8,916 Operations Coordinator Remote Management jobs in Kenya
Lead Administrative Operations Manager (Remote)
Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Lead Administrative Operations Manager to oversee and streamline administrative functions in a fully remote setting. This role is instrumental in ensuring the smooth and efficient day-to-day operations of the organization through effective administrative support and process optimization. You will be responsible for managing administrative tasks, coordinating office resources (virtually), and implementing efficient operational procedures. A strong background in office management, executive assistance, or operations management is essential. The ideal candidate will possess exceptional organizational, time management, and multitasking skills, coupled with a keen eye for detail. You will be proficient in using a wide range of digital tools for communication, task management, and document handling. Key responsibilities include managing schedules, coordinating meetings, handling correspondence, overseeing record-keeping, and supporting various departments with administrative needs. You will also play a role in onboarding new remote team members from an administrative perspective. Excellent communication skills are required to interact effectively with team members and external stakeholders. As a remote employee, you will manage your workload independently, maintaining a high level of productivity and responsiveness. This position offers the flexibility of working remotely while contributing significantly to the operational success of the organization. The opportunity to manage and optimize administrative operations remotely, supporting teams within **Machakos, Machakos, KE**, and across various locations, provides a unique professional challenge. Join our client to drive efficiency and effectiveness in their administrative functions through expert remote management and a commitment to seamless operations. We are looking for a dedicated and resourceful administrative professional.
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Lead Office Operations Manager (Remote)
Posted 14 days ago
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Job Description
This is a fully remote position. Our client is seeking a highly organized and proactive Lead Office Operations Manager to oversee and optimize administrative functions and office operations. In this crucial remote role, you will be responsible for ensuring the smooth and efficient day-to-day functioning of our business processes, even though the team is distributed. Your duties will encompass managing vendor relationships, overseeing procurement of supplies and services, coordinating travel arrangements, and implementing and maintaining administrative policies and procedures. You will also play a key role in streamlining workflows, improving operational efficiency, and supporting various departments with their administrative needs. The ideal candidate will possess exceptional organizational and multitasking abilities, a keen eye for detail, and a strong aptitude for problem-solving. Proficiency in office management software and remote collaboration tools is essential. You should have a proven track record of successfully managing administrative operations, preferably in a remote or hybrid setting. Excellent communication and interpersonal skills are vital, as you will be interacting with team members, external partners, and service providers. This role requires a leader who can take initiative, anticipate needs, and implement effective solutions to support our growing organization. You will be instrumental in creating and maintaining an efficient and productive remote work environment for all employees. A commitment to continuous improvement and a passion for operational excellence are highly desirable.
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Senior Administrative Operations Manager (Remote)
Posted 22 days ago
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Job Description
Our client is seeking a highly experienced and proactive Senior Administrative Operations Manager to oversee and optimize operational processes in a fully remote capacity. This role is pivotal in ensuring the efficient and effective day-to-day functioning of the organization's administrative functions across various departments. You will be responsible for developing, implementing, and refining administrative policies and procedures, managing budgets, and overseeing resource allocation to support business objectives. Key responsibilities include streamlining workflows, improving operational efficiency, managing vendor relationships, and ensuring compliance with relevant regulations. You will also play a key role in managing administrative projects, leading process improvement initiatives, and ensuring seamless communication and coordination among remote teams. Exceptional organizational skills, strong leadership capabilities, and a keen eye for detail are essential. The ideal candidate will possess a proven track record in administrative management, excellent problem-solving abilities, and a comprehensive understanding of remote work best practices. Proficiency in project management tools and virtual collaboration platforms is crucial. This is an excellent opportunity to take on a leadership role within a growing organization, driving operational excellence from a fully remote environment. You will have the autonomy to implement significant improvements and shape the administrative infrastructure of the company. Your strategic approach will be vital in supporting the organization's expansion and success.
Responsibilities:
Responsibilities:
- Develop, implement, and manage administrative policies and procedures.
- Oversee daily administrative operations to ensure efficiency and effectiveness.
- Manage departmental budgets and control expenses.
- Lead process improvement initiatives to enhance operational workflows.
- Manage vendor relationships and negotiate contracts.
