2 Executive Legal Assistant jobs in whatjobs
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Legal Assistant to provide comprehensive administrative and legal support. This is a fully remote position, offering the flexibility to manage your workload from a home office environment. The ideal candidate will possess exceptional organizational skills, a strong understanding of legal terminology and procedures, and the ability to handle confidential information with discretion. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, preparing legal documents, conducting legal research, and ensuring smooth communication between legal teams and clients. This role demands a professional demeanor, excellent time management, and a commitment to maintaining accuracy and efficiency in all duties.
Responsibilities:
Qualifications:
This remote opportunity allows you to provide critical support to our client's legal operations, contributing significantly from **Kitale, Trans-Nzoia, KE**. We are seeking a dedicated and skilled professional to join their virtual team.
Responsibilities:
- Manage complex and dynamic calendars for multiple legal professionals, scheduling meetings, appointments, and court appearances.
- Coordinate and prepare for client meetings, internal discussions, and other engagements, including booking virtual conference rooms and preparing agendas.
- Draft, proofread, and edit a variety of legal documents, including pleadings, motions, contracts, correspondence, and legal briefs.
- Conduct preliminary legal research using online legal databases and provide summaries of findings.
- Organize and maintain physical and electronic filing systems for case files, client information, and legal documents.
- Assist with document discovery processes, including Bates numbering, organizing, and reviewing documents.
- Handle incoming and outgoing mail, faxes, and emails, prioritizing and responding as appropriate.
- Manage communication with clients, opposing counsel, court staff, and other external parties.
- Process expense reports and manage billing documentation.
- Assist with travel arrangements and logistics for legal professionals.
- Maintain strict confidentiality regarding all client and firm matters.
- Provide general administrative support, including data entry, transcription, and photocopying as needed.
- Stay updated on relevant legal procedures and best practices in legal administration.
Qualifications:
- Associate's degree or Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field.
- Minimum of 5 years of experience as a Legal Assistant, Paralegal, or Executive Assistant in a legal setting.
- Proficiency in legal terminology, court procedures, and legal document preparation.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
- Experience with legal research platforms (e.g., LexisNexis, Westlaw).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills, with excellent attention to detail and proofreading abilities.
- Ability to work independently and proactively manage tasks in a remote environment.
- High level of discretion and ability to handle sensitive and confidential information.
- A professional and resourceful approach to problem-solving.
This remote opportunity allows you to provide critical support to our client's legal operations, contributing significantly from **Kitale, Trans-Nzoia, KE**. We are seeking a dedicated and skilled professional to join their virtual team.
This advertiser has chosen not to accept applicants from your region.
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Executive Legal Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Legal Assistant to provide comprehensive remote administrative and paralegal support. This role requires an individual with exceptional multitasking abilities, discretion, and a deep understanding of legal terminology and procedures. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and legal documents. Your duties will include drafting, reviewing, and filing legal documents, conducting legal research, maintaining case files, and liaising with clients, opposing counsel, and court personnel. This position demands a high level of professionalism and the ability to work independently and efficiently in a remote setting. You will be a critical support system for senior legal professionals, ensuring smooth daily operations and contributing to the successful management of legal cases. The ability to maintain confidentiality and handle sensitive information with the utmost discretion is paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings.
- Prepare, draft, and proofread legal documents, correspondence, and reports.
- Conduct legal research using various online databases and resources.
- Organize and maintain physical and electronic case files with meticulous attention to detail.
- Coordinate domestic and international travel arrangements for executives.
- Act as a primary point of contact for clients, opposing counsel, and internal stakeholders.
- Assist with document management, including discovery, filing, and exhibits.
- Process expense reports and manage billing as needed.
- Handle incoming and outgoing mail, and manage phone communications professionally.
- Ensure all administrative and legal support tasks are completed accurately and on time.
- Proven experience as an Executive Assistant, Legal Secretary, or Paralegal, preferably in a remote setting.
- Strong understanding of legal terminology, procedures, and court systems.
- Proficiency in legal research databases (e.g., LexisNexis, Westlaw) and Microsoft Office Suite.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Ability to work independently with minimal supervision.
- Detail-oriented with a strong commitment to accuracy.
- Relevant paralegal certification or associate's degree in legal studies is a plus.
- Experience with legal billing software is advantageous.
This advertiser has chosen not to accept applicants from your region.
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