3 Executive Administrative Assistant Virtual Operations jobs in whatjobs
Executive Administrative Assistant - Virtual Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote work environment. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing schedules, communications, and projects across distributed teams.
Key Responsibilities:
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar administrative support role, preferably supporting remote executives. Excellent organizational, time management, and multitasking skills are essential. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, attention to detail, and a professional demeanor are paramount. The ability to work independently, exercise good judgment, and adapt to changing priorities in a fast-paced remote setting is crucial. A proactive approach and a commitment to providing exceptional support are highly valued. This is a fantastic opportunity to be an indispensable part of a successful remote team, enabling executives to focus on strategic objectives.
Location: Embu, Embu, KE (Remote)
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate virtual meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, screening and prioritizing as necessary.
- Prepare reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Conduct research on various topics as requested by executives.
- Organize and maintain digital filing systems for easy access to information.
- Anticipate the needs of executives and proactively address potential issues.
- Liaise with internal departments and external stakeholders to facilitate information flow and project coordination.
- Manage expense reporting and processing of invoices.
- Maintain a high level of confidentiality and discretion in all matters.
- Assist with special projects and initiatives as assigned.
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar administrative support role, preferably supporting remote executives. Excellent organizational, time management, and multitasking skills are essential. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, attention to detail, and a professional demeanor are paramount. The ability to work independently, exercise good judgment, and adapt to changing priorities in a fast-paced remote setting is crucial. A proactive approach and a commitment to providing exceptional support are highly valued. This is a fantastic opportunity to be an indispensable part of a successful remote team, enabling executives to focus on strategic objectives.
Location: Embu, Embu, KE (Remote)
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Virtual Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their fully remote corporate structure. This role is essential for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication across various departments and time zones. You will be responsible for anticipating needs, problem-solving proactively, and maintaining a high level of professionalism and discretion. This position requires exceptional organizational skills, meticulous attention to detail, and proficiency in a wide range of virtual collaboration and productivity tools. Responsibilities include managing executive calendars, coordinating and scheduling meetings, preparing agendas and taking minutes, managing travel arrangements (when applicable for virtual events or rare in-person requirements), drafting correspondence and reports, conducting research, organizing and maintaining digital files and databases, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will have a proven track record of at least 5 years as an executive assistant or in a similar administrative support role, preferably supporting senior management in a remote or hybrid environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms (e.g., Zoom, Slack, Asana) is essential. Outstanding written and verbal communication skills, strong time management and prioritization abilities, and a proactive, can-do attitude are crucial. Discretion and confidentiality are paramount. This fully remote position offers the flexibility to manage your workday effectively while making a significant contribution to our client’s operational efficiency. We are looking for an individual who is reliable, adaptable, and dedicated to providing top-tier administrative support. The conceptual location of this role is Eldoret, Uasin Gishu, KE .
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Virtual Operations
Posted 18 days ago
Job Viewed
Job Description
Our client is a dynamic and rapidly growing organization seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This is an exceptional opportunity to work from home and contribute to the smooth operation of a leading company. You will be the central point of contact for various administrative functions, ensuring efficiency and professionalism across all departments.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Act as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
- Conduct research on various topics as needed and summarize findings for executive review.
- Organize and maintain electronic and physical filing systems for easy retrieval of information.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense report preparation and budget tracking for administrative activities.
- Streamline administrative processes and implement improvements to enhance efficiency.
- Provide general administrative support, including answering calls, managing emails, and responding to inquiries in a timely manner.
- Proactively identify and address potential administrative challenges before they arise.
- Assist with onboarding processes for new remote employees.
- Maintain up-to-date contact lists and organizational charts.
- Support special projects and initiatives as assigned by management.
- Ensure all administrative tasks are completed to a high standard and meet deadlines.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently and take initiative with minimal supervision.
- Detail-oriented with a commitment to producing high-quality work.
- Experience in managing virtual teams or remote operations is a plus.
- Adaptability and a willingness to learn new technologies and processes.
This advertiser has chosen not to accept applicants from your region.
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