3,367 Executive Assistant To Chief Operations Officer jobs in Kenya

• Manage complex and dynamic calendars for senior executives, scheduling meetings and appointments efficiently.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and inquiries.
• Manage and organize electronic and physical files and records.
• Conduct research and gather information as needed for executive projects.
• Assist with expense reporting and budget tracking.
• Anticipate the needs of senior executives and proactively address them.
• Maintain a high level of confidentiality and discretion in all matters.

• Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
• Proven ability to manage complex calendars and coordinate travel logistics seamlessly.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• High level of professionalism, discretion, and a proactive, service-oriented attitude.
• Ability to work independently, exercise sound judgment, and troubleshoot issues effectively in a remote environment.
• Experience in the technology sector is a plus.

• Manage and maintain complex, dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile information for meetings, projects, and executive decision-making.
• Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries professionally.
• Organize and prepare materials for board meetings, executive team meetings, and other important engagements.
• Manage expense reporting and reimbursements accurately and efficiently.
• Handle confidential information with the utmost discretion and security.
• Proactively identify and anticipate the needs of the executives and suggest improvements to processes.
• Liaise with other departments to ensure smooth information flow and task completion.
• Support in managing communication flow, ensuring key messages are disseminated effectively in a remote setting.
• Maintain and organize digital filing systems for easy access to critical information.
• Assist with special projects as assigned, requiring initiative and problem-solving skills.
• Ensure seamless remote collaboration by facilitating virtual meeting setups and communication flows.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Experience with calendar management software and travel booking platforms.
• Demonstrated ability to handle sensitive information with confidentiality and integrity.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• A proactive and resourceful approach to anticipating needs and taking initiative.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Previous experience in a remote-work environment is highly advantageous.
• Professional demeanor and strong interpersonal skills.
• Ability to adapt quickly to changing priorities and new technologies.

• Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
• Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
• Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Managing and filtering email correspondence and prioritizing urgent communications.
• Preparing, proofreading, and editing various documents, reports, and presentations.
• Conducting research and compiling information for special projects as needed.
• Processing expense reports and managing budget-related administrative tasks.
• Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
• Maintaining and organizing electronic and physical filing systems.
• Anticipating executive needs and proactively addressing potential issues.
• Ensuring confidentiality and discretion in handling sensitive information.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Outstanding organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful with a keen eye for detail.
• Ability to work independently and prioritize tasks in a remote setting.
• Prior experience in the technology sector is a plus.

• Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
• Conduct research and prepare background materials for meetings and projects.
• Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
• Organize and maintain electronic and physical filing systems.
• Anticipate executive needs and proactively address potential issues before they arise.
• Manage special projects and ad-hoc assignments as required.
• Assist with expense reporting and budget tracking for executive needs.
• Foster positive working relationships with internal teams and external partners.
• Continuously seek ways to improve administrative processes and efficiency in a remote setting.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proactive approach with strong problem-solving abilities and sound judgment.
• Experience in a remote or distributed work environment is highly advantageous.
• Ability to work independently with minimal supervision and adapt to changing priorities.
• Professional demeanor and the ability to interact effectively with individuals at all levels.
• Experience with travel booking and expense management systems.

• Manage complex and dynamic calendars for multiple senior executives, including scheduling appointments, calls, and video conferences across different time zones.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents as required.
• Conduct research and compile data for various projects and executive reviews.
• Screen and prioritize incoming communications, making judgments on urgency and importance.
• Handle confidential information with absolute discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Process expense reports and manage departmental budgets, ensuring accuracy and adherence to company policies.
• Organize and manage virtual and in-person events and meetings, including logistics and follow-up.
• Proactively identify and address potential issues before they arise, offering solutions and improvements.
• Maintain an organized filing system, both digital and physical, for easy access to information.
• Support ad-hoc projects and initiatives as assigned by senior leadership.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong problem-solving abilities and a proactive, solution-oriented mindset.
• High level of discretion and ability to handle sensitive and confidential information.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Ability to work independently with minimal supervision and collaborate effectively with a remote team.
• A relevant degree or professional certification is a plus.

Org. Setting and Reporting

Responsibilities
The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. This position is located in the Office of the Executive Director. Under the direct supervision of the Programme Management Officer in the Office of the Executive Director and Regional Programme Division, the incumbent will be responsible for the following duties:

Competencies

Education

Job - Specific Qualification

Work Experience

Languages

Assessment

Special Notice

United Nations Considerations

No Fee

Apply Now