1,279 Executive Legal Assistant jobs in Kenya
Remote Executive Assistant & Office Manager
Posted 15 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
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Remote Executive Assistant and Office Manager
Posted 18 days ago
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Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant & Office Coordinator
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant & Office Coordinator to manage administrative operations in a fully remote capacity. This role requires exceptional multitasking abilities, strong communication skills, and a commitment to providing seamless support. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements for executives and team members. Duties include preparing reports and presentations, handling correspondence, and maintaining organized digital filing systems. The ideal candidate will be proficient in office productivity suites, possess excellent written and verbal communication skills, and demonstrate a high level of discretion and professionalism. Experience with project management tools and virtual collaboration platforms is essential. This is a remote position, demanding excellent time management, the ability to work independently, and a proactive approach to problem-solving. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth day-to-day operations. Your responsibilities will extend to coordinating team events, managing office supplies inventory (for remote workers), and assisting with onboarding processes for new remote employees. You must be adept at anticipating needs and taking initiative to resolve issues before they arise. We are looking for an individual who is meticulous, reliable, and committed to maintaining high standards of administrative excellence. This role offers the flexibility to work from home while making a significant contribution to our client's operational efficiency. You will play a crucial role in supporting executive leadership and ensuring the smooth functioning of the remote office environment. Join our client to bring your administrative expertise to a dynamic, remote-first team, supporting operations remotely in Mlolongo, Machakos, KE .
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant & Office Manager (Remote)
Posted 18 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Office Manager to join their fully remote administrative team. This role is integral to ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for managing executive schedules, coordinating complex travel arrangements, handling communications, and overseeing various administrative functions. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a dynamic, remote work environment.
Responsibilities:
Responsibilities:
- Manage and organize complex calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate and book domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research on various topics as needed and prepare summaries.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Oversee the procurement and management of office supplies and equipment for remote staff as needed.
- Assist with onboarding new remote employees, providing necessary administrative support.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Maintain a high level of professionalism and provide exceptional support to the executive team.
- Location: This is a fully remote position, supporting our client's operations in the Embu, Embu, KE area, but open to candidates across Kenya.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or Office Manager, with significant experience supporting C-suite executives in a remote capacity.
- Proven ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Meet, Slack).
- Strong written and verbal communication skills.
- Experience with travel booking platforms and expense management software.
- A proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Professional demeanor and a strong work ethic.
- Experience managing virtual teams or remote office operations is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant and Office Administrator
Posted 19 days ago
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Job Description
Our client is seeking a highly polished and exceptionally organized Senior Remote Executive Assistant and Office Administrator to provide comprehensive support to senior leadership and manage the virtual administrative functions of the organization. This is a fully remote position, offering the flexibility to work from anywhere in Kenya. You will be responsible for managing executive calendars, coordinating complex travel arrangements, preparing high-level correspondence, and ensuring the smooth operation of the administrative side of the business. The ideal candidate will possess impeccable organizational skills, excellent communication abilities, a proactive attitude, and the capacity to handle sensitive information with discretion. This role requires a professional who thrives in a remote setting, anticipates needs, and executes tasks with precision and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries professionally.
- Organize and manage virtual meetings, ensuring all necessary materials are prepared and distributed.
- Maintain confidential files and records with a high degree of accuracy and discretion.
- Conduct research and compile information for various projects and executive needs.
- Oversee virtual office operations, including managing vendor relationships for administrative services and supplies.
- Assist with expense reporting and invoice processing.
- Anticipate the needs of executives and proactively address potential issues.
- Support the onboarding process for new remote team members.
- Implement and refine administrative processes to enhance efficiency and workflow.
- Act as a liaison between executives and other departments, facilitating communication and collaboration.
- Bachelor's degree in Business Administration, Communications, or a related field.
- A minimum of 5 years of experience as an Executive Assistant or in a senior administrative role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating international travel.
- Exceptional organizational skills, attention to detail, and the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a strong command of grammar and business etiquette.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive problem-solving abilities and resourcefulness.
- Demonstrated ability to work independently, manage priorities, and meet deadlines in a remote work environment.
- Experience in office administration and managing virtual office functions is highly desirable.