- Ensure compliance with all relevant company policies and regulations.
- Oversee administrative projects from planning to completion.
- Coordinate activities and facilitate communication among remote teams.
- Manage facilities and resource allocation for a remote workforce.
- Provide guidance and mentorship to administrative staff.
- Identify and implement technological solutions to improve administrative processes.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or operations management, preferably in a remote setting.
- Proven experience in developing and implementing administrative policies and procedures.
- Strong financial management and budgeting skills.
- Excellent project management and organizational abilities.
- Proficiency in project management software and virtual collaboration tools (e.g., Asana, Trello, Slack, Zoom).
- Exceptional problem-solving and decision-making skills.
- Strong leadership and team management capabilities.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple priorities effectively in a remote environment.
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2
Executive Administrative Manager, Remote Operations
Posted 19 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to oversee and streamline administrative functions for their entirely remote workforce. This role is critical in ensuring the smooth and efficient operation of our client's global virtual operations. You will be responsible for managing a wide array of administrative tasks that support executives and remote teams, including calendar management, travel arrangements (virtual and physical where applicable), expense reporting, and coordination of virtual meetings and events. A key aspect of this role involves developing and implementing administrative policies and procedures tailored for a remote-first culture, optimizing workflows, and leveraging technology to enhance productivity. You will act as a central point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills. The ideal candidate will have a proven track record of at least 5 years in executive-level administrative support or office management, preferably within a remote or distributed team environment. Strong proficiency in a range of office software, project management tools, and virtual collaboration platforms is essential. You should possess outstanding organizational abilities, meticulous attention to detail, and the capacity to anticipate needs and proactively solve problems. This position demands a high degree of discretion, professionalism, and adaptability, as you will be privy to sensitive information and will need to navigate diverse communication styles across different time zones. The ability to manage multiple high-priority tasks simultaneously without compromising quality is a must. This is an exciting opportunity to shape and manage the administrative backbone of a leading organization that embraces remote work as its core operational model.
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Senior Administrative Operations Manager - Remote First
Posted 22 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Operations Manager to oversee and optimize their administrative functions within a remote-first environment. This is a critical role requiring a strategic approach to managing daily operations, enhancing efficiency, and ensuring seamless support for a distributed workforce. The ideal candidate will have extensive experience in administrative management, with a proven ability to implement and refine processes that support remote team collaboration and productivity. Your responsibilities will include managing office supplies and equipment procurement remotely, overseeing digital document management systems, coordinating virtual meeting logistics, and ensuring the smooth functioning of day-to-day administrative tasks. You will also be responsible for developing and enforcing administrative policies and procedures, managing vendor relationships, and supporting HR-related administrative needs. Strong project management skills are essential for overseeing various administrative initiatives and improvements. Excellent communication and interpersonal skills are required to effectively liaise with team members across different departments and time zones. The successful candidate will be proficient in various office productivity software and virtual collaboration tools, with a keen eye for detail and a commitment to accuracy. This role demands a proactive problem-solver who can anticipate needs and implement effective solutions in a dynamic remote setting. Join us in ensuring operational excellence and supporting our team's success, contributing to our operations based in **Eldoret, Uasin Gishu, KE** and beyond.
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4
Warehouse Operations Manager - Remote Inventory Control
Posted 5 days ago
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Job Description
Our client, a rapidly growing e-commerce fulfillment provider, is seeking an experienced and results-driven Warehouse Operations Manager to lead their fully remote inventory management and logistics coordination team. This is a critical role responsible for overseeing all aspects of inventory control, order fulfillment, and supply chain efficiency from a remote setting. You will leverage technology and data analytics to optimize warehouse processes, ensure accurate stock levels, and streamline shipping operations. The ideal candidate will have a proven background in warehouse management, a deep understanding of inventory systems (WMS), and exceptional leadership skills to manage a distributed team. This role is entirely remote, allowing you to work from the convenience of your home office. You will be instrumental in developing and implementing best practices for inventory accuracy, cycle counting, and stock rotation. Collaboration with external logistics partners, internal sales teams, and customer service representatives will be key. Responsibilities include:
Qualifications:
This is a unique opportunity to shape the future of a dynamic logistics operation from anywhere. If you are a strategic thinker with a passion for optimizing warehouse performance, apply now.
