2,867 Executive Virtual Assistant Office Manager jobs in Kenya
Executive Administrative Assistant - Virtual Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote work environment. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing schedules, communications, and projects across distributed teams.
Key Responsibilities:
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar administrative support role, preferably supporting remote executives. Excellent organizational, time management, and multitasking skills are essential. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, attention to detail, and a professional demeanor are paramount. The ability to work independently, exercise good judgment, and adapt to changing priorities in a fast-paced remote setting is crucial. A proactive approach and a commitment to providing exceptional support are highly valued. This is a fantastic opportunity to be an indispensable part of a successful remote team, enabling executives to focus on strategic objectives.
Location: Embu, Embu, KE (Remote)
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, screening and prioritizing as necessary.
- Prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Conduct research on various topics as requested by executives.
- Organize and maintain digital filing systems for easy access to information.
- Anticipate the needs of executives and proactively address potential issues.
- Liaise with internal departments and external stakeholders to facilitate information flow and project coordination.
- Manage expense reporting and processing of invoices.
- Maintain a high level of confidentiality and discretion in all matters.
- Assist with special projects and initiatives as assigned.
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar administrative support role, preferably supporting remote executives. Excellent organizational, time management, and multitasking skills are essential. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, attention to detail, and a professional demeanor are paramount. The ability to work independently, exercise good judgment, and adapt to changing priorities in a fast-paced remote setting is crucial. A proactive approach and a commitment to providing exceptional support are highly valued. This is a fantastic opportunity to be an indispensable part of a successful remote team, enabling executives to focus on strategic objectives.
Location: Embu, Embu, KE (Remote)
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Remote Executive Administrative Assistant - Virtual Operations Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a proactive and exceptionally organized Remote Executive Administrative Assistant to provide comprehensive virtual operations support. This fully remote position is crucial for ensuring the smooth and efficient day-to-day functioning of our executive team. You will be managing complex calendars, coordinating virtual meetings, preparing essential documents, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate thrives in a dynamic, fast-paced environment, possesses superior communication skills, and demonstrates an unwavering commitment to accuracy and discretion. This role offers the flexibility of working from anywhere, contributing to our client's mission-driven goals.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling appointments, meetings, and travel arrangements (if applicable).
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Coordinate and facilitate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Serve as a primary liaison between executives and internal/external parties, ensuring timely and professional communication.
- Manage and organize digital files and records with a high degree of accuracy and confidentiality.
- Conduct research and compile information for various projects and executive needs.
- Anticipate the needs of executives and proactively address potential issues.
- Streamline administrative processes and implement efficiency improvements.
- Handle confidential information with the utmost discretion and integrity.
- Provide general administrative support as required.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Meet) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills, with a strong command of grammar and a keen eye for detail.
- Ability to multitask, prioritize, and adapt to changing demands in a remote work environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive problem-solving abilities and a resourceful approach.
- Experience with calendar management and travel coordination (where applicable).
- Ability to work independently with minimal supervision.
- A dedicated, distraction-free home office setup with a stable internet connection.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Virtual Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a rapidly growing organization, is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive virtual support to their executive team. This fully remote role is integral to ensuring the smooth functioning of executive operations, managing complex schedules, and facilitating seamless communication across the organization. You will act as a crucial liaison, handling a wide range of administrative and logistical tasks with professionalism and efficiency.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle all aspects of travel arrangements, including flights, accommodation, visas, and itineraries, ensuring cost-effectiveness and efficiency.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding or delegating as appropriate.
- Conduct research, compile data, and prepare reports and documents as requested by executives.
- Manage expense reporting and reconciliation for executives.
- Serve as a primary point of contact for internal and external stakeholders, maintaining a high level of professionalism.
- Assist with the planning and execution of virtual and in-person events.
- Develop and implement efficient administrative processes and systems to support the executive team.
- Maintain confidentiality of all sensitive information.
- Utilize various remote collaboration and productivity tools effectively (e.g., video conferencing, project management software).
- Anticipate needs and proactively address potential issues before they arise.
- Provide support to other members of the administrative team as needed.
This advertiser has chosen not to accept applicants from your region.
