3,914 Remote Administrative Coordinator jobs in Kenya
Operations Administrative Manager - Remote Support
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and efficient Operations Administrative Manager to oversee and streamline administrative functions within their organization, operating entirely remotely. This role is critical for ensuring operational efficiency and supporting the seamless execution of daily tasks. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing administrative processes, coordinating cross-departmental workflows, overseeing the scheduling of virtual meetings and events, and ensuring the accurate maintenance of operational records and documentation. This position requires proficiency with a range of office productivity software and virtual collaboration tools. You will also be involved in developing and implementing administrative policies and procedures to enhance efficiency. The ability to communicate effectively with internal teams and external stakeholders in a virtual environment is paramount. We are looking for an individual who can manage multiple priorities, delegate tasks effectively, and foster a collaborative and productive remote work culture. This is a fully remote position offering a competitive salary and the flexibility to work from anywhere. If you are a seasoned administrative professional with a knack for operational excellence and leadership in a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for the organization in a remote setting.
- Develop, implement, and maintain efficient administrative procedures and policies.
- Coordinate and manage schedules for senior management and operational teams, including virtual meetings.
- Supervise and mentor administrative support staff, providing guidance and performance feedback.
- Ensure the accurate and organized maintenance of company records, files, and databases.
- Manage procurement of office supplies and equipment for remote staff.
- Liaise with IT support to ensure smooth functioning of remote work infrastructure.
- Assist in the preparation of reports, presentations, and other operational documents.
- Handle inquiries from internal staff and external partners, providing prompt and professional responses.
- Implement and manage processes for document control and record-keeping.
- Contribute to budget management for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Proven experience in an Administrative Manager, Operations Manager, or similar senior administrative role.
- Demonstrated experience managing administrative functions in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and ability to handle confidential information.
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Remote Office Manager and Administrative Lead
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
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Remote Office Manager & Executive Assistant
Posted 16 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Manager
Posted 21 days ago
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Job Description
Our client is looking for an experienced and highly organized Remote Administrative Manager to oversee and streamline their administrative operations. This is a 100% remote position, offering the flexibility to manage your work effectively from your chosen location. You will be responsible for ensuring the smooth and efficient day-to-day running of the office, managing support staff, and implementing administrative policies and procedures. The ideal candidate will possess strong leadership capabilities, excellent organizational skills, and a comprehensive understanding of office management best practices. Your responsibilities will include managing budgets, overseeing vendor relationships, coordinating office supplies and equipment, and ensuring compliance with health and safety regulations. You will also be responsible for developing and implementing efficient administrative systems and processes, including digital document management and communication workflows. Experience with remote team management and virtual collaboration tools is essential. You will act as a central point of contact for administrative inquiries and will be responsible for fostering a positive and productive work environment for all employees, regardless of their location. This is an exceptional opportunity for a proactive and detail-oriented individual to take on a key leadership role in a growing organization. We are seeking someone who can effectively manage resources, optimize operational efficiency, and contribute to the overall success of the company. The ability to anticipate needs, solve problems proactively, and communicate effectively with diverse teams will be critical to your success. This role demands a high degree of autonomy and the capability to manage multiple responsibilities in a remote setting. The successful candidate will demonstrate a commitment to excellence in administrative management and a passion for creating efficient and supportive work environments. You will play a vital role in ensuring the seamless operation of the organization from a distance.
This advertiser has chosen not to accept applicants from your region.
3
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to oversee administrative operations in a fully remote capacity. This role is essential for ensuring the smooth functioning of daily business activities, supporting staff, and managing office-related tasks from a distance. You will be responsible for managing communication channels, coordinating schedules, organizing virtual meetings, handling correspondence, maintaining digital records, and assisting with HR-related administrative tasks. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, proficiency in administrative software, and excellent communication abilities. This is a remote-first position requiring strong self-discipline, problem-solving skills, and the ability to effectively collaborate with a dispersed team.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate daily administrative operations for a remote team.
- Handle incoming and outgoing communications, including emails, calls, and messages.
- Schedule and organize virtual meetings, ensuring all necessary participants and resources are available.
- Maintain and organize digital filing systems and databases.
- Assist with onboarding and offboarding administrative processes for employees.
- Manage office supplies and equipment procurement and distribution (if applicable).
- Provide administrative support to management and other team members.
- Develop and implement efficient administrative procedures and workflows.
- Ensure compliance with company policies and procedures.
- Serve as a point of contact for internal and external inquiries.
Qualifications:
- Proven experience as an Office Manager, Administrative Assistant, or similar role.
- Demonstrated experience in managing tasks and operations remotely.
- Exceptional organizational and time management skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Discreet and able to handle confidential information.