- Developing and implementing strategies for efficient inventory management and control across multiple distribution points.
- Overseeing the use of Warehouse Management Systems (WMS) to track inventory levels, manage stock movements, and optimize storage space.
- Establishing and monitoring key performance indicators (KPIs) for warehouse operations, including accuracy, efficiency, and timeliness.
- Implementing robust cycle counting and physical inventory procedures to ensure data integrity.
- Managing inbound and outbound logistics processes, including receiving, put-away, picking, packing, and shipping.
- Identifying opportunities for process improvement and cost reduction within the supply chain.
- Leading, mentoring, and motivating a remote team of warehouse associates and coordinators.
- Ensuring compliance with safety regulations and company policies within all managed facilities.
- Analyzing operational data to identify trends, predict demand, and forecast inventory needs.
- Coordinating with carriers and third-party logistics providers to ensure timely and cost-effective delivery.
Qualifications:
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
- Minimum of 5 years of experience in warehouse management or operations, with a strong focus on inventory control.
- Proven experience with Warehouse Management Systems (WMS) and other relevant logistics software.
- Demonstrated leadership skills and experience managing remote teams.
- Strong analytical and problem-solving abilities, with a data-driven approach.
- Excellent understanding of supply chain principles and best practices.
- Exceptional organizational and time management skills.
- Ability to work effectively and autonomously in a remote environment.
This is a unique opportunity to shape the future of a dynamic logistics operation from anywhere. If you are a strategic thinker with a passion for optimizing warehouse performance, apply now.
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Operations Manager - Remote Administrative Oversight
Posted today
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Job Description
Our client, a fast-paced technology company, is seeking a highly organized and detail-oriented Operations Manager to provide remote administrative oversight and strategic support. This role is crucial for ensuring the smooth and efficient functioning of various administrative processes across the organization. You will be responsible for managing administrative workflows, optimizing operational efficiency, and implementing best practices for remote team collaboration. The ideal candidate will possess a strong background in office management, project coordination, and process improvement, with a demonstrated ability to excel in a virtual work environment. Your responsibilities will include managing schedules, coordinating internal and external communications, overseeing vendor relationships, and ensuring that all administrative functions are performed to the highest standard. You will also play a key role in developing and refining administrative policies and procedures, leveraging technology to enhance productivity and streamline operations. The ability to manage multiple priorities, solve problems proactively, and maintain confidentiality is essential. This position requires excellent organizational and time-management skills, as well as strong leadership qualities to guide and support administrative staff remotely. You will work closely with various departments to ensure seamless operational support, contributing significantly to the company's overall success. This is an excellent opportunity for a dedicated professional looking to make a substantial impact within a forward-thinking organization. The scope of your influence will extend to our client's operations in **Nyeri, Nyeri, KE**, ensuring administrative excellence across all business units.
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Office Manager - Remote Operations
Posted 3 days ago
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Job Description
Our client, a progressive tech startup, is seeking an organized and proactive Office Manager to oversee their remote operational support functions. This vital role ensures the smooth day-to-day functioning of the organization, managing administrative processes, supporting team coordination, and optimizing internal workflows. The ideal candidate will have a strong background in administrative management, exceptional organizational skills, and a keen ability to manage multiple tasks efficiently. Responsibilities include managing communication channels, coordinating virtual meetings, maintaining digital records, processing invoices, assisting with onboarding new remote employees, and acting as a central point of contact for internal queries. You will be responsible for ensuring that all administrative processes are streamlined and effective, contributing to a positive and productive remote work environment. We are looking for a self-starter with excellent problem-solving abilities, proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite), and experience with remote collaboration tools. Strong interpersonal and communication skills are essential for liaising with team members across different locations. This is a fully remote position, requiring a dedicated home office setup and a commitment to maintaining a high level of efficiency and organization. If you are a detail-oriented administrator passionate about enabling seamless operations for a growing company, we encourage you to apply and become an integral part of our client's distributed team.
