2,507 Executive Assistant To Ceo Global Operations jobs in Kenya

• Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements across global time zones.
• Coordinate and prepare for executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle all aspects of travel logistics, including flights, accommodation, visas, and itineraries.
• Screen and prioritize incoming communications (emails, calls, mail), drafting correspondence on behalf of the CEO.
• Conduct research, compile data, and prepare reports and presentations as required.
• Manage confidential information with the utmost discretion and integrity.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Anticipate the CEO's needs and proactively address potential issues before they arise.
• Maintain organized electronic and physical filing systems.
• Process expense reports and manage related administrative tasks.
• Serve as a gatekeeper, ensuring the CEO's time is used effectively.
• Assist with special projects and initiatives as directed by the CEO.
• Provide support for internal and external events as needed.
• Ensure seamless communication flow between the CEO and the rest of the organization.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5-7 years of experience as an Executive Assistant supporting C-level executives, preferably in a global or fast-paced environment.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Experience with calendar management tools and virtual meeting platforms (Zoom, Teams, etc.).
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• High level of professionalism, discretion, and maturity.
• Ability to work independently with minimal supervision and take initiative.
• Adaptability and flexibility to changing priorities and demands.
• Experience with international travel arrangements and visa processing is a plus.
• Tech-savviness and the ability to quickly learn new software and tools.

• Manage and optimize the CEO's complex and dynamic calendar, including scheduling meetings, calls, and appointments across multiple time zones.
• Coordinate and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents for the CEO.
• Screen and prioritize incoming communications, responding on behalf of the CEO where appropriate.
• Conduct research and compile information for meetings, projects, and strategic initiatives.
• Act as a liaison between the CEO and internal/external stakeholders, maintaining professional and courteous communication.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential information with the utmost discretion and integrity.
• Manage special projects as assigned by the CEO, requiring strong organizational and follow-through skills.
• Proactively identify and resolve potential scheduling conflicts or logistical challenges.
• Ensure efficient workflow and communication within the executive office, supporting a fully remote operational model.
• Maintain up-to-date contact databases and filing systems.
• Provide administrative support and assistance to other senior executives as needed.

• Proven experience (5+ years) as an Executive Assistant supporting C-level executives, preferably in a global organization.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Impeccable written and verbal communication skills, with a keen eye for detail.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Experience with international travel arrangements and visa processing.
• Ability to exercise sound judgment and maintain confidentiality.
• Proactive, self-starter mentality with the ability to work independently and with minimal supervision.
• Adaptability and resilience in a demanding and rapidly changing environment.
• Experience working in a remote or hybrid work environment is essential.
• A professional and polished demeanor, even when working remotely.
• Demonstrated ability to build rapport and maintain effective relationships with diverse individuals.

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and calls with precision.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Prepare detailed travel itineraries and expense reports.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding on behalf of the executive when appropriate.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Conduct research and compile information for meetings and projects.
• Organize and prepare materials for board meetings, executive retreats, and other significant events.
• Manage personal errands and appointments for the executive as needed.
• Liaise with internal and external stakeholders, maintaining positive professional relationships.
• Ensure confidentiality and discretion in all matters.
• Provide general administrative support, including document management and filing.
• Anticipate the executive's needs and proactively address potential issues.

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• High level of discretion, confidentiality, and sound judgment.
• Ability to work independently, take initiative, and prioritize tasks effectively.
• Experience in coordinating complex travel arrangements.
• A professional demeanor and positive attitude.
• Flexibility to adapt to changing priorities and work hours if needed.

• Manage and optimize the executive's calendar, scheduling meetings, appointments, and travel with precision.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, often with complex itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a focus on accuracy and professionalism.
• Act as a gatekeeper, screening calls, emails, and visitors to manage the executive's time effectively.
• Conduct research on various topics as requested by the executive, presenting findings concisely.
• Organize and coordinate virtual meetings and events, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain a high level of professionalism at all times.
• Manage personal appointments and errands as required, coordinating with relevant parties.
• Develop and maintain strong working relationships with internal and external contacts.
• Proactively identify opportunities to improve efficiency and streamline administrative processes for the executive.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Experience in managing complex travel arrangements and international logistics.
• Discretion and a strong understanding of confidentiality.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Tech-savvy with experience using virtual collaboration tools and communication platforms.
• A dedicated remote workspace with a stable internet connection is mandatory.
• Adaptability and a positive attitude in handling evolving priorities.

• Manage and coordinate complex and demanding executive calendars, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, visas).
• Screen and prioritize incoming communications, including emails, calls, and correspondence, acting as a gatekeeper where appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and execute high-level meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Manage and maintain executive expense reporting and budget tracking.
• Anticipate the needs of executives and proactively address potential issues.
• Coordinate internal and external events, luncheons, and conferences.
• Liaise with stakeholders at all levels, both internally and externally.
• Provide seamless support to ensure executives can maximize their time and effectiveness.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High degree of professionalism, discretion, and sound judgment.
• Ability to work independently, take initiative, and exercise good judgment in a variety of situations.
• Experience in managing international travel logistics is essential.
• A proactive and solution-oriented approach to problem-solving.
• Adaptability and flexibility to manage changing priorities.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
• Conduct research on various topics as requested by executives.
• Manage and organize digital and physical files, ensuring easy retrieval of information.
• Assist with personal errands and tasks as required by the executive team.
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
• Handle confidential information with the highest level of discretion and professionalism.
• Proactively anticipate the needs of the executives and provide solutions before issues arise.
• Manage expense reporting and reimbursement processes.
• Support event planning and coordination for meetings or off-sites.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
• Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and take initiative.
• Experience in managing complex travel arrangements.
• Familiarity with cloud-based file management systems.
• Previous experience supporting C-suite executives is highly preferred.