2
Executive Virtual Assistant & Office Manager
Posted 21 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Executive Virtual Assistant & Office Manager to provide comprehensive administrative support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of daily administrative tasks and executive support functions. You will manage complex calendars, schedule appointments and meetings, coordinate travel arrangements, and handle correspondence with professionalism and discretion. Responsibilities include preparing reports, presentations, and other documents, conducting research, and managing databases. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize tasks effectively and anticipate the needs of executives. Strong written and verbal communication skills are essential, as is proficiency in a range of office software and virtual collaboration tools. Experience in managing office supplies, vendor relationships, and basic bookkeeping from a remote standpoint will be advantageous. You will act as a gatekeeper and first point of contact for executives, requiring a polished and professional demeanor. Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges are key. This position demands a high degree of confidentiality and integrity. You will be responsible for streamlining administrative processes and improving operational efficiency within the remote work environment. The ability to work independently, maintain accuracy, and deliver high-quality results with minimal supervision is paramount. We are looking for a dedicated and resourceful individual who can seamlessly manage administrative duties from afar, ensuring executives can focus on strategic priorities. Understanding the specific administrative needs that may arise within organizations operating in or connected to Ruiru, Kiambu, KE will be beneficial, while serving a globally distributed team effectively.
This advertiser has chosen not to accept applicants from your region.
3
Executive Virtual Assistant & Operations Manager
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-growing startup in the tech sector, is seeking a highly organized and proactive Executive Virtual Assistant and Operations Manager to provide comprehensive remote support. This role is crucial for ensuring the smooth functioning of daily operations and supporting executive leadership. You will be entrusted with managing complex schedules, coordinating communications, organizing virtual events, and streamlining various administrative processes. This is a fantastic opportunity to be an integral part of a dynamic team, working entirely from your home office.
Responsibilities:
Responsibilities:
- Manage and optimize complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Handle all incoming and outgoing communications, including emails, phone calls, and messages, ensuring timely and professional responses.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and manage virtual meetings, including setting up video conferencing, preparing agendas, and taking minutes.
- Organize and execute virtual company events, team offsites, and client presentations.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, ensuring cost-effectiveness.
- Maintain organized digital filing systems and databases for easy retrieval of information.
- Conduct research on various topics as needed, synthesizing information and presenting findings.
- Assist with project management tasks, tracking progress, and ensuring deadlines are met.
- Manage expense reporting and invoicing processes.
- Proactively identify opportunities to improve operational efficiency and streamline administrative workflows.
- Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite).
- High level of discretion, confidentiality, and integrity.
- Proactive problem-solving attitude and a strong sense of initiative.
- Ability to work independently and thrive in a remote, fast-paced environment.
- Experience in project coordination or management is a plus.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
4
Virtual Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Virtual Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is essential for ensuring the smooth and efficient operation of executive functions within a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. The ideal candidate will possess exceptional communication skills, both written and verbal, and a strong command of various office productivity software. Your ability to anticipate needs, prioritize tasks, and maintain strict confidentiality is crucial. This position requires a high level of autonomy, discretion, and the ability to manage multiple projects simultaneously while working remotely. You will be the primary point of contact for internal and external stakeholders, requiring professionalism and excellent interpersonal skills. Responsibilities include preparing agendas, taking minutes at virtual meetings, and following up on action items to ensure timely completion. You will also manage email correspondence, screen calls, and handle sensitive information with the utmost care. Proactive problem-solving and a 'can-do' attitude are essential for success in this role. This is an excellent opportunity for a seasoned administrative professional to leverage their skills in a fully remote capacity, offering flexibility and the chance to contribute significantly to executive-level operations. You will be instrumental in streamlining administrative processes, improving efficiency, and providing reliable support that allows executives to focus on strategic priorities. The ability to adapt to new technologies and software tools quickly is also a key requirement. You will also be tasked with organizing and maintaining digital filing systems, ensuring easy retrieval of information. Expense report preparation and tracking will also form part of your duties. This role demands a meticulous approach to detail and a commitment to delivering high-quality administrative support consistently. You will be an integral part of the executive support function, ensuring seamless communication and coordination across various departments and external partners. The successful candidate will demonstrate initiative and resourcefulness in handling unexpected challenges and proactively identifying areas for process improvement within the administrative workflow.
This advertiser has chosen not to accept applicants from your region.
5
Executive Virtual Assistant & Operations Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant & Operations Coordinator to provide comprehensive remote support. This role is crucial in ensuring the smooth and efficient day-to-day operations of our executive team and broader organization. You will be the primary point of contact for a variety of administrative and operational tasks, requiring exceptional communication, time management, and problem-solving skills. This is a fully remote position, enabling you to contribute effectively from your home office. You will manage complex calendars, coordinate meetings across multiple time zones, handle travel arrangements, and prepare reports and presentations. Your ability to anticipate needs and offer solutions will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex calendars for executives, scheduling meetings, appointments, and events with precision.
- Coordinate and facilitate internal and external meetings, including virtual sessions, ensuring all logistical aspects are handled seamlessly.
- Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation, often with tight deadlines.
- Prepare agendas, take minutes, and distribute follow-up actions for meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research and prepare summaries on various topics as requested by the executive team.
- Manage incoming communications, including emails and phone calls, prioritizing and directing them appropriately.
- Assist with the preparation and management of budgets and expenses.
- Support HR functions, such as onboarding new remote employees and maintaining employee records.
- Implement and improve administrative processes and systems to enhance efficiency.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and video conferencing platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills in English.
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- High level of discretion and ability to handle confidential information.
- Proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently and manage workload effectively in a remote setting.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Virtual Assistant & Operations Manager
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Virtual Assistant & Operations Manager to provide comprehensive remote support. This position is crucial for streamlining administrative processes, managing executive schedules, and ensuring the smooth day-to-day operations of our client's remote-first organization. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Prepare agendas, take minutes, and distribute meeting notes.
- Handle correspondence, emails, and phone calls, prioritizing and responding appropriately.
- Conduct research and prepare reports, presentations, and documents.
- Coordinate and manage projects, ensuring deadlines are met.
- Oversee office supply inventory and manage vendor relationships remotely.
- Assist with the onboarding process for new remote employees.
- Develop and implement efficient administrative and operational procedures.
- Manage expense reporting and invoicing processes.
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve operational issues.
- Maintain confidential information with the utmost discretion.
- Assist with event planning and coordination for virtual and occasional in-person gatherings.
- Ensure smooth communication and information flow across remote teams.
- Continuously seek opportunities to improve efficiency and productivity within the remote work environment.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant or in an Operations Management role, preferably in a remote setting.
- Exceptional organizational and time management skills.
- Proficiency in using virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and office suites (e.g., Microsoft Office, Google Workspace).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving skills and attention to detail.
- Experience managing projects and coordinating tasks across teams.
- Familiarity with HR or administrative software is a plus.
- Self-starter with the ability to work independently and as part of a remote team.
- Must be based in or willing to relocate to **Nairobi, Nairobi, KE**.
This advertiser has chosen not to accept applicants from your region.
7
Remote Virtual Executive Assistant & Office Manager
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly resourceful and detail-oriented Remote Virtual Executive Assistant & Office Manager. This is a full-time, fully remote position requiring exceptional organizational skills, proactive problem-solving, and the ability to manage diverse administrative tasks efficiently. You will provide comprehensive support to senior leadership, manage executive calendars, coordinate complex travel arrangements, and oversee general office operations in a virtual capacity. Responsibilities include preparing reports and presentations, managing correspondence, coordinating meetings and events, and acting as a liaison between departments and external stakeholders. The ideal candidate will possess a strong administrative background, with significant experience supporting executives and managing office functions remotely. Excellent written and verbal communication skills, discretion, and a high level of professionalism are essential. Proficiency in productivity software, calendar management tools, and virtual collaboration platforms is a must. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of executives and the team. This role demands an individual who can work independently, take initiative, and maintain a high level of accuracy and confidentiality. We are looking for a reliable and adaptable professional who can thrive in a dynamic remote work environment. This is a fantastic opportunity to contribute to the smooth functioning of our organization and provide critical support from the comfort of your home office. Your ability to maintain order and efficiency in a virtual setting will be highly valued. Experience with CRM systems or project management tools is a plus. You will be a key point of contact for various operational inquiries, ensuring timely and effective resolution. The role requires a proactive mindset and a commitment to delivering exceptional support.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant, Virtual Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth and efficient operation of our client's executive functions, all managed through a remote-first infrastructure. You will be responsible for managing complex calendars, coordinating virtual meetings, handling sensitive communications, and preparing reports and presentations. The ideal candidate thrives in a dynamic, virtual environment and possesses exceptional administrative and interpersonal skills. This position requires a high degree of discretion, professionalism, and the ability to anticipate needs. Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
- Coordinate and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Conduct research and compile information for various projects and initiatives.
- Screen and prioritize incoming communications, including emails and phone calls, responding independently when appropriate.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal and external stakeholders on behalf of the executives.
- Manage expense reporting and other administrative tasks.
- Assist with event planning and coordination for virtual or hybrid events.
- Proactively identify and address potential issues before they arise.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and sound judgment.
- Ability to multitask, prioritize, and manage a demanding workload in a remote setting.
- Strong problem-solving skills and a proactive, can-do attitude.
- Detail-oriented with a commitment to accuracy.
- Experience with calendar management and travel coordination is essential.
This advertiser has chosen not to accept applicants from your region.
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