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Senior Event Planner & Operations Manager - Remote
Posted today
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Job Description
Our client is seeking a highly creative and meticulously organized Senior Event Planner & Operations Manager to orchestrate a diverse range of events and hospitality experiences, all managed remotely. This role requires a visionary individual capable of conceptualizing and executing unique events, from intimate gatherings to large-scale functions, ensuring seamless logistical coordination and exceptional guest satisfaction. You will be responsible for every facet of event planning, including conceptualization, theme development, vendor selection and management, budget control, contract negotiation, and on-site (virtual and potentially physical, through delegated staff) execution oversight. The ideal candidate will possess a keen eye for detail, a passion for creating memorable experiences, and a robust understanding of event technology and virtual event platforms. This position demands exceptional project management skills, the ability to multitask effectively under pressure, and strong negotiation abilities. You will liaunt with clients to understand their needs, translate them into engaging event concepts, and manage all aspects of production, marketing, and post-event analysis. Given the remote nature of this role, outstanding communication, organizational, and time management skills are paramount. You will leverage digital tools to coordinate with external vendors, internal teams, and clients, ensuring all event objectives are met efficiently and within budget. This is an exciting opportunity to shape unique experiences for our client, contributing to their brand presence and client engagement, all while working remotely from any location to support initiatives near **Ruiru, Kiambu, KE**.
Key Responsibilities:
Key Responsibilities:
- Conceptualize, plan, and execute a variety of events (virtual, hybrid, and in-person).
- Manage event budgets, ensuring cost-effectiveness and profitability.
- Source, negotiate with, and manage relationships with vendors and suppliers.
- Develop creative event themes and concepts aligned with client objectives.
- Oversee logistical aspects including scheduling, staffing, and venue coordination (where applicable).
- Utilize event management software and virtual platforms effectively.
- Develop and implement marketing and promotional strategies for events.
- Conduct post-event evaluations and report on success metrics.
- Ensure compliance with all relevant health, safety, and legal regulations.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
- Minimum of 4 years of experience in event planning and management, with a strong portfolio.
- Demonstrated experience in managing diverse event types and scales.
- Proficiency in event management software and virtual collaboration tools.
- Excellent organizational, multitasking, and time management skills.
- Strong negotiation and vendor management capabilities.
- Exceptional communication, interpersonal, and client-facing skills.
- Creative thinking and problem-solving abilities.
- Ability to thrive in a fast-paced, remote work environment.
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8
Senior Executive Assistant & Operations Coordinator (Remote)
Posted today
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Operations Coordinator to join their fully remote leadership support team. This role is pivotal in ensuring the smooth and efficient operation of executive functions and day-to-day administrative tasks. You will provide comprehensive support to senior leadership, manage complex schedules, coordinate meetings, and streamline operational processes, all within a remote work environment. Your ability to anticipate needs and execute tasks with precision will be key.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and optimize complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate logistics for virtual meetings, ensuring all participants have necessary information and access.
- Prepare agendas, take meeting minutes, and track action items to ensure follow-through.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize communications (emails, calls), acting as a gatekeeper when necessary.
- Conduct research, compile data, and prepare reports and presentations as required.
- Assist in managing special projects and initiatives, tracking progress and coordinating with stakeholders.
- Streamline administrative processes and implement efficiencies to support remote operations.
- Manage office supplies and equipment logistics for remote team members, if applicable.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of senior executives and proactively address potential issues.
- Assist with onboarding new remote team members from an administrative perspective.
- Maintain organized digital filing systems and databases.
- Handle expense reporting and budget tracking for executive-related expenditures.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative/operations support role, preferably supporting C-level executives.
- Proven experience managing complex calendars and coordinating virtual meetings.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills, adapted for remote professional interaction.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with project management tools (e.g., Asana, Trello) and CRM systems is a plus.
- High degree of professionalism, discretion, and integrity.
- Ability to work independently, prioritize tasks effectively, and manage multiple responsibilities in a remote setting.
- Proactive problem-solving skills and a resourceful attitude.
- A dedicated, quiet home office space with reliable high-speed internet is mandatory.
- Experience in a fast-paced, technology-driven environment is advantageous.
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