- A calm demeanor and the ability to remain composed under pressure.
This advertiser has chosen not to accept applicants from your region.
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Executive Legal Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Legal Assistant to provide comprehensive administrative and legal support. This is a fully remote position, offering the flexibility to manage your workload from a home office environment. The ideal candidate will possess exceptional organizational skills, a strong understanding of legal terminology and procedures, and the ability to handle confidential information with discretion. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, preparing legal documents, conducting legal research, and ensuring smooth communication between legal teams and clients. This role demands a professional demeanor, excellent time management, and a commitment to maintaining accuracy and efficiency in all duties.
Responsibilities:
Qualifications:
This remote opportunity allows you to provide critical support to our client's legal operations, contributing significantly from **Kitale, Trans-Nzoia, KE**. We are seeking a dedicated and skilled professional to join their virtual team.
Responsibilities:
- Manage complex and dynamic calendars for multiple legal professionals, scheduling meetings, appointments, and court appearances.
- Coordinate and prepare for client meetings, internal discussions, and other engagements, including booking virtual conference rooms and preparing agendas.
- Draft, proofread, and edit a variety of legal documents, including pleadings, motions, contracts, correspondence, and legal briefs.
- Conduct preliminary legal research using online legal databases and provide summaries of findings.
- Organize and maintain physical and electronic filing systems for case files, client information, and legal documents.
- Assist with document discovery processes, including Bates numbering, organizing, and reviewing documents.
- Handle incoming and outgoing mail, faxes, and emails, prioritizing and responding as appropriate.
- Manage communication with clients, opposing counsel, court staff, and other external parties.
- Process expense reports and manage billing documentation.
- Assist with travel arrangements and logistics for legal professionals.
- Maintain strict confidentiality regarding all client and firm matters.
- Provide general administrative support, including data entry, transcription, and photocopying as needed.
- Stay updated on relevant legal procedures and best practices in legal administration.
Qualifications:
- Associate's degree or Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field.
- Minimum of 5 years of experience as a Legal Assistant, Paralegal, or Executive Assistant in a legal setting.
- Proficiency in legal terminology, court procedures, and legal document preparation.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
- Experience with legal research platforms (e.g., LexisNexis, Westlaw).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills, with excellent attention to detail and proofreading abilities.
- Ability to work independently and proactively manage tasks in a remote environment.
- High level of discretion and ability to handle sensitive and confidential information.
- A professional and resourceful approach to problem-solving.
This remote opportunity allows you to provide critical support to our client's legal operations, contributing significantly from **Kitale, Trans-Nzoia, KE**. We are seeking a dedicated and skilled professional to join their virtual team.
This advertiser has chosen not to accept applicants from your region.
5
Remote Virtual Executive Assistant & Office Manager
Posted 12 days ago
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Job Description
Our client is seeking a highly resourceful and detail-oriented Remote Virtual Executive Assistant & Office Manager. This is a full-time, fully remote position requiring exceptional organizational skills, proactive problem-solving, and the ability to manage diverse administrative tasks efficiently. You will provide comprehensive support to senior leadership, manage executive calendars, coordinate complex travel arrangements, and oversee general office operations in a virtual capacity. Responsibilities include preparing reports and presentations, managing correspondence, coordinating meetings and events, and acting as a liaison between departments and external stakeholders. The ideal candidate will possess a strong administrative background, with significant experience supporting executives and managing office functions remotely. Excellent written and verbal communication skills, discretion, and a high level of professionalism are essential. Proficiency in productivity software, calendar management tools, and virtual collaboration platforms is a must. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and anticipating the needs of executives and the team. This role demands an individual who can work independently, take initiative, and maintain a high level of accuracy and confidentiality. We are looking for a reliable and adaptable professional who can thrive in a dynamic remote work environment. This is a fantastic opportunity to contribute to the smooth functioning of our organization and provide critical support from the comfort of your home office. Your ability to maintain order and efficiency in a virtual setting will be highly valued. Experience with CRM systems or project management tools is a plus. You will be a key point of contact for various operational inquiries, ensuring timely and effective resolution. The role requires a proactive mindset and a commitment to delivering exceptional support.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant & Office Operations Manager
Posted 10 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Executive Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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