- Proactive and self-motivated with the ability to work independently.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Coordinator - Virtual Office Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive virtual support. This role is crucial for ensuring the smooth operation of our remote-first organization, acting as a central point of contact for internal teams and external stakeholders. You will be responsible for managing a variety of administrative tasks, from scheduling and communication to document management and data entry, all performed from your remote workspace.
Key Responsibilities:
Key Responsibilities:
- Coordinate and manage calendars, meetings, and travel arrangements for multiple executives and teams across different time zones.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, format, and proofread various documents, reports, presentations, and spreadsheets.
- Maintain and organize digital filing systems, ensuring easy access to important information.
- Assist with onboarding new remote employees by preparing necessary documentation and setting up access.
- Process invoices, expense reports, and manage basic budgetary tracking for administrative projects.
- Conduct research on various topics as required by management.
- Serve as a liaison between different departments to facilitate information flow and project coordination.
- Manage and update databases and CRM systems with accuracy.
- Proactively identify and implement process improvements to enhance administrative efficiency.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role, preferably in a remote setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Ability to work independently with minimal supervision and maintain a high level of productivity.
- Discretion and confidentiality when handling sensitive information.
- A keen eye for detail and a commitment to accuracy.
- Adaptability and willingness to learn new technologies and processes.
- A dedicated home office setup with a reliable internet connection is required.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Coordinator
Posted 19 days ago
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Job Description
Our client is looking for a highly organized and efficient Remote Administrative Coordinator to provide comprehensive support. This is a fully remote position, allowing you to manage administrative tasks and support operations from anywhere. You will be responsible for a wide range of duties including scheduling appointments, managing calendars, coordinating meetings, preparing documents, and handling correspondence. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in office software and communication tools. You should be adept at managing multiple priorities, working independently, and maintaining a high level of professionalism. Key responsibilities include processing information, managing electronic filing systems, and ensuring smooth communication flow within the organization. You will also assist with data entry, creating reports, and providing general administrative assistance to various departments. Experience in an administrative role is essential, and familiarity with remote collaboration tools is a significant advantage. This role requires excellent written and verbal communication skills, reliability, and a proactive approach to anticipating needs and resolving issues. You must be comfortable working with technology and ensuring the confidentiality of sensitive information. This is an excellent opportunity for an organized individual seeking a flexible and challenging remote career. The administrative support provided will indirectly benefit operations in **Embu, Embu, KE**, while you perform your duties remotely.
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Remote Office Manager & Administrator
Posted 21 days ago
Job Viewed
Job Description
Our client, a growing technology startup, is looking for a highly organized and proactive Office Manager & Administrator to join their fully remote operations team. This role is crucial for ensuring the smooth and efficient functioning of our virtual workplace. You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating virtual meetings, handling correspondence, organizing digital documentation, and overseeing the procurement and distribution of remote work equipment. You will also play a key role in supporting HR functions, onboarding new remote employees, and fostering a positive and engaging remote work culture. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong time management abilities. Proficiency in office productivity suites (e.g., Google Workspace, Microsoft Office), project management tools, and communication platforms (e.g., Slack, Zoom) is essential. You should have excellent written and verbal communication skills, with the ability to interact professionally with colleagues at all levels. Experience in a similar administrative or office management role, preferably in a remote setting, is highly desirable. This position offers a fantastic opportunity to contribute to the operational backbone of a dynamic company and ensure a seamless experience for our distributed team. While our team members may be located around **Meru, Meru, KE**, this is a fully remote position, offering the flexibility and autonomy to manage administrative operations effectively from your own location.
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7
Executive Remote Administrative Manager
Posted 19 days ago
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Job Description
Our client is searching for a highly organized and proactive Executive Administrative Manager to provide crucial support in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and overseeing various administrative projects. You will be the primary point of contact for internal and external stakeholders, requiring exceptional professionalism and discretion. Responsibilities include managing executive calendars, coordinating travel arrangements, preparing reports and presentations, organizing virtual meetings, and implementing efficient administrative systems. You will also be tasked with streamlining office procedures and managing office supplies and vendor relationships, even in a remote context.
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
The ideal candidate will possess extensive experience in executive support, demonstrating a strong command of modern office technologies and virtual collaboration tools. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively under pressure are critical. Strong written and verbal communication skills are a must, as is a proactive and resourceful approach to problem-solving. You should be adept at anticipating needs and taking initiative to ensure seamless operations. This role requires a high degree of autonomy, excellent time management, and the ability to maintain confidentiality. Our client is seeking a dedicated and adaptable professional who can contribute significantly to executive productivity and overall organizational effectiveness from a remote setting. While the role is fully remote, our client's administrative hub is located in Bungoma, Bungoma, KE .
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8
Remote Office Manager - Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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