6 Remote Administrative Coordinator jobs in whatjobs
Remote Administrative Coordinator
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Coordinator to provide essential support to their operations. This is a fully remote position, offering the flexibility to manage administrative tasks and support teams from anywhere. You will be responsible for a wide range of administrative duties, including scheduling, communication management, document organization, and basic bookkeeping, ensuring the smooth day-to-day functioning of the organization. This role, based in the operational sphere of Malindi, Kilifi, KE , is a remote-first position that requires strong virtual collaboration and self-management skills.
Key responsibilities include managing calendars, coordinating meetings, and arranging virtual appointments for team members. You will handle incoming and outgoing communications, including emails and phone calls, and manage correspondence with clients, vendors, and other stakeholders. Maintaining organized digital filing systems, ensuring easy retrieval of information, will be crucial. You may also be responsible for preparing reports, presentations, and other documents as required.
The Administrative Coordinator will assist with travel arrangements (if applicable), process expense reports, and manage basic invoicing and payment tracking. Attention to detail is paramount in managing various administrative tasks accurately and efficiently. You will be expected to proactively identify and resolve administrative issues, anticipating the needs of the team. Proficiency in standard office software, including word processing, spreadsheets, and presentation tools, is essential. Experience with project management or task management software is a plus.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. Proven experience (2+ years) as an Administrative Assistant, Virtual Assistant, or in a similar administrative role is required. Excellent organizational, time management, and multitasking skills are a must. Strong written and verbal communication abilities, along with a professional and courteous demeanor, are essential for effective interaction with internal and external parties. As this is a remote role, you must be a self-starter with the ability to work independently, maintain confidentiality, and thrive in a virtual work environment. We are looking for a reliable and proactive individual to join our remote administrative team.
Key responsibilities include managing calendars, coordinating meetings, and arranging virtual appointments for team members. You will handle incoming and outgoing communications, including emails and phone calls, and manage correspondence with clients, vendors, and other stakeholders. Maintaining organized digital filing systems, ensuring easy retrieval of information, will be crucial. You may also be responsible for preparing reports, presentations, and other documents as required.
The Administrative Coordinator will assist with travel arrangements (if applicable), process expense reports, and manage basic invoicing and payment tracking. Attention to detail is paramount in managing various administrative tasks accurately and efficiently. You will be expected to proactively identify and resolve administrative issues, anticipating the needs of the team. Proficiency in standard office software, including word processing, spreadsheets, and presentation tools, is essential. Experience with project management or task management software is a plus.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. Proven experience (2+ years) as an Administrative Assistant, Virtual Assistant, or in a similar administrative role is required. Excellent organizational, time management, and multitasking skills are a must. Strong written and verbal communication abilities, along with a professional and courteous demeanor, are essential for effective interaction with internal and external parties. As this is a remote role, you must be a self-starter with the ability to work independently, maintain confidentiality, and thrive in a virtual work environment. We are looking for a reliable and proactive individual to join our remote administrative team.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator
Posted 18 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and efficient Remote Administrative Coordinator to provide comprehensive support. This is a fully remote position, allowing you to manage administrative tasks and support operations from anywhere. You will be responsible for a wide range of duties including scheduling appointments, managing calendars, coordinating meetings, preparing documents, and handling correspondence. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in office software and communication tools. You should be adept at managing multiple priorities, working independently, and maintaining a high level of professionalism. Key responsibilities include processing information, managing electronic filing systems, and ensuring smooth communication flow within the organization. You will also assist with data entry, creating reports, and providing general administrative assistance to various departments. Experience in an administrative role is essential, and familiarity with remote collaboration tools is a significant advantage. This role requires excellent written and verbal communication skills, reliability, and a proactive approach to anticipating needs and resolving issues. You must be comfortable working with technology and ensuring the confidentiality of sensitive information. This is an excellent opportunity for an organized individual seeking a flexible and challenging remote career. The administrative support provided will indirectly benefit operations in **Embu, Embu, KE**, while you perform your duties remotely.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Remote Administrative Coordinator to manage and streamline various administrative functions. This is a fully remote position, ideal for an organized individual who excels at multitasking and supporting operational efficiency from any location. You will be responsible for a wide range of administrative tasks, ensuring that daily operations run smoothly and that internal processes are well-maintained. The role requires excellent communication skills, a strong ability to prioritize, and a high degree of self-discipline.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and organize electronic filing systems and databases.
- Coordinate and schedule internal and external meetings, ensuring all logistics are handled.
- Prepare and distribute internal communications, reports, and presentations.
- Process incoming and outgoing mail and manage correspondence.
- Assist with onboarding new team members, including preparing necessary documentation and access.
- Maintain office supplies inventory and manage procurement of necessary administrative resources.
