2,507 Executive Assistant To Ceo Remote Operations jobs in Kenya

• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and conference calls with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
• Arrange complex travel itineraries, including flights, accommodation, visas, and ground transportation, ensuring seamless logistics.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Conduct research and compile information for various projects and meetings.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Liaise with senior executives, board members, employees, and external partners on behalf of the CEO.
• Organize and prepare agendas for board meetings and executive team gatherings, ensuring all necessary materials are distributed in advance.
• Manage expense reports and corporate credit card reconciliation for the CEO.
• Anticipate potential issues and proactively address them to ensure the CEO's time is utilized efficiently.
• Act as a gatekeeper, managing access to the CEO and ensuring their priorities are met.
• Maintain organized electronic and physical filing systems.
• Assist with special projects and events as assigned.
• Provide backup support to other members of the executive administrative team when needed.
• Ensure all tasks are completed accurately and on time, often under tight deadlines.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 7 years of experience providing high-level administrative support to C-suite executives, preferably in a fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Discretion and a strong understanding of confidentiality are paramount.
• Proactive and resourceful, with a proven ability to work independently and take initiative.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to adapt to changing priorities and maintain composure under pressure.
• Professional and polished demeanor.
• Must be legally eligible to work in Kenya and equipped for a fully remote work setup.

• Manage and maintain the CEO's complex and dynamic calendar, including scheduling internal and external meetings, appointments, and travel.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Conduct research on various topics as needed to support the CEO's initiatives and decision-making.
• Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing communications.
• Organize and manage virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes.
• Handle confidential information with the highest level of discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Assist with personal tasks and errands as requested by the CEO, maintaining confidentiality.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Manage expense reports and reimbursements for the CEO.
• Maintain an organized system for filing and retrieving important documents and information.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably to C-suite executives in a remote or hybrid setting.
• Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with excellent attention to detail.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Proactive and resourceful approach to problem-solving.
• Experience in a tech startup or fast-paced environment is a plus.
• Adaptability to changing priorities and a willingness to take on new challenges.

• Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements across global time zones.
• Coordinate and prepare for executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle all aspects of travel logistics, including flights, accommodation, visas, and itineraries.
• Screen and prioritize incoming communications (emails, calls, mail), drafting correspondence on behalf of the CEO.
• Conduct research, compile data, and prepare reports and presentations as required.
• Manage confidential information with the utmost discretion and integrity.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Anticipate the CEO's needs and proactively address potential issues before they arise.
• Maintain organized electronic and physical filing systems.
• Process expense reports and manage related administrative tasks.
• Serve as a gatekeeper, ensuring the CEO's time is used effectively.
• Assist with special projects and initiatives as directed by the CEO.
• Provide support for internal and external events as needed.
• Ensure seamless communication flow between the CEO and the rest of the organization.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5-7 years of experience as an Executive Assistant supporting C-level executives, preferably in a global or fast-paced environment.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Experience with calendar management tools and virtual meeting platforms (Zoom, Teams, etc.).
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• High level of professionalism, discretion, and maturity.
• Ability to work independently with minimal supervision and take initiative.
• Adaptability and flexibility to changing priorities and demands.
• Experience with international travel arrangements and visa processing is a plus.
• Tech-savviness and the ability to quickly learn new software and tools.

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

• Managing and maintaining complex executive calendars and schedules.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Handling correspondence, including emails, letters, and memos, with a high degree of accuracy and professionalism.
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Organizing and managing virtual meetings and events.
• Conducting research and preparing reports or presentations as needed.
• Maintaining organized electronic and physical filing systems.
• Acting as a liaison between executives and internal/external contacts.
• Handling confidential information with the utmost discretion.
• Assisting with ad-hoc projects and tasks as required.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently and manage priorities effectively in a remote setting.

• Manage and optimize the executive's calendar, scheduling meetings, appointments, and travel with precision.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, often with complex itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a focus on accuracy and professionalism.
• Act as a gatekeeper, screening calls, emails, and visitors to manage the executive's time effectively.
• Conduct research on various topics as requested by the executive, presenting findings concisely.
• Organize and coordinate virtual meetings and events, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain a high level of professionalism at all times.
• Manage personal appointments and errands as required, coordinating with relevant parties.
• Develop and maintain strong working relationships with internal and external contacts.
• Proactively identify opportunities to improve efficiency and streamline administrative processes for the executive.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Experience in managing complex travel arrangements and international logistics.
• Discretion and a strong understanding of confidentiality.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Tech-savvy with experience using virtual collaboration tools and communication platforms.
• A dedicated remote workspace with a stable internet connection is mandatory.
• Adaptability and a positive attitude in handling evolving priorities.

• Manage and coordinate complex and demanding executive calendars, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, visas).
• Screen and prioritize incoming communications, including emails, calls, and correspondence, acting as a gatekeeper where appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and execute high-level meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Manage and maintain executive expense reporting and budget tracking.
• Anticipate the needs of executives and proactively address potential issues.
• Coordinate internal and external events, luncheons, and conferences.
• Liaise with stakeholders at all levels, both internally and externally.
• Provide seamless support to ensure executives can maximize their time and effectiveness.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High degree of professionalism, discretion, and sound judgment.
• Ability to work independently, take initiative, and exercise good judgment in a variety of situations.
• Experience in managing international travel logistics is essential.
• A proactive and solution-oriented approach to problem-solving.
• Adaptability and flexibility to manage changing priorities.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure