5,814 Lead Remote Administrative Operations Coordinator jobs in Kenya
Lead Remote Administrative Operations Coordinator
Posted today
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Job Description
Our client is seeking a proactive and highly organized Lead Remote Administrative Operations Coordinator to manage and streamline administrative functions for a distributed workforce. This is a 100% remote position, offering flexibility and the opportunity to contribute to operational efficiency from your home office. You will be responsible for overseeing various administrative tasks, including managing correspondence, coordinating schedules, processing documentation, and ensuring smooth day-to-day operations. The role involves supporting multiple departments, liaising with internal and external stakeholders, and implementing administrative best practices. Key responsibilities include developing and maintaining efficient record-keeping systems, managing office supplies (for remote employees), coordinating travel arrangements (if applicable), and preparing reports and presentations. You will also be involved in onboarding new remote team members from an administrative perspective, ensuring they have the necessary resources and information. The ideal candidate will possess exceptional organizational and time-management skills, with a strong aptitude for problem-solving and attention to detail. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent communication skills, both written and verbal, are required to interact effectively with a diverse range of individuals. This position demands a self-starter who can manage multiple priorities independently and maintain a high level of accuracy in a remote setting. You will play a vital role in ensuring that our client's administrative backbone is robust and efficient, supporting overall organizational goals. The successful candidate will have a proven track record in administrative support, operations coordination, or a similar role, with significant experience in remote work environments. A diploma or degree in Business Administration, Office Management, or a related field is preferred. Demonstrated ability to implement process improvements and manage complex scheduling is highly valued. This is an excellent opportunity for an experienced administrative professional seeking a challenging and rewarding remote role. You will be at the forefront of ensuring operational continuity and efficiency for our growing organization. This role requires a deep understanding of administrative workflows and the ability to adapt them to a remote context. Experience with project management software and CRM systems is a plus. We are committed to fostering a productive and supportive remote work environment for our employees. Your contribution will be essential in maintaining seamless administrative functions across the company, enabling teams to focus on their core objectives.
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Lead Administrative Operations Manager (Remote)
Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Lead Administrative Operations Manager to oversee and streamline administrative functions in a fully remote setting. This role is instrumental in ensuring the smooth and efficient day-to-day operations of the organization through effective administrative support and process optimization. You will be responsible for managing administrative tasks, coordinating office resources (virtually), and implementing efficient operational procedures. A strong background in office management, executive assistance, or operations management is essential. The ideal candidate will possess exceptional organizational, time management, and multitasking skills, coupled with a keen eye for detail. You will be proficient in using a wide range of digital tools for communication, task management, and document handling. Key responsibilities include managing schedules, coordinating meetings, handling correspondence, overseeing record-keeping, and supporting various departments with administrative needs. You will also play a role in onboarding new remote team members from an administrative perspective. Excellent communication skills are required to interact effectively with team members and external stakeholders. As a remote employee, you will manage your workload independently, maintaining a high level of productivity and responsiveness. This position offers the flexibility of working remotely while contributing significantly to the operational success of the organization. The opportunity to manage and optimize administrative operations remotely, supporting teams within **Machakos, Machakos, KE**, and across various locations, provides a unique professional challenge. Join our client to drive efficiency and effectiveness in their administrative functions through expert remote management and a commitment to seamless operations. We are looking for a dedicated and resourceful administrative professional.
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Lead Office Operations Manager (Remote)
Posted 15 days ago
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Job Description
This is a fully remote position. Our client is seeking a highly organized and proactive Lead Office Operations Manager to oversee and optimize administrative functions and office operations. In this crucial remote role, you will be responsible for ensuring the smooth and efficient day-to-day functioning of our business processes, even though the team is distributed. Your duties will encompass managing vendor relationships, overseeing procurement of supplies and services, coordinating travel arrangements, and implementing and maintaining administrative policies and procedures. You will also play a key role in streamlining workflows, improving operational efficiency, and supporting various departments with their administrative needs. The ideal candidate will possess exceptional organizational and multitasking abilities, a keen eye for detail, and a strong aptitude for problem-solving. Proficiency in office management software and remote collaboration tools is essential. You should have a proven track record of successfully managing administrative operations, preferably in a remote or hybrid setting. Excellent communication and interpersonal skills are vital, as you will be interacting with team members, external partners, and service providers. This role requires a leader who can take initiative, anticipate needs, and implement effective solutions to support our growing organization. You will be instrumental in creating and maintaining an efficient and productive remote work environment for all employees. A commitment to continuous improvement and a passion for operational excellence are highly desirable.
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2
Senior Office Manager & Operations Lead - Remote
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Manager & Operations Lead to manage and streamline their administrative and operational functions in a fully remote capacity. This role is pivotal in ensuring the smooth and efficient day-to-day running of the organization, supporting remote teams, and implementing effective operational processes. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage multiple tasks and priorities in a fast-paced, virtual environment. You will be the go-to person for all things operational, ensuring a productive and supportive work atmosphere.
Key Responsibilities:
This is a permanent, fully remote position, offering the flexibility to work from your home office, ideally within or accessible to **Naivasha, Nakuru, KE**. Strong proficiency in office management software, project management tools, and virtual collaboration platforms is essential. Excellent communication, interpersonal, and problem-solving skills are required to thrive in this remote leadership role. We are committed to creating a positive and efficient remote working environment.
Key Responsibilities:
- Oversee and manage all aspects of remote office operations, including digital filing systems, communication platforms, and virtual meeting coordination.
- Develop, implement, and maintain efficient administrative and operational policies and procedures.
- Manage vendor relationships, procurement of supplies and services, and budget tracking for operational expenses.
- Provide direct administrative support to senior management, including scheduling, correspondence, and preparing reports.
- Coordinate and manage travel arrangements for team members as needed.
- Ensure compliance with company policies and relevant regulations.
- Onboard new remote employees, providing them with necessary resources and information to succeed.
- Organize and facilitate virtual team-building events and company-wide meetings.
- Act as a primary point of contact for internal and external inquiries.
- Continuously identify opportunities for process improvement and efficiency gains within the operational framework.
This is a permanent, fully remote position, offering the flexibility to work from your home office, ideally within or accessible to **Naivasha, Nakuru, KE**. Strong proficiency in office management software, project management tools, and virtual collaboration platforms is essential. Excellent communication, interpersonal, and problem-solving skills are required to thrive in this remote leadership role. We are committed to creating a positive and efficient remote working environment.
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3
Executive Administrative Assistant - Executive Support
Posted 22 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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4
Office Manager and Executive Assistant
Posted 23 days ago
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Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
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5
Office Manager & Executive Assistant
Posted 23 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
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6
Remote Executive Administrative Assistant - Executive Support Specialist
Posted 20 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
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7
Operations Manager - Office Administration & Support
Posted 13 days ago
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Job Description
Our client is seeking a meticulous and proactive Operations Manager to oversee administrative functions and provide essential support to ensure seamless daily operations. This is a fully remote position, offering the flexibility to manage operations from anywhere. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meeting schedules, handling correspondence, and maintaining organized filing systems. This role requires excellent organizational skills and the ability to multitask efficiently. You will also be involved in assisting with event planning, managing vendor relationships, and ensuring that all operational processes are efficient and effective. Strong communication and interpersonal skills are vital, as you will interact with various internal departments and external stakeholders. The ability to anticipate needs, problem-solve proactively, and maintain a high level of confidentiality is paramount. Proficiency in standard office software suites is a must. We are looking for an individual who is highly detail-oriented, possesses strong time management abilities, and can work independently in a remote setting while maintaining a collaborative spirit. This role offers a unique opportunity to contribute significantly to the smooth functioning of the organization. If you are a dedicated administrative professional with a passion for efficiency and a knack for managing diverse tasks, we encourage you to apply and become an integral part of our remote team.
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8
Remote Office Manager and Administrative Lead
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
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