3,398 Procurement Assistant jobs in Kenya

At
Levitate Talent
, we specialize in building high-impact teams for mission-driven organizations across Africa and beyond. With nearly a decade of global recruiting expertise, we're proud to support a
reputable organization in the medical services sector
in their search for a
Procurement Assistant.

About the role

We are seeking a detail-oriented and proactive Procurement Assistant to support our procurement operations. The ideal candidate will assist in sourcing, purchasing, and managing suppliers to ensure timely and cost-effective acquisition of goods and services.

Key Responsibilities:

• Assist in sourcing suppliers and obtaining competitive quotations.
• Prepare and process purchase orders in compliance with company policies.
• Maintain accurate records of purchases, pricing, and other relevant data.
• Monitor inventory levels and coordinate with departments to anticipate purchasing needs.
• Follow up with suppliers to ensure timely delivery of goods and services.
• Assist in evaluating supplier performance and maintaining supplier relationships.
• Support in preparing procurement reports and documentation for audits.
• Ensure compliance with procurement procedures and relevant regulations.

Qualifications & Skills:

• Diploma or degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years' experience in a procurement or supply chain role.
• Strong organizational and record-keeping skills.
• Good negotiation and communication skills.
• Proficiency in MS Office and familiarity with procurement software is an added advantage.
• High level of integrity and attention to detail.

DEADLINE FOR APPLICATIONS
3 September :59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion
of secondary school education
OR
University degree
(Diploma/Bachelor)
in Procurement, Supply Chain Management, Logistics, Business Administration, Economics, Engineering, Law, Accounting, or a related field is desirable.

Experience:
At least
five (5) years
of progressively responsible experience in
procurement, supply chain operations, contracting, or administrative support functions
with a
Secondary School Certificate OR
a
University degree (Diploma/Bachelor's)
with a minimum of
two (2) years
of relevant experience in the above areas.

Language:
Fluency (level C) in English and Somali language.

Other knowledge and Skills:

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.

This position is open for qualified Internal and External Somali National Candidates. Female candidates are highly encouraged to apply.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:

NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Title:
Procurement & Logistics Assistant

Reports to:
Program Manager

Location
: Nairobi, Kenya

Grade:
5

About The Organization
Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe's work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of businesses and markets to create sustainable pathways out of poverty.

The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are incomes increase, and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.

Position Description
The
Procurement & Logistics Assistan
t will play a key role in supporting a donor-funded initiative aimed at strengthening enterprises and value chains in Kenya by enhancing competitiveness, improving market linkages, and promoting inclusive business practices. The position will provide operational support to program implementation, including efficient procurement processes, logistics coordination, and compliance with TechnoServe and donor policies. In addition, the role will assist with general program operations and field-based activities, working closely with program staff to ensure the smooth running of activities and the successful delivery of program objectives.

Key Roles And Responsibilities
Procurement
Support the procurement of goods and services in compliance with TechnoServe and donor policies.

• Prepare and issue Requests for Quotations (RFQs), support the evaluation of bids, and assist in vendor selection.
• Maintain accurate procurement records and ensure proper documentation for audit readiness.
• Monitor supplier performance and maintain an updated vendor database.

Logistics and Operations

• Coordinate logistics for field activities, workshops, and program events.
• Manage travel arrangements for staff and consultants, including transportation and accommodation.
• Support inventory management and ensure accountability for program assets.
• Liaise with service providers to ensure timely delivery of goods and services.
• Provide day-to-day operational and logistical support to program staff.

General Program Support

• Assist with field-based program activities, coordinating with staff and partners to ensure effective implementation.
• Support the planning and organization of events, trainings, and meetings.
• Ensure timely communication and updates are shared within the program team.
• Promote and uphold the principles, values, and objectives of the program.
• Perform other duties as assigned by the Program Manager.

Required Skills And Experience

• Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2–3 years' experience in procurement and logistics, preferably within an NGO, international organization, or donor-funded project.
• Strong knowledge of procurement procedures, vendor management, and compliance with donor regulations.
• Proven experience in coordinating logistics for events, workshops, and field activities.
• Familiarity with inventory management and accountability of program assets.
• Excellent organizational and time management skills, with the ability to manage multiple priorities effectively.
• Strong interpersonal and communication skills, with the ability to collaborate across teams and with external partners.
• Proficiency in Microsoft Office applications; experience with procurement or ERP systems is an added advantage.
• High level of integrity, attention to detail, and commitment to compliance and transparency.
• Ability to work under pressure, adapt to changing priorities, and support field-based operations when required.