- Provide general administrative support to various departments as needed.
- Handle data entry tasks with accuracy and efficiency.
- Respond to internal and external inquiries in a professional and timely manner.
- Assist in the coordination of company events or initiatives.
- Ensure the smooth running of daily administrative operations.
- Utilize various office software and collaboration platforms to manage tasks and communications effectively.
- Identify opportunities to improve administrative processes and implement efficiency measures.
Qualifications:
- Proven experience in an administrative role, office support, or a related field.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based collaboration tools.
- Exceptional written and verbal communication skills.
- High attention to detail and accuracy in all tasks.
- Ability to work independently, manage workload effectively, and meet deadlines in a remote environment.
- Proactive approach to problem-solving and task management.
- Experience with data entry and record-keeping.
- A Bachelor's degree or equivalent experience in a relevant field is preferred.
- Adaptability and a willingness to take on new responsibilities.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide essential support to their team. This is a fully remote position, offering the convenience of working from home. You will be responsible for managing schedules, coordinating communications, handling documentation, and ensuring the smooth operation of various administrative tasks.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external communications, including emails, phone calls, and correspondence.
- Prepare, format, and edit documents, reports, presentations, and spreadsheets.
- Organize and maintain digital filing systems and databases.
- Assist with the preparation of meeting agendas, minutes, and action items.
- Handle expense reporting and invoice processing.
- Provide support for onboarding new remote employees.
- Conduct research and compile information as requested.
- Manage and order office supplies for remote team members as needed.
- Act as a liaison between departments and external parties.
- Ensure efficient workflow and support continuous improvement of administrative processes.
- Maintain confidentiality of sensitive information.
- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
- Proven experience in an administrative or executive assistant role, preferably in a remote capacity.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency with remote collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Proactive and self-motivated with the ability to work independently with minimal supervision.
- Experience with CRM or project management software is beneficial.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Coordinator to provide comprehensive support to their executive team and operations. This is a critical remote role that ensures the smooth functioning of daily administrative tasks, allowing our client's core business to operate efficiently. You will be responsible for managing calendars, coordinating meetings and events, handling correspondence, preparing reports, and maintaining databases, all within a virtual work environment. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively. Strong communication and interpersonal skills are vital for interacting with internal stakeholders, external partners, and clients. In this remote-first position, you will leverage various digital tools and platforms to manage tasks and collaborate with team members. Experience with virtual meeting software, project management tools, and standard office productivity suites is essential. You should be a self-starter, capable of working autonomously, prioritizing tasks, and meeting deadlines without direct supervision. Proactive problem-solving and the ability to anticipate needs are highly valued. This role offers a unique opportunity to contribute significantly to our client's success by ensuring that administrative processes are streamlined and efficient, all from the comfort and convenience of your home office. Join a team that values efficiency and professionalism in a fully remote setting.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings across different time zones.
- Prepare agendas, take minutes, and distribute follow-up actions for meetings.
- Handle incoming and outgoing communications, including emails, calls, and correspondence.
- Organize and maintain digital filing systems and databases.
- Assist in the preparation of presentations, reports, and other documents.
- Coordinate travel arrangements and logistics as needed.
- Manage vendor relationships and process invoices.
- Support event planning and coordination for virtual and hybrid events.
- Conduct research and compile information for various projects.
- Ensure smooth operation of office procedures and administrative workflows.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in G Suite (Google Workspace) or Microsoft Office Suite.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication abilities.
- Ability to work independently and proactively.
- High level of discretion and confidentiality.
- Experience with CRM or project management software is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Coordinator
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Coordinator to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. You will be responsible for providing comprehensive administrative support to various departments, ensuring smooth daily operations. This role requires a self-starter who can work independently and collaboratively within a virtual environment. Key responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, processing invoices and expense reports, maintaining organized digital filing systems, and acting as a liaison between different teams and external stakeholders. You will also be tasked with managing office supplies remotely, coordinating virtual event logistics, and ensuring all administrative processes are up-to-date and efficient. Experience with project management tools and cloud-based collaboration platforms is essential. This role offers a great opportunity to contribute to a growing organization while enjoying the benefits of remote work. The successful candidate will demonstrate a commitment to excellence, a positive attitude, and a passion for supporting organizational goals. Prior experience in an administrative capacity, preferably in a remote setting, is highly advantageous. We are looking for someone who can quickly adapt to new technologies and workflows, and who thrives in a fast-paced, results-oriented environment. If you are a detail-oriented professional with excellent organizational skills looking for a challenging and rewarding remote opportunity, we encourage you to apply. This position is based in **Mombasa, Mombasa, KE**, but requires no physical presence in the office.
This advertiser has chosen not to accept applicants from your region.
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