manager will be responsible for ensuring the smooth and efficient day-to-day running of administrative processes, streamlining workflows, and implementing best practices across the organization. This includes managing calendars, coordinating meetings, overseeing document management systems, and ensuring compliance with company policies and procedures.
You will play a key role in optimizing operational efficiency by identifying areas for improvement and implementing innovative solutions. This involves developing and maintaining operational guidelines, creating and managing standard operating procedures (SOPs), and overseeing the effective allocation of resources. Strong vendor management skills will be required, including negotiating contracts and ensuring timely delivery of services. The ideal candidate will possess excellent organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines in a demanding environment. Proficiency in various office productivity software and project management tools is essential. You will also be responsible for managing budgets, tracking expenses, and generating regular reports on operational performance. The ability to foster a positive and productive remote work culture, promoting collaboration and communication among team members, is highly valued. This role requires exceptional problem-solving abilities, a high degree of initiative, and a commitment to maintaining the highest standards of administrative excellence. You should be comfortable working autonomously, making sound decisions, and adapting to evolving business needs. Join our client’s team and contribute to their operational success, all while enjoying the benefits of a fully remote work arrangement.
You will play a key role in optimizing operational efficiency by identifying areas for improvement and implementing innovative solutions. This involves developing and maintaining operational guidelines, creating and managing standard operating procedures (SOPs), and overseeing the effective allocation of resources. Strong vendor management skills will be required, including negotiating contracts and ensuring timely delivery of services. The ideal candidate will possess excellent organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines in a demanding environment. Proficiency in various office productivity software and project management tools is essential. You will also be responsible for managing budgets, tracking expenses, and generating regular reports on operational performance. The ability to foster a positive and productive remote work culture, promoting collaboration and communication among team members, is highly valued. This role requires exceptional problem-solving abilities, a high degree of initiative, and a commitment to maintaining the highest standards of administrative excellence. You should be comfortable working autonomously, making sound decisions, and adapting to evolving business needs. Join our client’s team and contribute to their operational success, all while enjoying the benefits of a fully remote work arrangement.
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8
Executive Administrative Manager, Remote Operations
Posted 17 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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