Core Competencies

• Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information appropriately and helpfully; keeps confidences; admits mistakes; does not misrepresent himself or herself for personal gain.
• Team Work/ Relationships: Works co-operatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
• Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skills appropriately.
• Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
• Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas, and arguments; adjusts terminology, language, and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
• Decision making/Problem Solving: Is able to analyse situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action, and produce a logical, practical, and acceptable solution. Can make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
• Results-Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; and accurately checking processes and tasks.
• Planning & Time Management: Establishes a course of action for self and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes, and controls activities; identifies, integrates, and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department's goals, not just own job responsibilities; manages own time effectively.
• Business Acumen: The ability to use information, ask the right questions, and make decisions that make an impact on the overall business performance.

Application instructions:
Applications will be reviewed on a rolling basis.

We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate based on gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability, or any other protected class.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation, and we thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe, please contact Human Resources at or call

Job Title – Assistant Admin

Location:
Gitaru, Kikuyu Area, Kiambu County, Kenya

Application Deadline:
18
th
September 2025

Start Date:
Immediate

Our client is a fast-growing Internet Service Provider (ISP) based in Kiambu County. With a dedicated technical team and an expanding customer base, they are committed to delivering reliable internet solutions, maintaining operational efficiency, and providing exceptional customer service.

We are looking for a proactive and detail-oriented
Assistant Admin
to join their team. The ideal candidate will support daily operations, manage documentation, coordinate internal communications and assist with logistics and customer interactions to ensure smooth and efficient business operations.

Key Responsibilities

· Manage and update internal documents including client records and service request logs.

· Schedule meetings, appointments, and maintain team calendars.

· Handle incoming communication—calls, emails, and correspondence.

· Maintain organized filing systems (digital and physical).

· Support data entry and generate reports using Microsoft Excel.

· Assist with CRM updates and cross-team coordination.

· Track technician schedules and provide administrative support to the technical team.

· Coordinate follow-ups on service tickets and support customer communication.

Qualifications & Requirements

· Diploma in Business Administration, Office Management, IT, or a related field.

· Minimum 1 year of administrative or office support experience.

· Proficiency in
Microsoft Excel
—including data entry, formulas, and formatting.

· Experience with CRM systems (e.g., Zoho, HubSpot, Salesforce) is essential.

· Excellent organization and time management skills.

· Strong communication skills—written and verbal.

· High level of accuracy and attention to detail.

· Ability to multitask and work with minimal supervision.

· Residing in or near Kiambu County (or willing to relocate).

How to Apply

If you meet the above qualifications and are ready to join a fast-growing ISP, send your
CV and a brief cover letter
to

with the subject line:

"Application –Assistant Admin"

Deadline:
18
th
September 2025

• Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
• Develop, implement, and refine operational procedures and policies to enhance productivity.
• Manage and supervise administrative staff, providing guidance, training, and performance feedback.
• Coordinate with various departments to ensure seamless interdepartmental communication and workflow.
• Manage vendor relationships and oversee procurement processes for office supplies and services.
• Develop and manage operational budgets, tracking expenses and identifying cost-saving opportunities.
• Implement and maintain systems for record-keeping, data management, and information retrieval.
• Ensure compliance with relevant regulations and company policies.
• Identify opportunities for process improvement and implement solutions to enhance efficiency.
• Manage and resolve operational issues and conflicts that may arise.
• Prepare regular reports on operational performance, key metrics, and team progress for senior management.
• Utilize project management skills to oversee special administrative projects.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in operations management or a related administrative leadership role.
• Proven experience in process improvement and workflow optimization.
• Strong understanding of administrative best practices and office management principles.
• Excellent leadership, team management, and motivational skills.
• Proficiency in project management tools and methodologies.
• Strong organizational, time management, and multitasking abilities.
• Excellent problem-solving and decision-making skills.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various administrative software.
• Ability to work independently and manage a remote team effectively.

• Oversee and manage all remote administrative operations and processes.
• Develop, implement, and enforce administrative policies and procedures.
• Manage and optimize digital workflows, including CRM and project management systems.
• Lead, mentor, and manage a remote team of administrative staff.
• Oversee administrative budgets and manage vendor relationships.
• Coordinate cross-functional projects and ensure timely completion.
• Ensure compliance with relevant legal and regulatory requirements.
• Enhance operational efficiency and implement cost-saving measures.
• Facilitate effective communication and collaboration among remote teams.
• Manage the procurement and maintenance of office supplies and equipment virtually.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in operations management or senior administrative leadership.
• Proven experience managing remote teams and virtual operations.
• Proficiency in project management software (e.g., Asana, Trello), CRM systems, and MS Office Suite.
• Strong understanding of business processes, financial management, and HR principles.
• Excellent leadership, communication, and interpersonal skills.
• Exceptional organizational, time management, and problem-solving abilities.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced remote environment.
• Experience with process improvement methodologies (e.g., Lean, Six Sigma) is a plus.